Financial Statements I st North Sutton Scout Group For Ihe year ended 31 March 2021 Reglstered number: 267770 Page | 1
DRAFT
1[ST] North Sutton Scout Group
Registered number: 267770
Contents
| Page | |
|---|---|
| Reference and administrative details of the charity, its trustees and advisers | 3 |
| Trustees' report incorporating the strategic report | 4 – 6 |
| Independent examiner's report | 7 |
| Statement of financial activities | 8 |
| Balance sheet | 9 |
| Notes to the financial statements | 10-14 |
Page | 2
DRAFT
1[st] North Sutton Scout Group
Registered number: 267770
Reference and administrative details of the company, its trustees and advisers
For the year ended 31 March 2021
Trustees during the year under review
Mr Leslie Button Mr David Heath (Chair) Mr Andrew Gorley Mrs Bryony Gorley
Charity registered number
267770
Principal and registered office
91 Stayton Road Sutton Surrey SM1 2PU
Chair
Mr David Heath
Independent examiner
Kevin Avery 3 Green Court Avenue Croydon, Surrey CR0 7LD
Bankers
Barclays Bank PLC 39-43 High Street Sutton Surrey SM1 1DR
Solicitors
None
Page | 3
DRAFT
1[st] North Sutton Scout Group
Registered number: 267770
Trustees' Report incorporating the strategic report
For the year ended 31 March 2021
The trustees present their annual report together with the examined financial statements of 1[st] North Sutton Scout Group for the year ended 31 March 2021.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the charity's governing document, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective January 2015).
Structure, governance and management
Structure of the charity
1[st] North Sutton Scout Group is a registered charity and the Trustees are listed on the Charity Commission Site.
The Trustees are the trustees of 1[st] North Sutton Scout Group in accordance with the Charities Act 2011. The Committee is made up of voluntary individuals with relevant corporate skills and an interest in our work.
Method of recruitment and appointment
The Trustees comprise of two elements – the Executive team and the Scout team. The Scout Team comprises the Group Scout Leader, the three Section leaders (Beavers, Cubs and Scouts) and the Lead Shooting Instructor. The Executive Team consists of a Chairperson, the Treasurer and when applicable the Transport manager and Quartermaster. Their appointment is agreed within the Scout Group and ratified under the Scout Association Rules and Regulations (POR). Recruitment is via word of mouth and volunteer agencies.
Policies adopted for the induction and training of Trustees
All Trustees receive training through courses held by the Scout Association.. Training includes briefing on charitable, statutory and fiduciary duties; the role of committee members; and business planning and strategy.
Organisational structure and decision making
The Executive Committee meet at least four times a year and make decisions regarding the Scout Group. The Scout Association gives help on any specific training on Health and Safety, Safeguarding and other legislative matters.
Day-to-day management of the organisation is covered by the Section leaders and the Group Scout Leader with support from the Executive members.
Risk management
The Trustees are formally considering the possible risks associated with the operation of the Charity and the actions required to mitigate those risks. Risk assessments are also done for all activities of the Sections as per POR.
Page | 4
DRAFT
1[st] North Sutton Scout Group
Registered number: 267770
Trustees' Report incorporating the strategic report (continued)
For the year ended 31 March 2021
Objectives and Activities
Policies and objectives
The trust’s principal objects are to provide learning and outdoor activities in support of the Scouting Values to children of all ages and abilities.
All adult roles are filled by volunteers.
Strategic report
Achievements and performance
1[st] North Sutton Scout group has achieved growth throughout this year in numbers of children becoming scouts. We have two beaver colonies, two cub packs and one scout group. We also support a District Explorer Group.
The group has worked hard on maintaining the properties it has within the subscriptions paid by the parents for the children. It also maintains a mini bus and has purchased some tents with the funds from the Jack Petchy fund.
It is still updating its financial facilities and banking to start online banking, having put all membership records online within the Scout Association software which has been written with GDPR in mind.
Public benefit
No private benefit is derived from the activities of the scout group. The Trustees believe that the work of the Committee demonstrates a real public benefit in producing rounded citizens from the children who come through the various sections of the group.
Financial review
Principal risks and uncertainties
The principal risks and uncertainties facing the charity are:
-
reduction of rental income in particular from the After School Club
-
health & safety compliance.
The Executive have worked hard to get more people and organisations using our properties as a local resource whilst giving the group the income to tend to the buildings for use for the charities.
Reserves policy
Within the reserves are some restricted funds which are grants given for specific purposes and not yet spent. The group has no further restricted funds at this time.
Financial management policies
The charity’s business plan and associated financial budget is prepared by the Group Scout Leader and approved by the Executive; the charity’s risks and reserves policy are updated as part of this process and are incorporated into any plans.
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DRAFT
1[st] North Sutton Scout Group
Registered number: 267770
Trustees' Report incorporating the strategic report (continued)
For the year ended 31 March 2021
Related parties and co-operating with other organisations
None of our trustees receive remuneration or other benefit from their work with the charity.
Trustees' responsibilities statement
The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the charity Trustees to prepare financial statements for each year, which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Statement as to disclosure of information to the independent examiner
In so far as the Trustees are aware at the time of approving the Trustees' annual report:
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there is no relevant information, being information needed by the independent examiner in connection with preparing their report, of which the charity’s independent examiner is unaware, and
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the Trustees have each taken all steps that he/she is obliged to take as a trustee in order to make themselves aware of any relevant audit information and to establish that the independent examiner is aware of that information.
Independent Examiner
Kevin Avery was re-appointed as independent examiner on 29[th] September 2020.
This report was approved by the Trustees on 22 September 2019, and signed on their behalf by:
Chair
Page | 6
1[st] North Sutton Scout Group
Registered number: 267770
Independent Examiner's Report to the Members and Trustees of 1[st] North Sutton Scout Group
For the year ended 31 March 2021
We have examined the financial statements of 1[st] North Sutton Scout Group for the year ended 31 March 2021, which comprise the balance sheet, the statement of financial activities, and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including FRS 102. The Financial Reporting Standard applicable in the UK and Republic of Ireland.
This report is made solely to the charity's members and trustees, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006 and section 154 of the Charities Act 2011. Our examination has been undertaken so that we might state to the charity’s members and trustees those matters we are required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and its members and trustees as a body, for our work, for this report, or for the opinions we have formed.
Respective responsibilities of trustees and examiner
As the charity’s trustees you are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view. We have been appointed auditor under section 151 of the Charities Act 2011 and report in accordance with this Act. Our responsibility is to examine and express an opinion on the financial statements in accordance with applicable law and International Standards on Auditing (UK and Ireland). Those standards require us to comply with the Auditing Practices Board’s Ethical Standards for Auditors.
Scope of the examination of the financial statements
An examination includes a review of the accounting records kept by the charity and a comparison of financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanation from the trustees concerning any such matter. The procedures undertaken do not provide all the evidence that would be required in audit, and consequently we do not express an opinion on the view given by the accounts.
Independent examiner’s statement
In connection with my examination no matter has come to my attention, which gives me reasonable cause to believe that in any material respect the requirements
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To keep accounting records in accordance with the relevant Acts; and
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To prepare accounts which accord with the accounting records and to comply with the relevant requirements of the Acts
Have not been met or to which in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
Kevin Avery
22 September 2019
Page | 7
1[st] North Sutton Scout Group
Registered number: 267770
Statement of Financial Activities
(including income and expenditure account)
For the year ended 31 March 2021
| Note Income: Income from donors 3 Income from charitable activities 4 Total income Expenditure Expenditure on charitable activities: Operation of charity 5 Total expenditure Net movement in funds for the year Funds brought forward Total funds at 31 March 2020 |
Total funds 2021 £ 22,180 8,690 |
Total funds 2020 £ 14,305 16,678 30,983 |
|---|---|---|
| 30,870 | ||
| 20,570 | 22,128 22,128 8,855 9,978 18,833 |
|
| 20,570 | ||
10,300 18,833 |
||
29,133 |
The notes on pages 10 to 14 form part of these financial statements.
Page | 8
DRAFT
1[st] North Sutton Scout Group
Registered number: 267770
Balance Sheet
As at 31 March 2021
| Note Fixed assets Tangible assets 6 Total fixed assets Current assets Debtors 7 Cash at bank and in hand Total current assets Creditors:amounts falling due within one year 8 Net current assets Total assets less current liabilities Creditors:amounts falling due after more than one year 9 Net assets The funds of the charity Unrestricted funds: Unrestricted funds Total unrestricted funds Restricted funds: Restricted funds Total restricted funds Total charity funds |
£ 1,131 27,527 |
2021 £ 475 475 28,658 29,133 - 29,133 28,173 960 29,133 |
£ 1,163 16,968 |
2020 £ 727 727 18,106 18,833 - 18,833 11,304 7,529 18,833 |
|---|---|---|---|---|
28,658 - |
18,131 25, |
|||
| 28,173 960 |
11,304 7,529 |
The financial statements were approved by the Trustees on 22 September 2020 and signed on their behalf
The notes on pages 10 to 14 form part of these financial statements.
Page | 9
DRAFT
1[st] North Sutton Scout Group
Registered number: 267770
Notes to the Financial Statements
For the year ended 31 March 2021
1.1 Basis of preparation of financial statements
The financial statements have been prepared under the historical cost convention, unless otherwise stated in the relevant notes(s) to these accounts.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland and the Companies Act 2006.
These financial statements for the year ended 31 March 2021 comply with FRS102 and Charities SORP (FRS 102).
1[st] North Sutton Scout Group meets the definition of a public benefit entity under FRS102.
1.2 Going concern
The financial statements have been prepared on a going concern basis, which assumes that the charity will continue to have sufficient resources available to it to continue as a going concern for the foreseeable future.
The Treasurer prepares, and the trustees review, regular financial information which summarises financial performance to. The trustees have considered the future trading forecasts of the charity, together with its levels of forecast expenditure and cash reserves. Accordingly, they have concluded that it is appropriate to prepare the financial statements on a going concern basis.
Further work has been done on the figures due to the Coronavirus post year end and the trustees are still satisfied that the charity will continue to be a going concern. On line meetings are being held and income from subscriptions is still coming in. The hall is also still being rented out.
1.3 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the scout group and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The designated funds are set aside for the specific purpose of the grant and training funds received.
1.4 Incoming resources
All incoming resources are included in the Statement of financial activities when the charity has entitlement to the funds, certainty of receipt and the amount can be measured with sufficient reliability.
Grants receivable in respect of specified period relating to the general activities of the company are recognised in the Statement of Financial Activities in the period to which they relate or cover.
Page | 10
DRAFT
1[st] North Sutton Scout Group
Registered number: 267770
Notes to the Financial Statements
For the year ended 31 March 2021
1.5 Resources expended
All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributed to particular activities they have been allocated on a basis consistent with the use of the resources.
1.6 Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Motor Vehicles
- 25% Reducing Balance Basis
1.7 Liabilities
Liabilities are recognised when there is a legal or constructive obligation to pay cash or other assets, and are carried at the present value of the obligation until the obligation is extinguished.
1.8 Taxation
1[st] North Sutton Scout Group is a registered charity and is subject to neither corporation tax nor income tax on its charitable activities.
2. Judgements in applying accounting policies and key sources of estimation uncertainty
There are no material judgements or estimates applied in the preparation of these accounts.
3. Income from donors
| Grants Donations Equipment and other hire Hire of building Fund Raising |
2021 £ 20,295 - - 1,885 - 22,180 |
2020 £ 6,319 720 110 7,156 - |
|---|---|---|
| 14,305 |
Grants are related to the Covid support for rent and relate to 2 x £10,000 per property and the remains a rates rebate. All these were received in June 2020.
Page | 11
DRAFT
1[st] North Sutton Scout Group
Registered number: 267770
Notes to the Financial Statements
For the year ended 31 March 2021
4. Income from charitable activities
| Subscriptions Funds for camps & activities Shooting range Other events Total income from charitable activities |
2021 £ 8,420 200 - 70 8,690 |
2020 £ 11,410 4,618 - 650 16,678 |
|---|---|---|
5. Analysis of costs
| Membership costs Scout section expenses Camps & activities Cost of building & insurance Equipment repairs & purchases Training Motor expenses Depreciation of assets Bank & other administration charges Legal and professional Fund raising costs Other general costs |
Total 2021 3,730 1,150 125 8,492 2,716 320 1,517 252 445 1,222 111 490 20,570 |
Total 2020 5,296 1,415 4,413 7,456 630 - 1,241 242 377 - 207 851 22,128 |
|---|---|---|
Page | 12
DRAFT
1[st] North Sutton Scout Group
Registered number: 267770
Notes to the Financial Statements
For the year ended 31 March 2021
| 6. Tangible fixed assets Company Cost At 1 April 2020 Additions Disposals At 31 March 2021 Depreciation At 1 April 2020 Charge for the year On disposals At 31 March 2021 Net book value At 31 March 2020 At 31 March 2021 7. Debtors Building insurance prepayment District Explorer Unit Prepayments for camps |
Bus 1 £ 1,250 - (1,250) |
Bus 1 £ 1,250 - (1,250) |
Bus 2 £ 1,500 - - |
Total £ 2,750 - (1,250) 1,500 2,023 252 (1,250) 1,025 727 475 2020 1,016 22 125 1,163 |
|---|---|---|---|---|
- |
1,500 | |||
| 1,156 94 (1,250) |
867 158 - |
|||
| - | 1,025 | |||
| 94 | 633 |
|||
| - | 475 | |||
| 2021 £ 1,109 22 - |
||||
| 1,131 |
Page | 13
DRAFT
1[st] North Sutton Scout Group
Registered number: 267770
Notes to the Financial Statements
For the year ended 31 March 2020
8. Creditors: Amounts falling due within one year
| District Explorer Unit Late electricity bills Scouts expenses |
2021 £ - - - ______ - |
2020 £ - - 25 ______ 25 |
|---|---|---|
9. Creditors: Amounts falling due after more than one year
There are no creditors due after more than one year (2020 = £Nil)
10. Controlling party
There is no ultimate controlling party. The charity is controlled by the Board of Trustees.
Page | 14