Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1 Section A Reference and administration details Charity name 10th Edmonton Scout Group Other names the charity is known by Registered charity number (if any) 2 6 7 7 5 5 HQ registration number Charity’s principal address Scout Association Scout Hut Great Cambridge Road London Postcode N 9 9 L E
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Speranta Knowles | Chair | ||
| Jackie Ames | Secretary | ||
| Tanya Cain | Treasurer | ||
| Jacqueline Wheeler | GSL | ||
| Karen Fletcher | Scout Section Leader | ||
| Jacqueline Bunn | Cub Section Leader | ||
| Peter Baxter | ASL | ||
| David Wheeler | ACSL | ||
| Jacob Collier | ASL | ||
| Deborah Collier | ASL | ||
Section B
Structure, governance and management
1 LT700001 (3rd December 2018)
Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution) How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods (e.g. appointed by, elected by)
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2 - 3 months.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Section B
Structure, governance and management (continued)
2 LT700001 (3rd December 2018)
Risk and Internal Control (Specimen 1)
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
Section C
Objectives and activities
Th P f S i
3 LT700001 (3rd December 2018)
| Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
|---|---|
| During the Covid pandemic restrictions activities have contiued on line and face to face where possible. All sections undertake activities which are appropriate to the group and interests of the cohort. We aim to achieve as many reward badges and achievements as possible within the current restrictions. We have also encourage as much participation with the community to encourage awareness of their local comunity and working with others and self awareness. |
Additional details of the objectives and activities
You may choose to include further statements, where relevant, about:
- policy on grantmaking;
• contribution made by volunteers; All of our Leaders, helpers and Excutive memebers are • policy on investments. volunteers and give their time and expertise free of charge. A large number of volunteers are always needed to run the section groups as well as maintenance of the Scout Hut. The Excutive committee and GSL are always actively seeking to enrol new volunteers to our group.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D Achievements and performance
Summary of the main achievements of During the year we have maintain contact with a majority of
4 LT700001 (3rd December 2018)
| the charity during the year | memebers and promoted the goals of scouting within the restriction of Covid and throughout the lockdown period. All physical activities have taken place in line with the Scout Association and Government guidelines. The Team have worked hard to produce and follow Covid risk assessments and communicating this to all memebers and parents. With regards to hall maintentance we replaced the hall kithcen with new kitchen cupboards, flooring and redecorated. |
|---|---|
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £20000. The Group held reserves of approximately £37,000 against this at year end. This is above the level required for operating expenses. However this can be explained by a £14,000 Council grant being given to the Scout group due to the Covid Pandemic Reserves Policy |
| None |
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: Investment Policy • the charity’s principal sources of funds consequence does not have sufficient funds to invest in (including any fundraising); longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. Fundraising is normally carried out however this has been extremely limiting in the last 12 months due to Covid. All expenditure used for the benefit of the Group as a whole to advance the requirements of the young people within the group in both pysical and mental wellbeing.
5 LT700001 (3rd December 2018)
• how expenditure has supported the key The Group Executive regularly monitors the levels of bank objectives of the charity; balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. • investment policy and objectives; Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
| Section F | Other Optional Information |
|---|---|
| Plans for future periods (details of any significant activities planned to achieve them) |
|
| We will be making substancial repairs and maintance improvements to the building. Witht he group leaders and excutive committee we aill continue to budget for exciting and meaningful activities for all memeebrs of the group. Further recruitement of volunteer and training for those in post will be a priorty and the recruitment of young people to sustain numbers across the sections of the group. |
|
| Section G | Declaration |
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
Speranta Knowles | Speranta Knowles | Speranta Knowles | Speranta Knowles | Speranta Knowles | Speranta Knowles | Tanya Cain |
|---|---|---|---|---|---|---|---|
| Speranta Knowles | Tanya Cain | ||||||
| Chair | Treasurer | ||||||
| 0 5 0 8 2 1 |
|||||||
| 0 | 5 | 0 | 8 | 2 | 1 |
6 LT700001 (3rd December 2018)
10th Edmonton Scout Group
Income and Expenditure accounts for the period 1 April 2020 to 31 March 2021
| Opening cash | 19,855.10 | |
|---|---|---|
| Total receipts | ||
| Loan/Grants | 0 | |
| Subscriptions | 594 | |
| HMRC | 0 | |
| Donations | 14,500.00 | |
| Net fund raising | 130 | |
| Rental | 12,754.00 | |
| Others and Activities | 0 | |
| 27,978.00 | ||
| Total payments | ||
| Loan repayment | 0 | |
| Utilities | -2,692.56 | |
| Donations | 0 | |
| Insurance | -1,430.60 | |
| General | -298 | |
| Mini bus | -1,946.80 | |
| Capitation | -1,080.00 | |
| Ground rent | -318 | |
| Hall Maintenance | -2,363.86 | |
| Equipment | 0 | |
| Badges | -170.52 | |
| Activities | -107 | |
| -10,407.34 | ||
| 37,425.76 |
| Monetary statement | ||
|---|---|---|
| for the year ended | ||
| 31 March 2021 | ||
| Opening cash | 19,855.10 | |
| Total receipts | 27,978.00 | |
| Total payments | -10,407.34 | |
| Closing cash | 37,425.76 | |
| Represented by | ||
| Cash at Barclays Bank | 37,256.59 | |
| Petty cash | 169.17 | |
| 37,425.76 |
Accounts prepared by Tanya Cain
Accounts reviewed by .................................. .....
Key highlights for the period ending March 2021
a) Subscriptions were down due to Covid Pandemic from April 20.
b) Rental income from the Toddler group increased fom Dec 20
c) HMRC - Gift Aid Not claimed yet as transferring contact details with HMRC
10th Edmonton Scout Group
Income and Expenditure accounts for the period 1 April 2020 to 31 March 2021
| Opening cash | 19,855.10 | |
|---|---|---|
| Total receipts | ||
| Loan/Grants | 0 | |
| Subscriptions | 594 | |
| HMRC | 0 | |
| Donations | 14,500.00 | |
| Net fund raising | 130 | |
| Rental | 12,754.00 | |
| Others and Activities | 0 | |
| 27,978.00 | ||
| Total payments | ||
| Loan repayment | 0 | |
| Utilities | -2,692.56 | |
| Donations | 0 | |
| Insurance | -1,430.60 | |
| General | -298 | |
| Mini bus | -1,946.80 | |
| Capitation | -1,080.00 | |
| Ground rent | -318 | |
| Hall Maintenance | -2,363.86 | |
| Equipment | 0 | |
| Badges | -170.52 | |
| Activities | -107 | |
| -10,407.34 | ||
| 37,425.76 |
| Monetary statement | ||
|---|---|---|
| for the year ended | ||
| 31 March 2021 | ||
| Opening cash | 19,855.10 | |
| Total receipts | 27,978.00 | |
| Total payments | -10,407.34 | |
| Closing cash | 37,425.76 | |
| Represented by | ||
| Cash at Barclays Bank | 37,256.59 | |
| Petty cash | 169.17 | |
| 37,425.76 |
Accounts prepared by Tanya Cain
Accounts reviewed by .................................. .....
Key highlights for the period ending March 2021
a) Subscriptions were down due to Covid Pandemic from April 20.
b) Rental income from the Toddler group increased fom Dec 20
c) HMRC - Gift Aid Not claimed yet as transferring contact details with HMRC