## **Christchurch District Scout Council** 

**Trustees’ Annual Report and Statement of Accounts For the year ended 31st December 2023** 

1 



**Trustees' Annual Report For the period 1 Jan 2023 - 31 Dec 2023** 


## **Section A - Reference and administration details** 


**----- Start of picture text -----**<br>
|||
|---|---|
|Charity Name|Christchurch District Scout Council|
|Registered Charity number|267706|
|HQ Registration number|10001315|
|Charity’s principal address|Christchurch Scout Centre, Beauchamp Place,|
|Christchurch BH23 2BS|

**----- End of picture text -----**<br>


**Names of the charity trustees who manage the charity:** 


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||||
|---|---|---|
|Trustee Name|Dates acted|if not|
|Office|
|for whole year|
|Stephen Potter|Chair|
|Kelly Gee|Secretary (see note below)|To 01/08/2023|
|Kevin Dawson|Treasurer|
|Juliet Gregson|Ex-officio member (DC)|
|Kat Angel|Ex-officio member (DYC)|From 17/04/2023|
|Danny Short|Ex-officio member (DESC)|To 31/05/2023|
|Christopher Root|Ex-officio member (DSNC)|
|Debbie Darby (Gomme)|Nominated member|To 18/05/2023|
|Ex-officio member (DESC)|From 18/05/2023|
|Richard Stevenson|Elected member|
|Dave Tickner|Elected member|
|John Denton|Elected member|
|Frances Fawcett|Elected member|
|Rhys Morris|Co-opted member|
|Ken Old|Elected member|To 18/05/2023|
|Janet Sachs|Elected member|To 18/05/2023|
|Gemma Micklefield|Elected member|To 18/05/2023|
|John Gregson|Co-opted member|To 18/05/2023|

**----- End of picture text -----**<br>


Note: Following the improvements to governance made by TSA, and in line with POR, secretarial tasks are now performed by a non-trustee. 

2 



## **Section B - Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document - The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. 

How the charity is constituted - The District is a trust established under its rules which are common to all Scouts. 

Trustee selection methods - The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. 

## **Additional governance issues** 

The District has adopted the constitution set out in POR and is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. 

This District Trustee Board exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for: 

- The maintenance of District property; 

- The raising of funds and the administration of District finance; 

- The insurance of persons, property and equipment; 

- District public occasions; 

- Assisting in the recruitment of leaders and other adult support; 

- Appointing any sub committees that may be required; 

- Appointing District Administrators and Advisors other than those who are elected. 

Until the release of POR in July 2023, the Trustee Board consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Commissioner, Youth Commissioner, District Explorer Scout Commissioner, District Network Scout Commissioner and sub-committee and independent representation as elected or co-opted members. 

From August 2023, the Trustee Board consists of 2 independent representatives, the Chair and Treasurer, together with the District Commissioner and Youth Commissioner and other elected and co-opted members. 

The Trustee Board meets every 2-3 months 

Members of the Trustee Board complete training within the first 5 months of joining the board on the following: Essential Information, Safety, Safeguarding, GDPR and Trustee Introduction. 

3 



## **Risk and Internal Control** 

The District Trustee Board has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate them. The main areas of concern that have been identified are: 

- Damage to the building, property and equipment. The District has sufficient buildings and contents insurance in place to mitigate against total loss. 

- Injury to leaders, helpers, supporters and members. The District through the membership fees contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities. 

- Reduced income from site hire, camp fees and fundraising. The District is primarily reliant upon income from the hire of Christchurch Scout Centre (CSC) to a local pre-school, camping and activity fees from the Braggers Wood Camping and Activity Centre and fundraising at local events. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Trustee Board could raise the value of local membership to increase the income to the District, either temporarily or permanently. 

- Reduction or loss of scouters. The District is totally reliant on volunteers to run and administer the activities of the District . If there was a reduction in the number of scouters to an unacceptable level in a particular section or the District as a whole then there would have to be a contraction, consolidation or closure of a unit/area. In the worst case scenario the complete closure of the District. 

- Reduction or loss of members. The District provides activities for all young people aged 4 to 25. If there was a reduction in membership in a particular section or the District as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. 

The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, including 2 signatories for all payments. 

4 



**Section C - Objectives and activities** 

## **Summary of the objectives of the charity set out in its governing document:** 

**The Purpose of Scouting** - Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. 

- **The Values of Scouting** - As Scouts we are guided by these values: 

   - Integrity - We act with integrity; we are honest, trustworthy and loyal. 

   - Respect - We have self-respect and respect for others. 

   - Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. 

Co-operation - We make a positive difference; we cooperate with others and make friends. 

**The Scout Method** - Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: 

- enjoy what they are doing and have fun 

- take part in activities indoors and outdoors 

- learn by doing 

- share in spiritual reflection 

- take responsibility and make choices 

- undertake new and challenging activities 

- make and live by their Promise. 

## **Summary of the main activities in relation to these objectives:** 

86 explorer scouts are actively engaged in scouting activities. 

The District runs a wide variety of events for the benefit of all young people aged 4-14 years who primarily belong to Groups within the District. 

The District also supports scouting activities by running the Braggers Wood Activity and Camping Centre, the Christchurch Scout and Guide Band, the Christchurch Scout and Guide Gang Show, the Scout Active Support and the Christchurch Scout Centre. 

**Public benefit statement** - The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 

5 



**Section D - Achievements and Performance** 

## **Summary of the main achievements of the charity during the year:** 

The Explorer Units offer an active scouting programme to 14-17 year olds and also encourages them to train for their Chief Scout Awards and Duke of Edinburgh Awards, and to become young leaders. Our four Explorer Units have all run regular meetings over the past year, with varied programmes which are youth-led, giving our Young People continued benefit from Scouting and learning skills for life. Our Explorer Young leaders have continued to be involved in leadership training and being involved within Group sections across the District. 

The Network Unit is for young adults aged between 18 and 25. These are predominately leaders within various sections throughout the District. Network provides them with their own activity programme and support. There has been a small increase in activity in 2023 compared to 2022, including a camp at Braggers Wood in August, and 3 Network members attending the Gilwell Reunion, one of which, having recently turned 18, being invested as an adult member by the Chief Commissioner for England. We plan to increase Network activity further in the coming year. 

Braggers Wood Campsite and Activity Centre normally provides camping and activities for Scout and Guide groups from across the UK and internationally as well as for our District. Braggers Wood Activity Campsite has been open all year and has had a very busy year of bookings for residential, camping and activities. We have continued to run archery, rifle shooting and tomahawk throwing sessions, and offer frisbee golf and bouldering. 

The Scout and Guide Gang Show offers opportunities for young people to develop their theatrical and musical skills, and gain confidence. The Gang Show put on an amazing show at The Regent Centre in February half term 2023. We had our Gang Show assessment to ensure we were maintaining the appropriate standard, which we passed in all areas. 

The Christchurch Scout and Guide Band offers musical opportunities for our District. It has members from cub age upwards. They held regular weekly meetings at the Christchurch Scout Centre. They took part in our St George’s Day parade in Christchurch and the Remembrance Parade at New Milton, and held 2 Band Camps at Braggers Wood. 

District has supported our 8 Groups delivering their varied programmes, and organising District events and competitions. We have continued to improve and ensure very good safety and safeguarding compliance across the District, ensuring a culture of understanding the importance of keeping up to date with safety, safeguarding and first response training and implementation. 2023 saw the opening of 3 more Squirrel Dreys across the District, resulting in our youth membership of under 18’s across the Groups increasing, and our Explorer numbers have remained similar. Adult membership across our Groups has increased and we have supported them with this. 

6 



10 young people and 2 leaders from Christchurch District attended the World Scout Jamboree to South Korea as part of the Dorset County / UK contingent. Our next international trip to Germany was launched, with plans to visit Rieneck Castle, and Aalen in August 2025. District continues to deliver scouting activities to its own units and in support of Groups. Our Duke of Edinburgh / Top Award support team ran recruitment events for Silver and Bronze D of E and have Groups of young people working towards both of these awards. 

7 



**Section E - Financial Review** 

## **Brief statement of the charity’s policy on reserves** 

Reserves Policy - The District’s policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. There is also a specific Building Fund to cover future liabilities associated with the Christchurch Scout Centre. The Trustee Board makes a contribution of £1,000 per annum into this fund. 

As of the year end, the reserves of each section were: 

||£|
|---|---|
|General|48,296|
|Building fund|6,466|
|Closed Group fund|5,794|
|Braggers Wood|58,203|
|Explorers Unit|17,025|
|International fund|28,726|
|Jamboree fundraising|0|
|Scout Active Support|1,306|
|Band|7,818|
|Gang Show|8,047|
|MDU Hire fund|500|
|**TOTAL**|**£ 182,181**|



8 



**Section F - Other information** 

**Plans for future periods** (details of any significant activities planned to achieve them) 

Implement successful transformation of team structures across the District. 

Continue with further developments to Braggers Wood Campsite and Activity centre including some refurbishment of toilet facilities and additional activities. Further develop our top awards support team and promotion of DofE, Platinum and King’s Scout Awards. Continue to rebuild and grow our Network Section. Aim to recruit additional adult volunteers in the District and continue to grow our youth membership, taking into account our waiting list and Census data. 

## **Section G - Declaration** 

The trustees declare that they have approved the trustees’ report above. 

Signed on behalf of the charity’s trustees: 

_Signed paper copy stored by District Treasurer_ 

Stephen Potter Carol Ward Chair Secretary to the Trustee Board 

8 May 2024 

9 



**Statement of Accounts For the period 1 Jan 2023 - 31 Dec 2023** 


## **Trustee Approval** 

**Charity Name** Christchurch District Scout Council **Registered Charity number** 267706 **HQ Registration number** 10001315 

The management of the finances are carried out using multiple bank accounts and multiple sub-treasurers, under the responsibility of the District Treasurer and the Trustee Board. 

The reporting is historically done as seven sections to reflect these activities: 

- Christchurch District Scout Council (which includes Squirrel section, Beaver section, Cub section, Scout Section, Network Scout section and Badges) 

- Braggers Wood Camping and Activity Centre 

- Christchurch District Explorer Scout Units 

- Christchurch District International fund (which includes Jamboree fundraising) 

- Christchurch District Scout Active Support 

- Christchurch District Scout and Guide Band 

- Christchurch District Scout and Guide Gang Show 

Prepared by: 

Kevin Dawson, District Treasurer 

For the seven reporting sections listed above, the Accounts and their accompanying Statement of Assets and Liabilities, were approved by the Trustees on 8 May 2024 and signed on their behalf by: 

Stephen Potter, District Chair 

_Signed paper copy stored by District Treasurer_ 

10 



## **Independent Examiner’s Report** 


**----- Start of picture text -----**<br>
|||
|---|---|
|Charity Name|Christchurch District Scout Council|
|Registered Charity number|267706|
|HQ Registration number|10001315|

**----- End of picture text -----**<br>


## **Independent examiner’s report to the trustees of Christchurch District Scout Council** 

I report to the trustees on my examination of the accounts of the Christchurch District Scout Council for the year ended 31st December 2023. 

## **Responsibilities and basis of report** 

As the charity trustees of the Christchurch District Scout Council you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the Christchurch District Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the Christchurch District Scout Council as required by section 130 of the Act; or 

2. the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

_Signed paper copy stored by District Treasurer_ 

Signed: 

Name: John Malins, Chartered Management Accountant (A.C.M.A.) (retired) 

Address: 205 Salisbury Road, Burton, Christchurch BH23 7JT 

8 May 2024 

11 



## **CHRISTCHURCH DISTRICT SCOUT COUNCIL** 

**Receipts and Payments Account Summary for the year ended 31st December 2023** 

|Total Receipts for the year<br>Total Payments for the year<br>Net Receipts (Payments) for the year<br>Cash and Bank Balances brought forward<br>Cash and Bank Balances carried forward|2023<br>22,202.11<br>55,362.94<br>(33,160.83)<br>96,216.91<br>**63,056.08**|2022<br>40,694.17<br>35,330.33|
|---|---|---|
|||5,363.84<br>90,853.07|
|||**96,216.91**|



12 



## **Receipts and Payments Account for the year ended 31st December 2023** 

|**RECEIPTS**<br>**Subscriptions**<br>Membership Fees<br>Less Paid<br>**Investment Income**<br>Interest<br>**Premises**<br>Hire of Scout Centre (see note 3)<br>Rent deposit<br>**Grants and Donations**<br>Donations<br>Grants<br>**Activities**<br>Squirrel Events (see note 4)<br>Beaver Events (see note 4)<br>Cub Events<br>Scout Events<br>Network Events<br>Other income<br>Training Courses<br>**Fundraising**<br>Christchurch Carnival<br>Sports Day<br>Other<br>**Other Income**<br>Bank Loyalty rewards<br>Loan repayment<br>Mini Bus Hire<br>Miscellaneous<br>Social events<br>St Georges Day<br>**Sale of Badges & Scarves**<br>Badges<br>**Asset and investment sales, etc.**<br>Land Rover<br>**Total Receipts for year**|2023<br>25,666.50<br>(31,812.00)<br>(6,145.50)<br>729.37<br>4,520.00<br>2,000.00<br>6,520.00<br>-<br>-<br>-<br>2,582.25<br>2,522.09<br>8,845.47<br>4,400.00<br>-<br>-<br>-<br>18,349.81<br>-<br>-<br>-<br>-<br>11.72<br>-<br>960.00<br>-<br>-<br>139.65<br>1,111.37<br>1,637.06<br>-<br>**22,202.11**|2022<br>24,269.00<br>(30,186.00)|
|---|---|---|
|||(5,917.00)|
|||134.66<br>8,400.00<br>-|
|||8,400.00|
|||1,597.46<br>-|
|||1,597.46|
|||-<br>487.00<br>6,515.70<br>4,674.00<br>-<br>-<br>-|
|||11,676.70|
|||-<br>-<br>-|
|||-|
|||4.73<br>10,000.00<br>770.00<br>-<br>-<br>-|
|||10,774.73|
|||2,649.62<br>11,378.00|
|||**40,694.17**|



13 



## **Receipts and Payments Account for the year ended 31st December 2023** 

|**PAYMENTS**<br>**Premises**<br>Rent<br>Electricity<br>Gas<br>Water and Sewerage<br>Rates<br>Lease<br>Maintenance<br>Cleaning<br>Waste Collection<br>**Activities**<br>Sports Day<br>Emlyn Trophy<br>Squirrel Events<br>Beaver Events<br>Cub Events<br>Scout Events<br>Network Events<br>7 a side Football<br>Other expenses<br>Training Courses<br>**Grants and Donations**<br>Grants<br>Donations<br>**Fundraising**<br>Christchurch Carnival<br>Other<br>**Administration Expenses**<br>Printing, Stationery, Postage<br>etc.<br>Insurance<br>Bank and OSM fees<br>Telephone and CSC<br>Broadband<br>Independent Examiner's Fee|2023<br>2022<br>3,000.00<br>3,000.00<br>3,000.00<br>3,072.00<br>282.84<br>227.93<br>235.36<br>193.69<br>87.11<br>166.04<br>-<br>660.00<br>2,791.70<br>4,061.76<br>3,775.88<br>4,639.41<br>259.20<br>492.70<br>13,432.09<br>16,513.53<br>-<br>-<br>-<br>-<br>2,341.70<br>-<br>3,456.26<br>383.24<br>7,682.77<br>4,523.48<br>5,890.22<br>2,653.71<br>40.59<br>-<br>-<br>-<br>225.32<br>35.34<br>-<br>-<br>19,636.86<br>7,595.77<br>-<br>-<br>-<br>-<br>-<br>-<br>51.99<br>-<br>-<br>86.71<br>51.99<br>86.71<br>-<br>99.00<br>(41.58)<br>508.72<br>490.99<br>440.77<br>334.26<br>295.26<br>-<br>-<br>783.67<br>1,343.75|
|---|---|



14 



|**Other Expenses**<br>District AGM<br>AJ Ballam Memorial Fund<br>Equipment<br>Gang Show 90<br>Instruments<br>St. George's Day Parade<br>Loan to Groups<br>Minibus Expenses<br>Recruitment and Promotion<br>Social events<br>Miscellaneous<br>Presentations<br>Travel Expenses etc<br>**Purchase of Badges & Uniforms**<br>Badges<br>**Capital Expenditure**<br>Canoes project<br>Car park resurfacing<br>**Total Payments for year**|50.00<br>-<br>2,128.91<br>-<br>-<br>100.00<br>-<br>1,865.01<br>-<br>-<br>956.65<br>-<br>-<br>5,100.57<br>1,945.60<br>40,950.78<br>4,272.16<br>10,140.00<br>14,412.16<br>**55,362.94**|57.49<br>230.00<br>-<br>101.13<br>-<br>354.07<br>-<br>2,351.11<br>-<br>-<br>1,995.59<br>-<br>-|
|---|---|---|
|||5,089.39|
|||4,701.18|
|||35,330.33<br>-<br>-|
|||-|
||||
|||**35,330.33**|



15 



## **Statement of Assets and Liabilities as at 31st December 2023** 

|2023<br>**Monetary Assets**<br>Barclays Bank<br>General<br>55,542.46<br>Lloyds Bank<br>Beavers/Squirrels<br>1,661.78<br>Cubs<br>4,164.51<br>Scouts<br>1,504.42<br>62,873.17<br>Scout Association<br>District (see note 5)<br>-<br>Cash in Hand<br>Beavers<br>-<br>Cubs<br>182.91<br>Scouts<br>-<br>182.91<br>**63,056.08**<br>**Other Monetary Assets**<br>-<br>**-**<br>**Non - Monetary Assets**<br>Equipment<br>12,000.00<br>Mini Bus<br>5,000.00<br>Badges (see note 6)<br>-<br>Badge Debtors (see note 6)<br>106.20<br>**17,106.20**<br>**Liabilities**<br>Rent deposit (see note 7)<br>2,000.00<br>Badge Deposits (see note 7)<br>-<br>**2,000.00**<br>**Notes to Accounts:-**<br>**1**<br>The Net defcit for 2023 of £33,160.83 is made up as follows:-<br>General Funds<br>32,160.83<br>Building Fund<br>1,000.00<br>**33,160.83**|2022<br>15,691.74<br>399.88<br>3,314.08<br>3,042.11|
|---|---|
||22,447.81<br>73,621.80<br>-<br>147.30<br>-|
||**96,216.91**|
||-<br>**-**|
||7,043.96<br>5,000.00<br>912.32<br>767.11|
||**13,723.39**|
||-<br>123.59|
||**123.59**|
|||



16 



- **2** The balance in hand at 31st December 2023 is made up as follows:- 

|General Funds<br>Building Fund<br>Rent deposit<br>Network<br>Closed Group Fund<br>MDU Hire Fund|£<br>47,816.96<br>6,465.74<br>2,000.00<br>479.12<br>5,794.26<br>500.00|
|---|---|
||**63,056.08**|



- The income from the hire of CSC is lower than expected as the new pre-school did not open 

- **3** until September 

- This includes a transfer of £1,000 from the District to enable bookings to be confirmed and 

- **4** to make purchases prior to the event. e.g. for badges 

- The Scout Association closed their Short Term Deposit scheme in April 2023. All monies 

- **5** were transferred to the District Main account. 

- **6** The badge service was closed in April 2023 when the Badge Secretary retired 

- **7** This is the deposit held for Christchurch Preschool 

17 



## **BRAGGERS WOOD CAMPING AND ACTIVITY CENTRE** 

## **Receipts and Payments Account for the year ended 31st December 2023** 

|**RECEIPTS**<br>**Camp fees**<br>**Investment Income**<br>Interest<br>**Activities**<br>Archery<br>Frisbee Golf<br>Rife range<br>Tomahawks<br>**Tuck shop**<br>**Other Income**<br>Deposits received<br>Donations<br>Loyalty reward (Bank)<br>NFDC Grant<br>QUEST workshops<br>Miscellaneous<br>**Asset and equipment sales**<br>**Total Receipts for year**|2023<br>63,759.50<br>1.63<br>2,220.00<br>-<br>1,750.00<br>1,950.00<br>5,920.00<br>5,199.32<br>2,150.00<br>-<br>2.70<br>-<br>4,700.00<br>-<br>6,852.70<br>-<br>**81,733.15**|2022<br>57,894.35<br>0.30<br>1,870.00<br>20.00<br>1,795.00<br>225.00|
|---|---|---|
|||3,910.00|
|||3,069.75<br>2,450.00<br>-<br>6.70<br>2,667.00<br>-<br>448.44|
|||5,572.14|
|||1,300.00|
|||**71,746.54**|



18 



## **Receipts and Payments Account for the year ended 31st December 2023** 

|**PAYMENTS**<br>**Premises**<br>Rent<br>Light and Heating<br>Cleaning services and toilet<br>requisites<br>Water and Sewerage<br>Rates<br>Insurance<br>Repair and maintenance<br>**Activities**<br>Equipment<br>Instructor training<br>**Tuck shop**<br>Confectionery<br>Badges and Souvenirs<br>**Administration**<br>Telephone box, offce and alarm<br>Postage and stationery<br>**Other Expenses**<br>Camp Staff Expenses<br>Deposit refunds<br>Bank charges<br>General equipment<br>Staff uniform<br>Miscellaneous<br>**Subtotal**<br>**Capital payments**(see note 1)<br>**Total Payments for year**|2023<br>4,900.00<br>8,727.43<br>7,660.05<br>840.43<br>136.32<br>2,259.02<br>2,870.80<br>27,394.05<br>2,820.70<br>629.69<br>3,450.39<br>1,729.46<br>818.41<br>2,547.87<br>1,822.11<br>64.73<br>1,886.84<br>629.42<br>2,100.00<br>225.79<br>2,174.46<br>147.79<br>100.00<br>5,377.46<br>40,656.61<br>21,808.05<br>**62,464.66**|2022<br>3,250.00<br>9,568.35<br>5,997.29<br>819.25<br>573.44<br>1,734.16<br>5,608.13|
|---|---|---|
|||27,550.62|
|||1,124.56<br>800.00|
|||1,924.56|
|||2,479.04<br>-|
|||2,479.04|
|||1,875.87<br>-|
|||1,875.87|
|||529.43<br>2,000.00<br>190.80<br>2,797.83<br>579.32<br>50.00|
|||6,147.38|
||||
|||39,977.47<br>17,494.13|
|||**57,471.60**|



19 



**Receipts and Payments Account Summary for the year ended 31st December 2023** 

|Total Receipts for the year<br>Total Payments for the year<br>Net Receipts (Payments) for the year<br>Cash and Bank Balances brought forward<br>Cash and Bank Balances carried forward|2023<br>81,733.15<br>62,464.66<br>19,268.49<br>38,934.37<br>**58,202.86**|2022<br>71,746.54<br>57,471.60|
|---|---|---|
|||14,274.94<br>24,659.43|
|||**38,934.37**|



## **Statement of Assets and Liabilities as at 31st December 2023** 

|**Monetary Assets**<br>Bank account<br>Scout Association<br>Petty cash<br>**Non - Monetary Assets**<br>Tuck shop stock<br>Buildings (see note 2)<br>Equipment (see note 3)<br>**Liabilities - due within one year**<br>Refundable Deposits<br>Camp overpayment|2023<br>58,167.14<br>-<br>35.72<br>**58,202.86**<br>1,500.00<br>749,949.00<br>54,607.00<br>**806,056.00**<br>1,200.00<br>503.00<br>**1,703.00**|2022<br>38,746.85<br>151.80<br>35.72|
|---|---|---|
|||**38,934.37**|
|||1,200.00<br>658,295.00<br>46,980.00|
|||**706,475.00**|
|||**1,950.00**|
|||**1,950.00**|



## **Notes to Accounts:-** 

Capital payments included finishing the new rifle range, replacing the Tuck Shop, 

- 1 upgrade of electricity supply, improvements to driveway and car park, replacing the marquee (due to storm damage) and a much improved mower 

- Assets for buildings are at insurance value and consist of Office Block, Stores, Garage, 

- 2 Manners Lodge, Whistlers Lodge, Beech Lodge, Staff Quarters and Toilet Block Assets for Equipment, Furniture etc are at insurance value and consist of Gas Cookers, 

- 3 Freezers, Fridges, Bunk Beds, Furniture, Office Equipment, Activity Equipment, Tractor Plant and Tools 

20 



## **CHRISTCHURCH DISTRICT EXPLORER SCOUT UNITS** 

**Receipts and Payments Account Summary for the year ended 31st December 2023** 

|Total receipts for the year<br>Total Payments for the year<br>**Net receipts / (payments) for the year**<br>Cash, Bank and similar funds brought forward<br>**Cash, Bank and similar funds carried forward**|2023<br>17,931.62<br>(12,252.34)<br>**5,679.28**<br>11,346.08<br>**17,025.36**|2022<br>12,453.24<br>(11,167.94)|
|---|---|---|
|||**1,285.30**<br>10,060.78|
|||**11,346.08**|



21 



## **Receipts and Payments Account for the year ended 31st December 2023** 

|**RECEIPTS**<br>**Members fees**<br>Braggers (see note 1)<br>Kudu<br>Neptune<br>Nyeri (see note 2)<br>Winterbrook (see note 3)<br>**Investment income received**<br>Bank Interest<br>**Donations / Grants**<br>Donations<br>**Activities**<br>Camp Fees<br>Activities<br>Night Hike<br>Winter Camp<br>D of E award<br>**Fundraising (Gross)**<br>Other<br>**Other income**<br>Sundries<br>Uniform<br>Gift Aid<br>**Sundry receipts**<br>Badge Receipts<br>**Total Receipts for year**|2023<br>0.00<br>2,814.00<br>3,717.00<br>2,205.00<br>1,734.00<br>10,470.00<br>0.00<br>0.00<br>3,825.24<br>1,135.00<br>0.00<br>0.00<br>0.00<br>4,960.24<br>494.00<br>400.00<br>845.00<br>757.28<br>2,002.28<br>5.10<br>**17,931.62**|2022<br>0.00<br>1,260.00<br>2,520.00<br>0.00<br>228.00|
|---|---|---|
|||4,008.00|
|||0.00<br>0.00<br>4,495.00<br>1,896.00<br>0.00<br>0.00<br>0.00|
|||6,391.00|
|||0.00<br>0.00<br>0.00<br>2,054.24|
|||2,054.24|
|||0.00|
|||**12,453.24**|



22 



## **Receipts and Payments Account for the year ended 31st December 2023** 

|**PAYMENTS**<br>**Membership fees**<br>Braggers (see note 1)<br>Kudu<br>Neptune<br>Nyeri (see note 2)<br>Winterbrook (see note 3)<br>**Premises - ground rent**<br>Neptune<br>Nyeri<br>**Activities**<br>Camps<br>District<br>D of E<br>Young Leaders<br>Nyeri<br>Winterbrook<br>Kudu<br>Neptune<br>Night Hike<br>Winter Camp<br>**Fundraising expenses**<br>Other<br>**Donations / Grants**<br>**Admin / Establishment expenses**<br>Stationery<br>Admin charges<br>**Other expenses**<br>Thankyou/Gifts<br>Uniforms<br>Training<br>Sundries<br>**Purchase of badges, neckers & handbooks**<br>**Subtotal**<br>**Purchase of capital equipment**<br>**Total Payments for year**|2023<br>0.00<br>781.00<br>710.00<br>0.00<br>497.00<br>1,988.00<br>925.00<br>1,053.00<br>1,978.00<br>2,236.03<br>403.00<br>0.00<br>0.00<br>186.20<br>256.00<br>460.00<br>249.09<br>0.00<br>0.00<br>3,790.32<br>0.00<br>0.00<br>0.00<br>555.56<br>555.56<br>0.00<br>2,499.00<br>0.00<br>200.40<br>2,699.40<br>542.22<br>11,553.50<br>698.84<br>**12,252.34**|2022<br>138.00<br>1,035.00<br>690.00<br>0.00<br>0.00|
|---|---|---|
|||1,863.00|
|||900.00<br>0.00|
|||900.00|
|||4,096.01<br>244.89<br>429.70<br>0.00<br>0.00<br>0.00<br>951.35<br>430.07<br>0.00<br>0.00|
|||6,152.02|
|||0.00<br>0.00<br>174.00<br>354.47|
|||528.47|
|||0.00<br>0.00<br>0.00<br>62.02|
|||62.02|
|||8.57<br>9,514.08|
|||1,653.86<br>**11,167.94**|



23 



## **Statement of Assets and Liabilities as at 31st December 2024** 

|**Monetary assets**<br>Bank Current Accounts<br>District<br>DofE<br>YL<br>Kudu<br>Neptune<br>Nyeri<br>Winterbrook<br>Cash / Equals cards<br>District<br>Kudu<br>Neptune<br>Nyeri<br>Winterbrook<br>**Total monetary assets**<br>**Other monetary assets**<br>Tax Claim for Year Ending (Estimate)<br>Debts due to Group / District<br>**Non-monetary assets**<br>Uniform<br>Equipment<br>**Liabilities**<br>Refunds outstanding<br>Loan|2023<br>17,001.21<br>6,483.16<br>155.83<br>(98.12)<br>4,677.91<br>3,626.30<br>947.77<br>1,208.36<br>17,001.21<br>(1.40)<br>43.00<br>16.37<br>0.00<br>(33.82)<br>24.15<br>**17,025.36**<br>1,200.00<br>0.00<br>1,200.00<br>766.00<br>3,900.00<br>4,666.00<br>905.00<br>0.00<br>905.00|2022<br>11,217.38<br>5,945.73<br>155.83<br>(57.62)<br>2,206.39<br>2,197.05<br>0.00<br>770.00|
|---|---|---|
|||11,217.38|
|||48.78<br>43.00<br>36.92<br>0.00<br>0.00|
|||128.70|
||||
|||**11,346.08**|
|||500.00<br>0.00|
|||500.00|
|||0.00<br>3,900.00|
|||3,900.00|
|||0.00<br>0.00|
|||0.00|



## **Notes to Accounts:** 

- 1 The Braggers unit was closed in 2022 Control of the finances for Nyeri were transferred to the District at the start of 

- 2 the year, with the exception of the Membership Fee for 2023 as subscriptions in 2022 were paid to Highcliffe Group 

- 3 The Winterbrook unit was opened in 2022 

24 



## **CHRISTCHURCH DISTRICT INTERNATIONAL FUND** 

## **Receipts and Payments Account for the year ended 31st December 2023** 

|**RECEIPTS**<br>**Activities**<br>Camp fees (see note 3)<br>Camp deposits (2025) (see note 4)<br>**Donations/Grants**<br>**Jamboree**<br>Camp fees<br>Less camp fees paid to County<br>Donations<br>Fundraising<br>**Other income**<br>Badges<br>Fundraising<br>Uniform<br>Miscellaneous (see note 5)<br>**Total Receipts for year**|2023<br>16,588.00<br>5,250.00<br>21,838.00<br>1,000.00<br>5,657.84<br>(9,858.80)<br>-<br>2,758.76<br>(1,442.20)<br>-<br>991.53<br>-<br>171.21<br>1,162.74<br>**22,558.54**|2022<br>8,794.00<br>-|
|---|---|---|
|||8,794.00|
|||3,000.00<br>15,975.00<br>(18,175.00)<br>1,220.00<br>3,080.29|
|||2,100.29|
|||-<br>-<br>-<br>745.45|
|||745.45|
||||
|||**14,639.74**|



25 



## **Receipts and Payments Account for the year ended 31st December 2023** 

|**PAYMENTS**<br>**Activities**<br>Camp fees<br>Germany 2025 launch<br>Pre Camp fees<br>Pre-visit for 2025 trip (see note 6)<br>Reunion for 2023 trip<br>**Jamboree**<br>Fundraising<br>**Donations/Grants**<br>**Administration**<br>Bank, OSM and GoCardLess fees<br>Stationery<br>**Other expenses**<br>Badges<br>Thankyous<br>Uniform<br>Miscellaneous<br>**Total Payments for year**|2023<br>-<br>350.00<br>-<br>1,745.77<br>300.00<br>2,395.77<br>92.06<br>-<br>205.98<br>-<br>205.98<br>1,247.50<br>-<br>-<br>35.00<br>1,282.50<br>**3,976.31**|2022<br>38,703.71<br>-<br>975.27<br>-<br>-|
|---|---|---|
|||39,678.98|
|||566.03<br>-<br>62.70<br>-|
|||62.70|
|||54.55<br>-<br>1,829.93<br>8,955.98|
|||10,840.46|
||||
|||**51,148.17**|



26 



## **Receipts and Payments Summary for the year ended 31st December 2023** 

|Total Receipts for the year<br>Total Payments for the year<br>Net Receipts (Payments) for the year<br>Balance at Bank brought forward<br>Balance at Bank carried forward|2023<br>22,558.54<br>3,976.31<br>18,582.23<br>10,265.87<br>**28,848.10**|2022<br>14,639.74<br>51,148.17|
|---|---|---|
|||(36,508.43)<br>46,774.30|
|||**10,265.87**|



## **Statement of Assets and Liabilities as at 31st December 2023** 

||2023|2022|
|---|---|---|
|**Monetary Assets**|||
|Bank Account|28,848.10|10,265.87|



## **Notes to Accounts** 

- The Net surplus for 2023 of £18,582.23 is made up as 

- **1** follows:- 

|International Fund<br>Jamboree<br>**2**<br>The balance in hand at 31st December 2022 is made up as<br>follows:-<br>International Fund<br>Jamboree<br>Restricted funds (see note 5)|£<br>20,116.49<br>(1,534.26)|
|---|---|
||**18,582.23**|
||£<br>28,726.10<br>-<br>122.00|
||**28,848.10**|



- Camp fees for the 2025 trip to Germany includes partial refund of camp fees to Kandersteg 

- **3** camp leaders 

- **4** Deposits taken for the 2025 trip to Germany 

- Includes a refund of £122 grant money from the 2023 Jamboree to a named individual for use 

- **5** against camp fees for the trip to Germany in 2025 

- **6** Fact-finding mission to plan the 2025 trip to Germany 

27 



## **CHRISTCHURCH DISTRICT SCOUT ACTIVE SUPPORT** 

## **Receipts and Payments Account for the year ended 31st December 2023** 

|**RECEIPTS**<br>**Social Activities**<br>Summer BBQ<br>Summer Outing<br>Tommy's Night<br>Christmas Meal<br>County Events<br>**Scouting Activities**<br>Equipment<br>Sundries<br>**Fundraising**<br>Quiz Night incl raffe<br>Christchurch Carnival<br>Other fundraising income<br>**Other Income**<br>Uniform Sales<br>Donations<br>Sundries<br>Members Subscriptions<br>**Total Receipts for year**|2023<br>2022<br>-<br>-<br>-<br>172.00<br>99.10<br>39.05<br>-<br>-<br>-<br>-<br>99.10<br>211.05<br>-<br>-<br>-<br>-<br>-<br>-<br>506.00<br>350.60<br>856.00<br>476.60<br>-<br>-<br>1,362.00<br>827.20<br>-<br>-<br>177.00<br>110.00<br>-<br>-<br>-<br>-<br>177.00<br>110.00<br>**1,638.10**<br>**1,148.25**|
|---|---|
|||



28 



## **Receipts and Payments Account for the year ended 31st December 2023** 

## **PAYMENTS** 

|**Donations**<br>General<br>**Activities**<br>Tommy's Night<br>Summer BBQ<br>Summer Outing<br>Christmas Meal<br>County events<br>**Scouting Activities**<br>Equipment<br>Sundries<br>**Fundraising**<br>Quiz night<br>Christchurch Carnival<br>Other fundraising expenses<br>**Administration**<br>Postage and Stationery<br>Charges<br>**Other Expenses**<br>Presents and Tributes<br>Uniform<br>Sundries<br>Meeting refreshments<br>**Total Payments for year**|2023<br>-<br>102.35<br>5.47<br>-<br>-<br>-<br>107.82<br>1,801.74<br>190.71<br>1,992.45<br>98.02<br>137.97<br>-<br>235.99<br>53.76<br>9.73<br>63.49<br>-<br>-<br>61.53<br>-<br>61.53<br>**2,461.28**|2022<br>-<br>120.40<br>15.49<br>170.00<br>-<br>-|
|---|---|---|
|||305.89|
|||252.98<br>155.50|
|||408.48|
|||75.13<br>104.83<br>-|
|||179.96|
|||43.60<br>19.27|
|||62.87|
|||30.00<br>-<br>801.50<br>-|
|||831.50|
||||
|||**1,788.70**|



29 



## **Receipts and Payments Account Summary for the year ended 31st December 2023** 

|Total Receipts for the year<br>Total Payments for the year<br>Net Receipts for the year<br>Balance at Bank brought forward<br>Balance at Bank carried forward|2023<br>1,638.10<br>2,461.28<br>(823.18)<br>2,128.89<br>**1,305.71**|2022<br>1,148.25<br>1,788.70|
|---|---|---|
|||(640.45)<br>2,769.34|
|||**2,128.89**|



## **Statement of Assets and Liabilities as at 31st December 2023** 

||2023|2022|
|---|---|---|
|**Monetary Assets**|||
|Cash in hand|43.75|58.05|
|Bank Account|1,261.96|2,070.84|
||**1,305.71**|**2,128.89**|
|**Non - Monetary Assets**|||
|Equipment|3,400.00|1,700.00|
|Scarves|90.00|98.00|
||**3,490.00**|**1,798.00**|



30 



## **CHRISTCHURCH DISTRICT SCOUT AND GUIDE BAND** 

**Receipts and Payments Account for the year ended 31st December 2023** 

|**RECEIPTS**<br>2023<br>**Investment Income**<br>Interest (see note 1)<br>27.76<br>**Grants and Donations**<br>Donations<br>880.00<br>**Fundraising**<br>Christchurch Carnival (see note 3)<br>502.33<br>Sports Day<br>-<br>Other fundraising<br>-<br>502.33<br>**Other Income**<br>Camp fees<br>270.00<br>Loyalty reward<br>-<br>Mountbatten Festival<br>240.00<br>Social events<br>45.00<br>Miscellaneous<br>-<br>555.00<br>**Total Receipts for year**<br>**1,965.09**|2022<br>5.12<br>537.82<br>1,075.40<br>-<br>-|
|---|---|
||1,075.40|
||100.00<br>0.17<br>-<br>-<br>-|
||100.17|
|||
||**1,718.51**|



31 



## **Receipts and Payments Account for the year ended 31st December 2023** 

|**PAYMENTS**<br>**Subscriptions**<br>Membership fees<br>**Fundraising**<br>Christchurch Carnival<br>Sports Day<br>Other fundraising<br>**Administration**<br>Admin charges<br>Insurance<br>**Equipment**<br>Instruments<br>Repairs<br>**Other Expenses**<br>Camp expenses<br>Christmas party<br>Mountbatten Festival<br>Social events<br>Travel costs<br>Uniform<br>Miscellaneous<br>**Total Payments for year**|2023<br>35.50<br>66.00<br>-<br>-<br>66.00<br>21.27<br>211.09<br>232.36<br>237.50<br>-<br>237.50<br>144.77<br>-<br>806.00<br>255.60<br>-<br>470.44<br>146.96<br>1,823.77<br>**2,395.13**|2022<br>34.50<br>66.00<br>-<br>-|
|---|---|---|
|||66.00|
|||64.15<br>208.00|
|||272.15|
|||208.62<br>-|
|||208.62|
|||58.21<br>-<br>-<br>125.75<br>-<br>388.66<br>113.30|
|||685.92|
||||
|||**1,267.19**|



32 



## **Receipts and Payments Account Summary for the year ended 31st December 2023** 

|Total Receipts for the year<br>Total Payments for the year<br>Net Receipts for the year<br>Balance at Bank brought forward<br>Balance at Bank carried forward|2023<br>1,965.09<br>2,395.13<br>(430.04)<br>8,247.92<br>**7,817.88**|2022<br>1,718.51<br>1,267.19|
|---|---|---|
|||451.32<br>7,796.60|
|||**8,247.92**|



## **Statement of Assets and Liabilities as at 31st December 2023** 

||2023|2022|
|---|---|---|
|**Monetary Assets**|||
|Bank account (see note 1)|7,813.67|5,665.91|
|Cash|4.21|1.12|
|Scout Association (see note 1)|-|2,580.89|
||**7,817.88**|**8,247.92**|
|**Non - Monetary Assets (see note 2)**|||
|Instruments|15,000.00|15,000.00|
|Uniform and other equipment|5,580.00|5,580.00|
|Other Property incl Cups and Trophies etc|1,561.00|1,561.00|
||**22,141.00**|**22,141.00**|



## **Notes to Accounts:** 

- The Scout Association closed their Short Term Deposit scheme in April 2023. The 

- 1 outstanding deposit was credited to the Main bank account 

- 2 Instruments, uniform etc are based on insurance valuations 

- 3 Expected matched funding has not yet been received 

33 



## **CHRISTCHURCH DISTRICT SCOUT AND GUIDE GANG SHOW** 

## **Receipts and Payments Account for the year ended 31st December 2023** 

|**RECEIPTS**<br>**Grants and Donations**<br>Donations<br>**Activities**<br>Ticket Sales<br>Programme Sales<br>Programme Advertisements<br>FOH Raffe<br>**Fundraising**<br>Race Night<br>Gang Show in a weekend<br>In House Raffes<br>Bag Packing<br>**Other Income**<br>DVD Sales<br>Merchandise<br>Miscellaneous<br>GS Trip<br>Fish & Chip Supper<br>Jubilee Party<br>Social Events<br>**Total Receipts for year**|2023<br>145.00<br>9,148.00<br>288.00<br>160.00<br>486.00<br>10,082.00<br>1,042.75<br>-<br>618.90<br>-<br>1,661.65<br>942.00<br>-<br>100.00<br>750.00<br>508.00<br>-<br>388.50<br>2,688.50<br>**14,577.15**|2022<br>587.82<br>-<br>-<br>-<br>-|
|---|---|---|
|||-|
|||-<br>71.90<br>420.35<br>-|
|||492.25|
|||-<br>299.00<br>-<br>1,695.00<br>-<br>5.00<br>-|
|||1,999.00|
||||
|||**3,079.07**|



34 



## **Receipts and Payments Account for the year ended 31st December 2023** 

|**PAYMENTS**<br>**Premises**<br>Theatre Hire<br>Scenery build<br>**Activities**<br>Insurance<br>Wardrobe<br>Scenery/Scenery Storage<br>Small props<br>Make-up<br>Musical Accompaniment<br>Sound, Lights, Radio Mic's<br>Refreshments<br>Advertising<br>Programmes<br>**Fundraising**<br>Bag Packing<br>Gang Show in a weekend<br>In House Raffes<br>Race Night<br>**Other Expenses**<br>Fish and Chip Supper<br>Presentations<br>Scarves<br>Merchandise<br>Printing<br>GS Trip<br>Jubilee Party<br>Social Events<br>Donations<br>Administration charges<br>Miscellaneous<br>DVD'S<br>**Total Payments for year**|2023<br>4,580.29<br>988.08<br>5,568.37<br>-<br>226.82<br>206.10<br>-<br>20.00<br>310.00<br>631.96<br>310.68<br>-<br>-<br>1,705.56<br>-<br>-<br>453.03<br>51.00<br>504.03<br>512.00<br>283.28<br>179.85<br>79.60<br>45.85<br>427.93<br>-<br>370.00<br>-<br>6.37<br>85.09<br>779.00<br>2,768.97<br>**10,546.93**|2022<br>-<br>929.16|
|---|---|---|
|||929.16|
|||435.10<br>-<br>45.00<br>-<br>-<br>310.00<br>-<br>24.00<br>-<br>-|
|||814.10|
|||-<br>148.66<br>170.00<br>-|
|||318.66|
|||-<br>-<br>-<br>234.20<br>105.00<br>2,205.00<br>-<br>-<br>-<br>-<br>64.40<br>-|
|||2,608.60|
||||
|||**4,670.52**|



35 



**Receipts and Payments Account Summary for the year ended 31st December 2023** 

|Total Receipts for the year<br>Total Payments for the year<br>Net Receipt(Payments) for the year<br>Cash and Bank Balances brought forward<br>Cash and Bank Balances carried forward|2023<br>14,577.15<br>10,546.93<br>4,030.22<br>4,016.57<br>**8,046.79**|2022<br>3,079.07<br>4,670.52|
|---|---|---|
|||(1,591.45)<br>5,608.02|
|||**4,016.57**|



## **Statement of Assets and Liabilities as at 31st December 2023** 

||2023|2022|
|---|---|---|
|**Monetary Assets**|||
|Bank Account|8,046.79|3,766.22|
|Cash|-|250.35|
||**8,046.79**|**4,016.57**|
|**Non - Monetary Assets**|||
|Stock of Scarves|46.80|67.60|
|Stock of Scenery & Costumes|13,561.00|13,561.00|
||**13,607.80**|**13,628.60**|



36