## **Christchurch District Scout Council** 

**Trustees’ Annual Report and Statement of Accounts For the year ended 31st December 2022** 

1 



**Trustees' Annual Report For the period 1 Jan 2022 - 31 Dec 2022** 


## **Section A - Reference and administration details** 


**----- Start of picture text -----**<br>
|||
|---|---|
|Charity Name|Christchurch District Scout Council|
|Registered Charity number|267706|
|HQ Registration number|10001315|
|Charity’s principal address|Christchurch Scout Centre, Beauchamp Place,|
|Christchurch BH23 2BS|

**----- End of picture text -----**<br>


**Names of the charity trustees who manage the charity:** 


**----- Start of picture text -----**<br>
||||
|---|---|---|
|Trustee Name|Dates acted|if not|
|Office|
|for whole year|
|Steve Potter|Chair|
|Kelly Gee|Secretary|
|Kevin Dawson|Treasurer|
|Juliet Gregson|Ex-officio member (DC)|
|Elliott Ray|Ex-officio member (DYC)|To 26/8/2022|
|Danny Short|Ex-officio member (DESC)|
|Christopher Root|Ex-officio member (DSNC)|
|Debbie Darby|Nominated member (representing training)|
|Frances Fawcett|Elected member (DDC)|From 16/5/2022|
|Gemma Micklefield|Elected member (AAC Chair)|From 16/5/2022|
|Dave Tickner|Elected member (representing Braggers Wood)|
|John Denton|Elected member (representing H&S)|
|Ken Old|Elected member (representing CSC)|
|Janet Sachs|Elected member (representing Gang Show)|
|Richard Stevenson|Elected member (representing Groups)|
|Rhys Morris|Co-opted member (representing 18-25 year olds)|
|John Gregson|Co-opted member (representing Communications)|

**----- End of picture text -----**<br>


2 



## **Section B - Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document - The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. 

How the charity is constituted - The District is a trust established under its rules which are common to all Scouts. 

Trustee selection methods - The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. 

## **Additional governance issues** 

The District has adopted the constitution set out in POR and is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. 

This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for: 

- The maintenance of District property; 

- The raising of funds and the administration of District finance; 

- The insurance of persons, property and equipment; 

- District public occasions; 

- Assisting in the recruitment of leaders and other adult support; 

- Appointing any sub committees that may be required; 

- Appointing District Administrators and Advisors other than those who are elected. 

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Youth Commissioner, District Explorer Scout Commissioner, District Network Scout Commissioner and sub-committee and independent representation and meets every 2-3 months. 

Members of the Executive Committee complete training within the first 5 months of joining the committee on the following: Essential Information, Safety, Safeguarding, GDPR and Trustee Introduction. 

## **Risk and Internal Control** 

The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate them. The main areas of concern that have been identified are: 

3 



- Damage to the building, property and equipment. The District has sufficient buildings and contents insurance in place to mitigate against total loss. 

- Injury to leaders, helpers, supporters and members. The District through the membership fees contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities. 

- Reduced income from fundraising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of local membership to increase the income to the District on an ongoing basis, either temporarily or permanently. 

- Reduction or loss of scouters. The District is totally reliant on volunteers to run and administer the activities of the District . If there was a reduction in the number of scouters to an unacceptable level in a particular section or the District as a whole then there would have to be a contraction, consolidation or closure of a unit/area. In the worst case scenario the complete closure of the District. 

- Reduction or loss of members. The District provides activities for all young people aged 4 to 25. If there was a reduction in membership in a particular section or the District as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. 

The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, including 2 signatories for all payments. 

4 



**Section C - Objectives and activities** 

## **Summary of the objectives of the charity set out in its governing document:** 

**The Purpose of Scouting** - Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. 

- **The Values of Scouting** - As Scouts we are guided by these values: 

   - Integrity - We act with integrity; we are honest, trustworthy and loyal. 

   - Respect - We have self-respect and respect for others. 

   - Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. 

Co-operation - We make a positive difference; we cooperate with others and make friends. 

**The Scout Method** - Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: 

- enjoy what they are doing and have fun 

- take part in activities indoors and outdoors 

- learn by doing 

- share in spiritual reflection 

- take responsibility and make choices 

- undertake new and challenging activities 

- make and live by their Promise. 

## **Summary of the main activities in relation to these objectives:** 

83 explorer scouts are actively engaged in scouting activities. 

The District runs a wide variety of events for the benefit of all young people aged 4-14 years who primarily belong to Groups within the District. 

The District also supports scouting activities by running the Braggers Wood Activity and Camping Centre, the Christchurch Scout and Guide Band, the Christchurch Scout and Guide Gang Show, the Scout Active Support and the Christchurch Scout Centre (CSC). 

**Public benefit statement** - The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 

5 



**Section D - Achievements and Performance** 

## **Summary of the main achievements of the charity during the year:** 

The Explorer Units offer an active scouting programme to 14-17 year olds and also encourages them to train for their Chief Scout Awards and Duke of Edinburgh Awards, and to become young leaders. Our four Explorer Units have all run regular meetings over the past year, with varied programmes which are youth-led, giving our Young People continued benefit from Scouting and learning skills for life. Our Explorer Young leaders have continued to be involved in leadership training and being involved within Group sections across the District. 

The Network Unit is for young adults aged between 18 and 25. These are predominately leaders within various sections throughout the District. Network provides them with their own activity programme and support, although there has been little activity or new membership which we plan to address in 2023. This year 1 Queen’s Scout Award was achieved. 

Braggers Wood Campsite and Activity Centre normally provides camping and activities for Scout and Guide groups from across the UK and internationally as well as for our District. Braggers Wood Activity Campsite has been open all year and has had a very busy year of bookings for residential, camping and activities. We have continued to run archery and rifle shooting sessions, and we added tomahawk throwing and frisbee golf. 

The Scout and Guide Gang Show offers opportunities for young people to develop their theatrical and musical skills, and gain confidence. 6 members of the Gang were selected to join a National ‘Gang Show 90’ and took part in this show at the Eventim Apollo in London in July 2022. We started rehearsals for our 2023 gang show from September 2022. 

The Christchurch Scout and Guide Band offers musical opportunities for our District. It has members from cub age upwards. They held regular weekly meetings at the Christchurch Scout Centre. They took part in our St George’s Day parade in Christchurch and the Remembrance Parade at New Milton. 

District has supported our 8 Groups delivering their varied programmes, and organising District events and competitions. We have continued to improve and ensure very good safety and safeguarding compliance across the District, ensuring a culture of understanding the importance of keeping up to date with safety and safeguarding training and implementation. 2022 saw the opening of 3 Squirrel Dreys across the District, and our youth membership of under 18’s across the Groups has increased, and our Explorer numbers have remained similar. Adult membership across our Groups has increased and we have supported them with this. 

District’s international trip to Kandersteg saw 68 Scouts and Explorers, with the support of 20 leaders, experience a fantastic adventure in Switzerland. District continues to deliver scouting activities to its own units and in support of Groups. 

6 



Our new Duke of Edinburgh support team ran both a Silver and a Bronze D of E expedition in the summer, and have Groups of young people working towards both of these awards. 

7 



**Section E - Financial Review** 

## **Brief statement of the charity’s policy on reserves** 

Reserves Policy - The District’s policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. There is also a specific Building Fund to cover future liabilities associated with the Christchurch Scout Centre. The executive committee makes a contribution of £1,000 per annum into this fund. 

As of the year end, the reserves of each section were: 

||£|
|---|---|
|General|84,515|
|Building fund|5,408|
|Closed Group fund|5,794|
|International fund|8,732|
|Jamboree fundraising|1,534|
|Braggers Wood|38,934|
|Explorers Unit|11,346|
|Band|8,248|
|Scout Active Support|2,129|
|Gang Show|4,017|
|MDU Hire fund|500|
|**TOTAL**|**£ 171,157**|



It should be noted that the Nyeri explorer unit monies were not being managed by the district, but by their partner group. This situation will be resolved in 2023. 

8 



**Section F - Other information** 

**Plans for future periods** (details of any significant activities planned to achieve them) 

Continue with further developments to Braggers Wood Campsite and Activity centre including some more new activities. Further develop our top awards support team and promote the DofE, Platinum and King’s Scout Awards. Rebuild of Network Section. Aim to recruit additional adult volunteers in the District and continue to grow our youth membership. 

Review the current facilities at CSC to further identify areas of improvement and aim to undertake these improvements. 

## **Section G - Declaration** 

The trustees declare that they have approved the trustees’ report above. 

Signed on behalf of the charity’s trustees: 

_Signed paper copy stored by District Treasurer_ 

Steven Potter Kelly Gee Chair Secretary date 

9 



**Statement of Accounts For the period 1 Jan 2022 - 31 Dec 2022** 


## **Trustee Approval** 

**Charity Name** Christchurch District Scout Council **Registered Charity number** 267706 **HQ Registration number** 10001315 

The management of the finances are carried out using multiple bank accounts and multiple sub-treasurers, under the responsibility of the District Treasurer and the Executive Committee. 

The reporting is historically done as seven sections to reflect these activities: 

- Christchurch District Scout Council (which includes Beaver section, Cub section, Scouts Section, Network Scouts section and Badges) 

- Braggers Wood Camping and Activity Centre 

- Christchurch District Explorer Scout Units * 

- Christchurch District International fund (which includes Jamboree fundraising) 

- Christchurch District Scout Active Support 

- Christchurch District Scout and Guide Band 

- Christchurch District Scout and Guide Gang Show 

* The monies of the Nyeri explorer unit are incorrectly reported within Highcliffe Scout Group (charity number 302216). 

Prepared by: 

Kevin Dawson, District Treasurer 

For the seven reporting sections listed above, the Accounts and their accompanying Statement of Assets and Liabilities, were approved by the Trustees on date and signed on their behalf by: 

Steven Potter, District Chair 

_Signed paper copy stored by District Treasurer_ 

10 



## **Independent Examiner’s Report** 


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|||
|---|---|
|Charity Name|Christchurch District Scout Council|
|Registered Charity number|267706|
|HQ Registration number|10001315|

**----- End of picture text -----**<br>


## **Independent examiner’s report to the trustees of Christchurch District Scout Council** 

I report to the trustees on my examination of the accounts of the Christchurch District Scout Council for the year ended 31st December 2022. 

## **Responsibilities and basis of report** 

As the charity trustees of the Christchurch District Scout Council you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the Christchurch District Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the Christchurch District Scout Council as required by section 130 of the Act, apart from a failure by the International Fund to obtain receipts for almost 15% of the expenditure in the year; or 

2. the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

_Signed paper copy stored by District Treasurer_ 

Signed: 

Name: John Malins, Chartered Management Accountant (A.C.M.A.) (retired) 

Address: 205 Salisbury Road, Burton, Christchurch BH23 7JT 

date 

11 



## **CHRISTCHURCH DISTRICT SCOUT COUNCIL** 

## **Receipts and Payments Account Summary for the year ended 31st December 2022** 

|Total Receipts for the year<br>Total Payments for the year<br>Net Receipts (Payments) for the year (See note 1)<br>Cash and Bank Balances brought forward<br>Cash and Bank Balances carried forward|2022<br>£<br>40,694.17<br>35,330.33<br>5,363.84<br>90,853.07<br>**96,216.91**|2021<br>£<br>41,543.68<br>30,572.68|
|---|---|---|
|||10,971.00<br>79,882.07|
|||**90,853.07**|



12 



## **Receipts and Payments Account for the year ended 31st December 2022** 

|**RECEIPTS**<br>£<br>**Subscriptions**<br>Membership Fees<br>24,269.00<br>Less Paid<br>(30,186.00)<br>**Investment Income**<br>Interest<br>**Premises**<br>Hire of Scout Centre (See note 3)<br>**Grants and Donations**<br>Donations<br>1,597.46<br>Grants<br>-<br>Relief Fund<br>-<br>**Activities**<br>Beaver Events<br>487.00<br>Cub Events<br>6,515.70<br>Scout Events<br>4,674.00<br>Network Events<br>-<br>Other income<br>-<br>Training Courses<br>-<br>**Fundraising**<br>Christchurch Regatta<br>-<br>Sports Day<br>-<br>Other<br>-<br>**Other Income**<br>Bank Loyalty rewards<br>4.73<br>Loan repayment<br>10,000.00<br>Mini Bus Hire<br>770.00<br>Miscellaneous<br>-<br>Social events<br>-<br>**Sale of Badges & Scarves**<br>Badges<br>**Asset and investment sales, etc.**<br>Land Rover<br>**Total Receipts for year**|2022<br>£<br>(5,917.00)<br>134.66<br>8,400.00<br>1,597.46<br>11,676.70<br>-<br>10,774.73<br>2,649.62<br>11,378.00<br>**40,694.17**|2021<br>£<br>30,119.25<br>(26,715.75)|
|---|---|---|
|||3,403.50<br>102.61<br>12,861.82<br>-<br>16,335.21<br>5,000.00|
|||21,335.21<br>-<br>220.00<br>914.58<br>-<br>-<br>-|
|||1,134.58<br>-<br>-<br>-|
|||-<br>2.24<br>375.00<br>-<br>-|
|||377.24<br>2,328.72<br>-|
|||**41,543.68**|



13 



## **Receipts and Payments Account for the year ended 31st December 2022** 

|**PAYMENTS**<br>£<br>**Premises**<br>Rent<br>3,000.00<br>Electricity<br>3,072.00<br>Gas<br>227.93<br>Water and Sewerage<br>193.69<br>Rates<br>166.04<br>Lease<br>660.00<br>Maintenance<br>4,061.76<br>Cleaning<br>4,639.41<br>Waste Collection<br>492.70<br>**Activities**<br>Sports Day<br>-<br>Emlyn Trophy<br>-<br>Beaver Events<br>383.24<br>Cub Events<br>4,523.48<br>Scout Events<br>2,653.71<br>Network Events<br>-<br>7-a-side Football<br>-<br>Other expenses<br>35.34<br>Training Courses<br>-<br>**Grants and Donations**<br>Grants<br>-<br>Donations<br>-<br>Relief Fund<br>-<br>**Fundraising**<br>Christchurch Regatta<br>-<br>Sports Day<br>-<br>Other (See note 4)<br>86.71<br>**Administration Expenses**<br>Printing, Stationery, Postage etc.<br>99<br>Insurance<br>508.72<br>Bank and OSM fees<br>440.77<br>Telephone and CSC Broadband<br>295.26<br>Independent Examiner's Fee<br>-<br>**Other Expenses**<br>District AGM<br>57.49<br>AJ Ballam Memorial Fund<br>(See note 5)<br>230.00<br>Equipment<br>-<br>Gang Show 90<br>101.13<br>St. George's Day Parade<br>354.07<br>Loan to Groups<br>-<br>Minibus Expenses<br>2,351.11|2022<br>£<br>16,513.53<br>7,595.77<br>-<br>86.71<br>1,343.75|2021<br>£<br>3,750.00<br>4,043.00<br>241.22<br>416.26<br>47.10<br>-<br>2,423.80<br>4,302.42<br>466.70|
|---|---|---|
|||15,690.50<br>-<br>-<br>-<br>694.74<br>918.73<br>-<br>-<br>31.00<br>-|
|||1,644.47<br>-<br>3,000.00<br>5,000.00|
|||8,000.00<br>-<br>-<br>-|
|||-<br>13.99<br>495.36<br>286.52<br>23.00<br>-|
|||818.87<br>-<br>-<br>-<br>-<br>-<br>-<br>1,642.98|



14 



|Recruitment and Promotion<br>-<br>Social events<br>-<br>Miscellaneous<br>1,995.59<br>Presentations<br>-<br>Travel Expenses etc<br>-<br>**Purchase of Badges & Uniforms**<br>Badges<br>**Capital Expenditure**<br>-<br>**Total Payments for year**|5,089.39<br>4,701.18<br>-<br>**35,330.33**|-<br>-<br>829.90<br>184.45<br>-|
|---|---|---|
|||2,657.33|
|||1,761.51<br>-|
|||-|
|||**30,572.68**|



15 



## **Statement of Assets and Liabilities as at 31st December 2022** 

|**£**<br>**Monetary Assets**<br>Barclays Bank<br>General<br>15,691.74<br>Badges (See note 6)<br>-<br>Network (See note 7)<br>-<br>Lloyds Bank<br>Beavers<br>399.88<br>Cubs<br>3,314.08<br>Scouts<br>3,042.11<br>Scout Association<br>Cash in Hand<br>Beavers<br>-<br>Cubs<br>147.3<br>Scouts<br>-<br>(See note 2)<br>**Other Monetary Assets**<br>Loan to Burton Scouts<br>-<br>**Non - Monetary Assets**<br>Equipment<br>7,043.96<br>Mini bus<br>5,000.00<br>Landrover (See note 8)<br>-<br>Badges<br>912.32<br>Badge Debtors<br>767.11<br>**Liabilities - due within one year**<br>Badge Deposits|**2022**<br>**£**<br>**22,447.81**<br>73,621.80<br>147.3<br>**96,216.91**<br>**-**<br>**13,723.39**<br>**123.59**|**2021**<br>**£**<br>10,811.49<br>3,027.14<br>519.48<br>317.36<br>1,518.86<br>1,021.82|
|---|---|---|
|||**17,216.15**|
|||73,487.14<br>11.47<br>138.31<br>-|
|||149.78|
|||**90,853.07**|
|||10,000.00|
|||**10,000.00**|
|||7,043.96<br>5,000.00<br>10,000.00<br>875.53<br>48.57|
|||**22,968.06**|
|||**(287.59)**|



16 



## **Notes to the accounts:-** 

- 1 The Net surplus for 2022 of £5,363.84 is made up as follows:- 

|||£|
|---|---|---|
|General Funds||7,968.80|
|Building Fund||(2,604.96)|
|||**5,363.84**|



2 The balance in hand at 31st December 2022 is made up as follows:- 

||£|
|---|---|
|General Funds (See note 9)|83,069.49|
|Building Fund|5,407.59|
|Badge|925.86|
|Network|519.71|
|Foreign Trip Fund (See note 10)|-|
|Closed Group Fund|5,794.26|
|MDU Hire Fund|500.00|
|**96,216.91**||



- 3 The income from the hire of CSC is lower than expected due to the new pre-school having to close their business 

- 4 The Jamboree fundraising account was closed in July 2019 and the balance of £66.71 transferred to the Main account. This is a transfer of that money to the International account which is being used for Jamboree fundraising 

- 5 This payment now closes the AJ Ballam memorial fund 

- 6 The Badge account was closed on 1st June 2022, with the balance transferred to the Main account 

- 7 The Network account was closed on 27th May 2022, with the balance transferred to the Main account 

- 8 Due to difficulties obtaining insurance for the land rover and the expected high cost of repairs to get it back on the road, it was agreed that it should be sold. This was managed via Gumtree, with sealed bids being received and evaluated by a subset of the Exec committee 

- 9 The Band account was closed on 27th May 2022, with the balance transferred to the Main account, but Band finances are still reported separately 

- 10 In previous years there was an entry in the Main accounts for Foreign Trip Fund of £398.36. This has now been transferred to the International account. 

17 



## **BRAGGERS WOOD CAMPING AND ACTIVITY CENTRE** 

## **Receipts and Payments Account Summary for the year ended 31st December 2022** 

|2022<br>£<br>Total Receipts for the year<br>71,746.54<br>Total Payments for the year<br>57,471.60<br>Net Receipts (Payments) for the year<br>14,274.94<br>Cash and Bank Balances brought forward<br>24,659.43<br>Cash and Bank Balances carried forward<br>**38,934.37**<br>**Receipts and Payments Account for the year ended 31st December 2022**<br>2022<br>**RECEIPTS**<br>£<br>£<br>**Camp Fees**<br>57,894.35<br>**Investment Income**<br>Interest<br>0.30<br>**Activities**<br>Archery<br>1,870.00<br>Frisbee Golf<br>20.00<br>Rife range<br>1,795.00<br>Tomahawks<br>225.00<br>3,910.00<br>**Tuck Shop**<br>Receipts<br>-<br>3,069.75<br>**Other Income**<br>Deposits Received<br>2,450.00<br>Donations<br>-<br>Loyalty reward (Bank)<br>6.70<br>NFDC Grant<br>2,667.00<br>Miscellaneous<br>448.44<br>5,572.14<br>**Asset and equipment sales**<br>1,300.00<br>**Total Receipts for year**<br>**71,746.54**|2021<br>£<br>43,757.93<br>29,245.26|
|---|---|
||14,512.67<br>10,146.76|
||**24,659.43**|
||2021<br>£<br>20,255.50<br>0.37<br>3,022.50<br>1,800.00<br>-|
||4,822.50<br>505.00<br>500.00<br>-<br>5.35<br>17,669.21<br>-|
||18,174.56<br>-|
||**43,757.93**|



18 



## **Receipts and Payments Account for the year ended 31st December 2022** 

|**PAYMENTS**<br>£<br>**Premises**<br>Rent - Land & Additional Fields<br>3,250.00<br>Light & Heating<br>9,568.35<br>Cleansing Services & Toilet<br>Requisites<br>5,997.29<br>Water<br>819.25<br>Rates<br>573.44<br>Insurance<br>1,734.16<br>Repair & Maintenance<br>5,608.13<br>**Activities**<br>Equipment Repairs/Replacements<br>1,124.56<br>Instructor Training<br>800.00<br>**Tuck Shop**<br>Confectionery<br>2,479.04<br>Badges & Souvenirs<br>-<br>**Administration**<br>Telephone Box, Offce & Alarm<br>1,875.87<br>Postage & Stationery<br>0<br>**Other Expenses**<br>Camp Staff Expenses<br>529.43<br>Tractor Insurance<br>-<br>Deposit Refunds<br>2000.00<br>Bank Charges<br>190.8<br>General Equipment<br>2797.83<br>Staff uniform<br>579.32<br>Miscellaneous<br>50.00<br>**Sub Total**<br>**Capital Payments**(See note 1)<br>**Total Payments for year**|2022<br>£<br>27,550.62<br>1,924.56<br>2,479.04<br>1,875.87<br>6,147.38<br>39,977.47<br>17,494.13<br>**57,471.60**|2021<br>£<br>1,000.00<br>6,488.85<br>4,274.51<br>523.25<br>292.72<br>1,681.65<br>302.42|
|---|---|---|
|||14,563.40<br>800.63<br>455.00|
|||1,255.63<br>-<br>-|
|||-<br>1,604.36<br>15.49|
|||1,619.85<br>-<br>180.16<br>-<br>110.55<br>204.11<br>0.00<br>40.00|
|||534.82|
|||17,973.70<br>11,271.56|
|||**29,245.26**|



19 



## **Statement of Assets and Liabilities as at 31st December 2022** 

|||2022||2021||
|---|---|---|---|---|---|
||£|£||£||
|**Monetary Assets**||||||
|Bank Account|38,746.85|||24,472.21||
|Scout Association|151.8|||151.50||
|Petty Cash|35.72|||35.72||
|||**38,934.37**||**24,659.43**||
|**Non - Monetary Assets**||||||
|Tuck Shop Stock|1,200.00|||1,350.00||
|Buildings (See note 2)|658,295.00|||612,577.00||
|Equipment, Furniture, etc. (See note 3)|46,980.00|||46,702.00||
|||**706,475.00**||**660,629.00**||
|**Liabilities Due within one year**||||||
|Refundable Deposits||**1,050.00**||**1,300.00**||



## **Notes to the accounts:-** 

- 1 Capital payments were further building works on Manners Lodge (phase 2), Whistlers Lodge and George's Den (Leaders family annexe), plus a new rifle range and mower 

- 2 Assets for buildings are at insurance value and consist of Office Block, Stores, Garage, Manners Lodge, Whistlers Lodge, Beech Lodge, Staff Quarters and Toilet Block 

- 3 Assets for Equipment, Furniture etc are at insurance value and consist of Gas Cookers, Freezers, Fridges, Bunk Beds, Furniture, Office Equipment, Activity Equipment, Tractor Plant and Tools 

20 



## **CHRISTCHURCH DISTRICT EXPLORER SCOUT UNITS** 

**Receipts and Payments Account Summary for the year ended 31st December 2022** 

|2022<br>£<br>Total Receipts for the year<br>12,453.24<br>Total Payments for the year<br>11,167.94<br>Net Receipts for the year<br>1,285.30<br>Balance at Bank and Cash brought forward<br>10,060.78<br>Balance at Bank and Cash carried forward<br>**11,346.08**<br>**Receipts and Payments Account for the year ended 31st December 2022**<br>2022<br>**RECEIPTS**<br>£<br>£<br>**Membership Fees**<br>Braggers<br>-<br>Winterbrook<br>228.00<br>Kudu<br>1,260.00<br>Neptune<br>2,520.00<br>4,008.00<br>**Grants and Donations**<br>-<br>**Activities**<br>Camps<br>4,495.00<br>Activities<br>1,896.00<br>Night Hike<br>-<br>Winter Camp<br>-<br>Duke of Edinburgh Award<br>-<br>6,391.00<br>**Other Income**<br>Gift Aid<br>2,054.24<br>Miscellaneous<br>-<br>2,054.24<br>**Total Receipts for year**<br>**12,453.24**|2021<br>£<br>7,009.77<br>6,587.62|
|---|---|
||422.15<br>9,638.63|
||**10,060.78**|
||2021<br>£<br>-<br>-<br>252.00<br>2,226.00|
||2,478.00<br>1,000.00<br>2,120.00<br>852.50<br>-<br>-<br>-|
||2,972.50<br>559.27<br>-|
||559.27|
||**7,009.77**|



21 



## **Receipts and Payments Account for the year ended 31st December 2022** 

|**PAYMENTS**<br>£<br>**Membership Fees**<br>Braggers<br>138.00<br>Wintebrook<br>0.00<br>Kudu<br>1,035.00<br>Neptune<br>690.00<br>**Premises**<br>Ground rent<br>**Activities**<br>Camps<br>4,096.01<br>District<br>244.89<br>Duke of Edinburgh<br>429.70<br>Young Leaders<br>-<br>Braggers<br>-<br>Winterbrook<br>-<br>Kudu<br>951.35<br>Neptune<br>430.07<br>Night Hike<br>-<br>Winter Camp<br>-<br>**Administration Expenses**<br>Stationery<br>174.00<br>Admin charges<br>354.47<br>**Purchase of Badges, Neckers & Handbooks**<br>**Other Expenses**<br>Miscellaneous<br>62.02<br>**Purchase of capital equipment**<br>**Total Payments for year**|2022<br>£<br>1,863.00<br>900.00<br>6,152.02<br>528.47<br>8.57<br>62.02<br>1,653.86<br>**11,167.94**|2021<br>£<br>452.25<br>-<br>1,407.00<br>1,055.25|
|---|---|---|
|||2,914.50<br>-<br>1,890.29<br>569.42<br>457.53<br>-<br>-<br>-<br>180.23<br>131.84<br>-<br>-|
|||3,229.31<br>-<br>263.81|
|||3,229.31<br>45.00<br>135.00|
|||135.00<br>-|
|||**6,587.62**|



22 



## **Statement of Assets and Liabilities as at 31st December 2022** 

|2022<br>**Monetary Assets**<br>£<br>Bank account (See note 1)<br>11,217.38<br>Debit cards<br>Neptune<br>36.92<br>36.92<br>Cash in hand<br>Kudu<br>43.00<br>District<br>48.78<br>91.78<br>**11,346.08**<br>**Non - Monetary Assets**<br>Equipment<br>**2,218.95**<br>Notes to the accounts:-<br>1<br>The bank balance at 31st December 2022 is made up as follows:-<br>£<br>District<br>5,945.73<br>Duke of Edinburgh<br>155.83<br>Young Leaders<br>(57.62)<br>Braggers<br>0.00<br>Winterbrook<br>770.00<br>Kudu<br>2,206.39<br>Neptune<br>2,197.05<br>**11,217.38**|2021<br>£<br>9,969.00|
|---|---|
||-<br>43.00<br>48.78|
||91.78|
||**10,060.78**|
||**2,218.95**|



23 



## **CHRISTCHURCH DISTRICT INTERNATIONAL FUND** 

## **Receipts and Payments Summary for the year ended 31st December 2022** 

|**Receipts and Payments Summary for the year ended 31st December 2022**||
|---|---|
|2022<br>£<br>Total Receipts for the year<br>14,394.29<br>Total Payments for the year<br>50,745.92<br>Net Receipts (Payments) for the year<br>(36,351.63)<br>Balance at Bank brought forward<br>46,774.30<br>**Balance at Bank carried forward**<br>**10,422.67**<br>**Receipts and Payments Account for the year ended 31st December 2022**<br>2022<br>**RECEIPTS**<br>£<br>£<br>**Kandersteg**<br>Camp fees (See notes 3 and 4)<br>8,794.00<br>Precamp fees<br>-<br>Clothing, Scarves and badges<br>-<br>Donations<br>3,500.00<br>Sundries<br>-<br>12,294.00<br>**Jamboree**(See note 5)<br>Camp fees<br>15,975.00<br>Less camp fees paid to County<br>(18,175.00)<br>Donations<br>1,220.00<br>Fundraising<br>3,080.29<br>2,100.29<br>**Total Receipts for year**<br>**14,394.29**|2021<br>£<br>(9,840.00)<br>1,451.32|
||(11,291.32)<br>58,065.62|
||**46,774.30**|
||2021<br>£<br>(9,840.00)<br>-<br>-<br>-<br>-|
||(9,840.00)<br>-<br>-<br>-<br>-|
||-|
||**(9,840.00)**|



24 



## **Receipts and Payments Account for the year ended 31st December 2022** 

|**PAYMENTS**<br>£<br>**Kandersteg**<br>Camp fees<br>5,976.85<br>Precamp fees<br>975.27<br>Clothing, Scarves and badges<br>2,280.54<br>Donations<br>-<br>Food<br>11,041.82<br>Insurance<br>1,518.50<br>Transport<br>16,579.60<br>Trips<br>10,498.53<br>Sundries<br>1,080.33<br>Thankyous<br>-<br>Bank charges<br>63.00<br>Admin charges<br>165.45<br>**Jamboree**<br>Fundraising<br>566.03<br>**Total Payments for year**|2022<br>£<br>50,179.89<br>566.03<br>**50,745.92**|2021<br>£<br>-<br>1,238.44<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>212.88|
|---|---|---|
|||1,451.32<br>-|
|||-|
|||**1,451.32**|



## **Statement of Assets and Liabilities as at 31st December 2022** 

|**Statement of Assets and Liabilities as at 31st December 2022**|||
|---|---|---|
||2022|2021|
||£|£|
|Monetary Assets|||
|Bank Account (See note 2)|10,265.87|46,774.30|
|Cash|156.80|-|
||**10,422.67**|**46,774.30**|



Notes to the accounts: 

|1|The Net defcit for 2022 of £36,351.63 is made up as follows:-|The Net defcit for 2022 of £36,351.63 is made up as follows:-||
|---|---|---|---|
|||£||
||International Fund|(37,885.89)||
||Jamboree|1,534.26||
|||**(36,351.63)**||
|2|The balance in hand at 31st December 2022 is made up as follows:-|||
|||£||
||International Fund|8,731.61||
||Jamboree|1,534.26||
|||**10,265.87**||



25 



- 3 This camp was originally planned for Summer 2021, but due to travel restrictions this was moved to Summer 2022 

- 4 Due to the re-scheduling of the camp there were a number of withdrawals, with some fees refunded 

- 5 The International bank account is also used by the Jamboree Fundraising committee 

26 



## **CHRISTCHURCH DISTRICT SCOUT ACTIVE SUPPORT** 

## **Receipts and Payments Account Summary for the year ended 31st December 2022** 

|2022<br>£<br>Total Receipts for the year<br>1,148.25<br>Total Payments for the year<br>1,788.70<br>Net Receipts for the year<br>(640.45)<br>Balance at Bank brought forward<br>2,769.34<br>**Balance at Bank carried forward**<br>**2,128.89**<br>**Receipts and Payments Account for the year ended 31st December 2022**<br>2022<br>**RECEIPTS**<br>£<br>£<br>**Social Activities**<br>Tommy's night<br>39.05<br>Summer BBQ<br>-<br>Summer outing<br>172.00<br>Christmas Meal<br>-<br>County events<br>-<br>211.05<br>**Scouting Activities**<br>Equipment<br>-<br>Sundries<br>-<br>-<br>**Fundraising**<br>Quiz Night incl raffe<br>350.60<br>Christchurch Carnival<br>476.60<br>Other fundraising income<br>-<br>827.20<br>**Other Income**<br>Uniform Sales<br>-<br>Donations<br>110.00<br>Sundries<br>-<br>Members Subscriptions<br>-<br>110.00<br>**Total Receipts for year**<br>**1,148.25**|2021<br>£<br>999.30<br>648.87|
|---|---|
||350.43<br>2,418.91|
||**2,769.34**|
||2021<br>£<br>-<br>-<br>-<br>200.60<br>-|
||200.60<br>-<br>-<br>-<br>-<br>764.70<br>-|
||764.70<br>14.00<br>20.00<br>-<br>-|
||34.00|
||**999.30**|



27 



## **Receipts and Payments Account for the year ended 31st December 2022** 

|**PAYMENTS**<br>**Donations**<br>General<br>-<br>**Activities**<br>Tommy's Night<br>120.40<br>Summer BBQ<br>15.49<br>Summer outing<br>170.00<br>Christmas Meal<br>-<br>County events<br>-<br>**Scouting Activities**<br>Equipment<br>252.98<br>Sundries<br>155.50<br>**Fundraising**<br>Quiz night<br>75.13<br>Carnival<br>104.83<br>Other fundraising expenses<br>-<br>**Administration**<br>Postage and Stationery<br>43.60<br>Charges<br>19.27<br>**Other Expenses**<br>Presents and Tributes<br>30.00<br>Uniform<br>-<br>Sundries<br>801.50<br>Meeting refreshments<br>-<br>**Total Payments for year**<br>**Statement of Assets and Liabilities as at 31st December 2022**<br>**Monetary Assets**<br>Cash in hand<br>Bank Account<br>**Non - Monetary Assets**<br>Equipment<br>Scarves|2022<br>£<br>-<br>305.89<br>408.48<br>179.96<br>62.87<br>831.50<br>**1,788.70**<br>2022<br>£<br>58.05<br>2,070.84<br>**2,128.89**<br>1,700.00<br>98.00<br>**1,798.00**|2021<br>£<br>-|
|---|---|---|
|||-<br>-<br>58.89<br>-<br>219.56<br>-|
|||278.45<br>103.43<br>46.58|
|||150.01<br>-<br>83.23<br>-|
|||83.23<br>31.44<br>4.39|
|||35.83<br>74.35<br>27.00<br>-<br>-|
|||101.35|
|||**648.87**|
|||2021<br>£<br>52.94<br>2,716.40|
|||**2,769.34**|
|||1,500.00<br>98.00|
|||**1,598.00**|



28 



## **CHRISTCHURCH DISTRICT SCOUT AND GUIDE BAND** 

## **Receipts and Payments Account Summary for the year ended 31st December 2022** 

|2022<br>£<br>Total Receipts for the year<br>1,718.51<br>Total Payments for the year<br>1,267.19<br>Net Receipts for the year<br>451.32<br>Balance at Bank brought forward<br>7,796.60<br>**Balance at Bank carried forward**<br>**8,247.92**<br>**Receipts and Payments Account for the year ended 31st December 2022**<br>2022<br>**RECEIPTS**<br>£<br>£<br>Investment Income<br>Interest<br>5.12<br>Grants and Donations<br>Donations<br>537.82<br>Fundraising<br>Christchurch Regatta<br>1,075.40<br>Sports Day<br>-<br>Other fundraising<br>-<br>1,075.40<br>Other Income<br>Camp fees<br>100.00<br>Loyalty reward<br>0.17<br>Social events<br>-<br>Miscellaneous<br>-<br>100.17<br>**Total Receipts for year**<br>**1,718.51**|2021<br>£<br>186.83<br>487.57|
|---|---|
||(300.74)<br>8,097.34|
||**7,796.60**|
||2021<br>£<br>6.19<br>80.00<br>25.00<br>-<br>75.00|
||100.00<br>-<br>0.64<br>-<br>-|
||0.64|
||**186.83**|



29 



## **Receipts and Payments Account for the year ended 31st December 2022** 

|**PAYMENTS**<br>£<br>**Subscriptions**<br>Membership fees<br>**Fundraising**<br>Christchurch Carnival<br>66.00<br>Sports Day<br>-<br>Other fundraising<br>-<br>**Administration**<br>Insurance<br>**Equipment**<br>Instruments<br>208.62<br>Repairs<br>-<br>**Other Expenses**<br>Bank charges<br>64.15<br>Camp expenses<br>58.21<br>Christmas party<br>-<br>Social events<br>125.75<br>Travel costs<br>-<br>Uniform<br>388.66<br>Miscellaneous<br>113.30<br>**Total Payments for year**<br>**Statement of Assets and Liabilities as at 31st December 2022**<br>**Monetary Assets**<br>Bank account<br>Cash<br>Scout Association<br>**Non - Monetary Assets**(See note 1)<br>Instruments<br>Uniform and other equipment<br>Other Property incl Cups and Trophies etc|2022<br>£<br>-<br>66.00<br>208.00<br>123.61<br>750.07<br>**1,267.19**<br>2022<br>£<br>5,665.91<br>1.12<br>2,580.89<br>**8,247.92**<br>15,000.00<br>5,580.00<br>1,561.00<br>**22,141.00**|2021<br>£<br>-<br>-<br>-<br>-|
|---|---|---|
|||-<br>222.63<br>123.61<br>-|
|||123.61<br>81.34<br>-<br>-<br>-<br>-<br>-<br>59.99|
|||141.33|
|||**487.57**|
|||2021<br>£<br>5,216.83<br>4.00<br>2,575.77|
|||**7,796.60**|
|||18,990.00<br>5,007.00<br>1,401.00|
|||**25,398.00**|



## Notes to the accounts: 

- 1) Instruments, uniforms, etc. are based on insurance valuations. 

- 2) The Band account was closed on 27th May 2022, with the balance transferred to the Main account 

30 



## **CHRISTCHURCH DISTRICT SCOUT AND GUIDE GANG SHOW** 

## **Receipts and Payments Account Summary for the year ended 31st December 2022** 

|2022<br>£<br>Total Receipts for the year<br>3,079.07<br>Total Payments for the year<br>4,670.52<br>Net Receipt(Payments) for the year<br>(1,591.45)<br>Cash and Bank Balances brought forward<br>5,608.02<br>**Cash and Bank Balances carried forward**<br>**4,016.57**<br>**Receipts and Payments Account for the year ended 31st December 2022**<br>2022<br>**RECEIPTS**<br>£<br>**Grants and Donations**<br>Donations<br>587.82<br>**Activities**<br>Ticket Sales<br>-<br>Programme Sales<br>-<br>Programme Advertisements<br>-<br>FOH Raffe<br>-<br>-<br>**Fundraising**<br>Race Night<br>-<br>Gang Show in a weekend<br>71.90<br>In House Raffes<br>420.35<br>Bag Packing<br>-<br>492.25<br>**Other Income**<br>DVD Sales<br>-<br>Merchandise<br>299.00<br>Miscellaneous<br>-<br>GS90 Trip<br>1,695.00<br>Fish & Chip Supper<br>-<br>Jubilee Party<br>5.00<br>1,999.00<br>**Total Receipts for year**<br>**3,079.07**|2021<br>£<br>-<br>1,524.04|
|---|---|
||(1,524.04)<br>7,132.06|
||**5,608.02**|
||2021<br>£<br>-<br>-<br>-<br>-<br>-|
||-<br>-<br>-<br>-<br>-|
||-<br>-<br>-<br>-<br>-<br>-<br>-|
||-|
||**-**|



31 



## **Receipts and Payments Account for the year ended 31st December 2022** 

|**PAYMENTS**<br>£<br>**Premises**<br>Theatre Hire<br>-<br>Scenery storage<br>929.16<br>**Activities**<br>Insurance<br>435.10<br>Wardrobe<br>-<br>Scenery build<br>45.00<br>Small props<br>-<br>Make-up<br>-<br>Musical Accompaniment<br>310.00<br>Sound, Lights, Radio Mic's<br>-<br>Refreshments<br>24.00<br>Advertising<br>-<br>Programmes<br>-<br>**Fundraising**<br>Race Night<br>-<br>Gang Show in a weekend<br>148.66<br>In House Raffes<br>170.00<br>Bag Packing<br>-<br>**Other Expenses**<br>Fish and Chip Supper<br>-<br>Presentations<br>-<br>Scarves<br>-<br>Merchandise<br>234.20<br>Printing<br>105.00<br>GS90 Trip<br>2,205.00<br>Jubilee Party<br>-<br>Donations<br>-<br>Miscellaneous<br>64.40<br>DVD'S<br>-<br>**Total Payments for year**|2022<br>£<br>929.16<br>814.10<br>318.66<br>2,608.60<br>**4,670.52**|2021<br>£<br>-<br>888.94|
|---|---|---|
|||888.94<br>435.10<br>-<br>200.00<br>-<br>-<br>-<br>-<br>-<br>-<br>-|
|||635.10<br>-<br>-<br>-<br>-|
|||-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-<br>-|
|||-|
|||**1,524.04**|



32 



## **Statement of Assets and Liabilities as at 31st December 2022** 

||2022||2021||
|---|---|---|---|---|
||£||£||
|**Monetary Assets**|||||
|Bank Account|3,766.22||5,608.02||
|Cash|250.35||-||
||**4,016.57**||**5,608.02**||
|**Non - Monetary Assets**|||||
|Stock of Scarves|67.60||-||
|Stock of Scenery & Costumes (See note 1)|13,561.00||13,561.00||
||**13,628.60**||**13,561.00**||
|**Note to the accounts:-**|||||



1 The Scenery and Costumes are shown at insurance valuation 

33