2024-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2023 Period start date To 31/03/2024 Period end date Charity name: Whitehill Village Hall

Charity registration number: 267564

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The provision and maintenance of a Village Hall for use by local residents in Whitehill and Bordon without distinction of political, religious or ethnic grounds. Whitehill Village Hall is held in trust for use by the whole community for meetings, lectures, sports facilities and other forms of recreation. Its purpose is to improve the quality of life for all individuals and create a vibrant, inclusive local community centre.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	A full and varied open access community programme with opportunities for all is offered. A list of activities is held on the web site, together with links to more detailed information about each regular group.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees consider these activities to be consistent with Charity Commission guidance on providing for the public benefit. The objectives have been pursued during the activities of the charity during the year.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38

Contribution made by volunteers	Para 1.38	All Trustees work on a voluntary basis to administer the workings of the hall. The majority of the regular groups are also completely run by volunteers.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Since it was officially opened in 1988, Whitehill Village Hall has become a focal point in the town, bringing the community together in a range of activities. The focus is on providing activities for all age groups and cultures, especially the elderly who are socially isolated or vulnerable, in the local area. The trustees aim to develop and encourage the community to use the facilities available at the hall. They are ready to meet the demands made by the regeneration of Bordon and Whitehill and able to expand further to welcome new members of the community.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	It is the strategy of the Trustees to manage the revenue budget on a self- financing basis. This has been achieved during the past year with: • Grants from East Hampshire District towards wellbeing and exercise group. Councillors from EHDC and Hampshire County Council replace the roof and resurface an overflow Car Park •
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Whitehill Village Hall has a reserves policy which is reviewed annually, this identifies 6 months running costs and projects that require funds to be accumulated to undertake at a future date,
Amount of reserves held	Para 1.22	£15000
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The hall is in a good financial position, as is the building with no major repairs required.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The main source of funds is usually the hiring of the hall, café and activity rooms, together with the use of the well equipped kitchen. Grants to fund refurbishment of the building and grounds improvement have been obtained from EHDC and Hampshire County Council Councillors and S106 Contributions
Investment policy and objectives including any social investment policy adopted	Para 1.46	Contributions made by hall users are set to achieve this. The income from letting usually covers the operating/running costs during the year and allows the accumulation of funds for larger projects and improvements.
A description of the principal risks facing the charity	Para 1.46	Loss of income due to:- • Loss of regular bookings. • Finding new Trustees and Officials to replace those retiring each year.

Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Eight trustees were elected, to serve for one year, at the Annual General Meeting held in June. These trustees form the basis of the Management Committee of the Village Hall which has the power to co-opt up to4further members on an annual basis.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	To guide the Management Committee in exercising its duty of care to members, employees and users of the hall, the following policy statements have been adopted and reviewed annually - Health & Safety Policy - Safeguarding Policy for Children and Vulnerable Adults - Equal Opportunities Policy - Reserves Policy - CCT Policy - Customer Service Policy - Hiring Agreement
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name Whitehill Village Hall Other name the charity uses Whitehill Village Hall Committee Registered charity number 267564 Charity’s principal address Sutton Field, Whitehill, Bordon, Hants, GU35 9BW

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Alan Waterhouse	Chair
	Davina Hudson	Vice-Chair
	Peter Benson
	Phillip Atkinson	I T Support
	Beryl Parsons	Booking Clerk
	Andrew Kosinski	Treasurer
	Paul Burgess
	Carol Ann Dann

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Whitehill Town Council hold lease for land owned by EHDC

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WHITEHILL VILLAGE HALL

Suttonfield, Whitehill, Bordon, GU35 9BW

Alan Waterhouse, Chairman 16 Chandler Drive. Bordon GU35 9FH Mobile: [phone]

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To Whom it May Concern

The Auditor raised no issues with the account for the period 23/24

Regards

Alan Waterhouse Chair of Trustees

e-mail: [e-mail]

Registered Charity No: 267564

e-mail: [e-mail] Registered Charity No: 267564