## **Trustees’ Annual Report for the period**
**From 01/04/2020 Period start date To 31/03/2021 Period end date**
**Charity name: Whitehill Village Hall**
**Charity registration number: 267564**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17
The provision and maintenance of
purposes of the charity
a Village Hall for use by local
as set out in its
residents in Whitehill and Bordon
governing document
without distinction of political,
religious or ethnic grounds.
Whitehill Village Hall is held in
trust for use by the whole
community for meetings,
lectures, sports facilities and
other forms of recreation. Its
purpose is to improve the quality
of life for all individuals and
create a vibrant, inclusive local
community centre.
Summary of the main Para 1.17 and
1.19 A full and varied open access
activities in relation to
community programme with
those purposes for the
opportunities for all is offered.
public benefit, in
particular, the activities, A list of activities is held on the
projects or services web site, together with links to
identified in the more detailed information about
accounts. each regular group.
Statement confirming Para 1.18
The Trustees consider these
whether the trustees
activities to be consistent with
have had regard to the
Charity Commission guidance on
guidance issued by the
providing for the public benefit.
Charity Commission on
The objectives have been
public benefit
pursued during the activities of
the charity during the year.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making
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Policy on social Para 1.38
investment including
program related
investment
Para 1.38 All Trustees work on a voluntary
Contribution made by basis to administer the workings
volunteers of the hall.
The majority of the regular
groups are also completely run by
volunteers.
Other
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## **Achievements and Performance**
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SORP reference
Since it was officially opened in
1988, Whitehill Village Hall has
become a focal point in the town,
Summary of the main
Para 1.20 bringing the community together
achievements of the
in a range of activities.
charity, identifying the
difference the charity’s The focus is on providing
work has made to the activities for all age groups and
circumstances of its cultures, especially the elderly
beneficiaries and any who are socially isolated or
wider benefits to society vulnerable, in the local area.
as a whole.
The trustees aim to develop and
encourage the community to use
the facilities available at the hall.
They are ready to meet the
demands made by the
regeneration of Bordon and
Whitehill and able to expand
further to welcome new members
of the community.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against
objectives set Para 1.41
Performance of
fundraising activities
against objectives set Para 1.41
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Investment performance against objectives Para 1.41 Other
## **Financial Review**
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Review of the charity’s Para 1.21
It is the strategy of the Trustees
financial position at the
to manage the revenue budget on
end of the period
a self-financing basis. This has
been achieved during the past
year with:
capital expenditure grants
from East Hampshire District
Council S106 and Hampshire
County Council for a new
extension
government grant support
with restricted income has
covered basic running costs
Statement explaining Para 1.22
Whitehill Village Hall has historic
the policy for holding
reserves held in a NS&I Account,
reserves stating why
they are held
Amount of reserves held Para 1.22
£4,200
Reasons for holding zero Para 1.22
reserves
Details of fund Para 1.24
materially in deficit
Explanation of any Para 1.23
Government restrictions during
uncertainties about the
the Coronavirus pandemic caused
charity continuing as a
the hall to restrict hiring out,
going concern
especially parties.
The hall is in a good financial
position to operate again once
regulations allow.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The main source of funds is
The charity’s principal
usually the hiring of the hall, café
sources of funds
(including any Para 1.47 and activity rooms, together with
the use of the well equipped
fundraising)
kitchen.
Grants to fund refurbishment of
the building and grounds
improvement have been obtained
from EHDC Councillors and S106
funding, and Hampshire County
Council.
Grants have also been received to
cover the cost of Covid-19
restrictions.
Contributions made by hall users
Investment policy and
are set to achieve this. The
objectives including any
social investment policy Para 1.46 income from letting usually
covers the operating/running
adopted
costs during the year.
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Loss of income due to:-
A description of the Para 1.46 Covid-19 Government
principal risks facing the restrictions
charity Loss of regular bookings
following the pandemic, as
users regain confidence in
attending group activities in
the hall.
Finding new Trustees and
Officials to replace those
retiring each year.
Other
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## **Structure, Governance and Management**
Description of charity’s trusts: Type of governing Para 1.25 Trust Deed document (trust deed, royal charter) How is the charity Para 1.25 Trust constituted? (e.g unincorporated association, CIO) Trustee selection Para 1.25 Eight trustees are elected, to serve methods including details for one year, at the Annual General of any constitutional Meeting held in June. These trustees provisions e.g. election to form the basis of the Management post or name of any Committee of the Village Hall which person or body entitled to has the power to co-opt up to 3 appoint one or more further members on an annual basis. trustees
## **Additional information (optional)**
You may choose to include further statements where relevant about:
- To guide the Management Committee in exercising its duty
- Policies and procedures adopted for the Para 1.51 of care to members, employees and users of the hall, the
- induction and training of following policy statements have
- trustees been adopted: - Health & Safety Policy
- - Safeguarding Policy for Children and Vulnerable Adults
- - Equal Opportunities Policy
- - Reserves Policy
- - CCT Policy
- - Customer Service Policy
- - Hiring Agreement
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The charity’s
organisational structure
and any wider network Para 1.51
with which the charity
works
Relationship with any
related parties Para 1.51
Other
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## **Reference and Administrative details**
Charity name Whitehill Village Hall Other name the charity Whitehill Village Hall Committee uses Registered charity 267564 number Charity’s principal Sutton Field, address Whitehill, Bordon, Hants, GU35 9BW
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Alan Waterhouse Chair
2 Davina Hudson Vice-Chair
3 Peter Benson Treasurer
4 Kevin Halstead
5 Beryl Parsons Booking Clerk
6 Valerie Bywater Administrator
7 Andrew Kosinski IT Support
8 Paul Burgess
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
Whitehill Town
Council hold lease for
land owned by EHDC
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