KING’S STANLEY VILLAGE HALL
CHARITY NO. 267480
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31[ST] DECEMBER 2020
KING’S STANLEY VILLAGE HALL
INDEX TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31[ST] DECEMBER 2020
Page No.
| 1. | Trustee’s Annual Report |
|---|---|
| 2. | Independent Examiner’s Report |
| 3. | Statement of Financial Activities |
| 4. | Balance Sheet |
| 5. | Approval Statement |
| 6. | Notes to the accounts |
| 7. | General Fund Income and Expenditure |
| 8. | Bar Income and Expenditure |
KING’S STANLEY VILLAGE HALL
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The Charities Act 1993 requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity at the end of the financial year and of the incoming resources and application of resources in the year.
In preparing the financial statements the Trustees:
-
Select suitable accounting policies and apply them consistently;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the statement of accounts;
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Prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in operation.
The Trustees are responsible for keeping accounting records which are such as to disclose, with reasonable accuracy, the financial position of the Charity at any time, and to enable them as Trustees to ensure that the financial statements comply with the regulations under Section 42 (1) of the Charities Act 1993. The Trustees are also responsible for safeguarding the charity’s assets and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Mrs W McNamee – Chair
Mrs S Field – Treasurer
Date: 1[st] May 2021
KING’S STANLEY VILLAGE HALL
NOTE TO THE ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
1. ACCOUNTING POLICIES
(a) Basis of Accounts
- These accounts have been prepared under the historical cost convention as modified by the Statement of Recommended Practice (Revised 2000). “Accounting and Reporting by Charities” and the Charities Act 1993.
(b) Depreciation
Depreciation is calculated to write off the cost or valuation, less estimated residual value of tangible fixed assets over their estimated useful lives to the business. The annual depreciation rate and method are as follows: Furniture, fixtures and equipment – 20% on cost Property improvements – 2% on cost Property improvements – 10% on purchases from 2012 onwards
(c) Stock
Stock is valued at the lower of cost and net realisable value. Cost is determined on a first-in, first-out basis. Net realisable value is based on estimated selling price, less any further costs of realisation.
(d) Marling Close Trust
In 1989 Marling Close Trust granted the charity £20,000. The committee agreed to pay the Trust £348 per annum for 29 years being the cost of a recoupment order by the Charity Commission against the Trust to allow the grant to be made. In order to comply with the 2000 Charities SORP, the balance is shown as a creditor.
The charity pays rent of £10 per annum to the trust for the land on which the hall stands.
2. FIXED ASSETS
| Property Improvements |
General Furniture & Fittings |
Bar Furniture & Fittings |
Total | ||||
|---|---|---|---|---|---|---|---|
| £ | £ | £ | £ | ||||
| COST | |||||||
| At 1stJanuary 2020 | 55,040 | 21,918 | 3,979 | 80,937 | |||
| Additions | 28,590 | 0 | 0 | 28,590 | |||
| Disposals | 0 | 0 | 0 | 0 | |||
| At 31st December 2020 | 83,630 | 21,918 | 3,979 | 109,527 | |||
| DEPRECIATION | |||||||
| At 1stJanuary2020 | 40,656 | 21,230 | 3,979 | 65,865 | |||
| Disposals | 0 | 0 | 0 | 0 | |||
| Charge foryear | 6,097 | 410 | 0 | 6,507 | |||
| At 31st December 2020 | 46,753 | 21,640 | 3,979 | 72,372 | |||
| NET BOOK VALUE | |||||||
| At 31stDecember 2020 | 36,877 | 278 | 0 | 37,155 | |||
| At 31stDecember 2019 | 14,384 | 688 | 0 | 15,072 |
KING’S STANLEY VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020
3. HALL INCOME & EXPENDITURE
| 2020 | 2019 | |||
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Income | ||||
| Hire fees | 10,644 | 30,550 | ||
| Annexe | 8,180 | 9,492 | ||
| Deposit interest | 86 | 148 | ||
| Other income: Grants | 17,078 | 0 | ||
| Other income: Fundraisers/ Donations |
650 | 1,002 | ||
| Total Income | 36,638 | 41,192 | ||
| Charitable Expenditure | ||||
| Rent & water rates | 540 | 423 | ||
| Insurance | 1,260 | 1,377 | ||
| Payment to Marling Close Trust | 10 | 10 | ||
| Repairs, maintenance and security | 2,093 | 6,251 | ||
| Heat & Light | 3,604 | 6,623 | ||
| Telephone | 378 | 371 | ||
| Wages | 13,518 | 12,276 | ||
| Cleaning & Hygiene | 1,004 | 1,060 | ||
| Refuse disposal | 1,382 | 1,273 | ||
| Bar refunds | 173 | 2,037 | ||
| Annexe | 2,826 | 2,931 | ||
| Depreciation | 6,506 | 8,392 | ||
| 33,294 | 43,024 | |||
| Administration Expenses | ||||
| Audit, Legal, & Professional | 1,499 | 1,268 | ||
| Admin Wages | 1,414 | 1,711 | ||
| Administration | 0 | 10 | ||
| Sundry expenses | 182 | 358 | ||
| Advertisements/Websites | 153 | 302 | ||
| 3,248 | 3,649 | |||
| Total Expenditure | 36,542 | 46,673 | ||
| Profit/(Loss) for year | £96 | (£5,481) |
KING’S STANLEY VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31[ST] DECEMBER 2020 4. BAR INCOME AND EXPENDITURE ACCOUNT
| 2020 | 2019 | |||
|---|---|---|---|---|
| £ | £ | £ | £ | |
| Sales | 6,741 | 48,658 | ||
| Other income: Grants | 2,984 | |||
| 9,725 | ||||
| Cost of Sales | ||||
| Opening stock | 3,971 | 3,693 | ||
| Purchases | 2,846 | 22,935 | ||
| Wages | 4,121 | 5,773 | ||
| 10,938 | 32,401 | |||
| Closing stock | -500 | -3,971 | ||
| 10,438 | 28,430 | |||
| Gross Profit/(Loss) | 7.3% | (713) | 41.6% | 20,228 |
| Overhead Expenses | ||||
| Administration wages | 473 | 1,812 | ||
| Depreciation | 0 | 0 | ||
| Sundry expenses | 570 | 1,410 | ||
| 1,043 | 3,222 | |||
| Surplus for year | (£1,756) | £17,006 |
KING’S STANLEY VILLAGE HALL
ANNUAL REPORT FOR THE YEAR ENDED 31[ST] DECEMBER 2020
The Management Committee present their report for the year ended 31[st] December 2020.
The officers of the Management Committee during the year were:
Mr A Partridge (Chair) Mrs W McNamee (Chair) Mr B Parry (Vice-Chair) Mrs S Field (Treasurer) ex officio Mrs W Ives (Secretary) Mrs P Culver (Bookings Officer) ex officio
The Management Committee comprising three members are elected annually at the AGM, a number of representative members who are nominated by organisations within the Parish, up to three co-opted members all of whom are trustees and three ex officio members who were not trustees. The members of the committee who served in 2020 without office were K Earl, S Franklin, P Howell, L Jones, A Nelmes and R Snell.
The Charity is governed by the Trust Deed dated 1[st] March 1989, which is incorporated in a lease of that date granted by the Marling Close Trustees, and is registered with the Charity Commission, number 267480. The charity’s address is c/o Mrs S Field, Liddiatt House, Bath Road, Leonard Stanley, GL10 3LT.
Object, Organisation and Activities
The Charity is established to provide a village hall to enhance the community life of inhabitants of the parish of King’s Stanley, Gloucestershire. The village hall is available for hire by any individual or organisation and it is intended to generate sufficient income from hiring charges and the bar to meet all expenditure incurred in providing the hall.
Finance & Reserves
The Committee reports a net loss for the year of £1,661 with reserves now standing at £123,217 . The Bar Gross Profit Margin shows a large decrease from 41.6% to 7.3% for 2020. On 23 March 2020 the UK went into lockdown due to the Covid-19 pandemic. The Hall and Bar were forced to close. The Bar remained closed for the rest of the year and out of date stock had to be written off. The Hall was able to open sporadically but at drastically reduced levels of regular use and no one-off bookings. The reported loss was reduced due to the fact that the Hall received £10,000 in grants from Stroud District Council and £7078.27 in furlough monies from the government.
The attached Financial Statements show the current state of the finances, which the Committee consider to be sound. A total of £86,261 is held in Bank Deposit and Current accounts. The level of resources will allow the Committee to plan further projects to enhance and improve the facilities and are required to provide against major repair costs as the building ages. The Hall accounts report a profit of £96.
Risk Management
The Committee considers the major risks facing the charity are covered adequately by insurance.
For and on behalf of the Management Committee
Mrs S Field – Treasurer
Mrs W McNamee – Chair
Approved by the Committee on: 1[st] May 2021
Independent Examiner’s Report on the Accounts (Accruals Accounts)
| Report to the members of | King’s Stanley Village Hall |
|---|---|
| On accounts for the year ended | 31stDecember 2020 |
| Respective responsibilities of | The charity’s trustees are responsible for the preparation of the |
| trustees and examiner | accounts. The charity’s trustees consider than an audit is not |
| required for this year (under Section 43(2) of the Charities Act | |
| 1993 (the Act) and that an independent examination is needed. | |
| Basis of independent | An examination includes a review of the accounting records kept |
| examiner’s statement | by the charity and a comparison of the accounts presented with |
| those records. It also includes consideration of any unusual | |
| items or disclosures in the accounts and seeking explanations | |
| from the trustees concerning any such matters. The procedures | |
| undertaken do not provide all the evidence that would be | |
| required in an audit and consequently I do not express an audit | |
| opinion on the accounts. | |
| Independent Examiner’s | In connection with my examination, no matter has come to my |
| statement | attention: |
| • which gives me reasonable cause to believe that in any |
|
| material respect the requirements to keep proper account | |
| records have not been met. | |
| • to which in my opinion, attention should be drawn in |
|
| order to enable a proper understanding of the accounts | |
| to be reached. |
Signed: Date: Name: Address:
KING’S STANLEY VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] DECEMBER 2020
| 2020 | 2019 | ||
|---|---|---|---|
| £ | £ | ||
| INCOMING RESOURCES | |||
| Charitable activities: | |||
| Hall hire | 18,824 | 40,042 | |
| Bar sales | 6,741 | 48,658 | |
| Sundry income | 650 | 1,002 | |
| Investment income | 86 | 148 | |
| Grants | 20,062 | ||
| Total incoming resources available for charitable application |
46,363 | 89,850 | |
| RESOURCES EXPENDED IN FURTHERANCE OF THE CHARITY’S ACTIVITIES |
|||
| Premises | 33,294 | 43,024 | |
| Bar | 11,482 | 31,652 | |
| Administration | 3,248 | 3,649 | |
| Total | 48,024 | 78,325 | |
| NET INCOMING RESOURCES AND MOVEMENT FUNDS |
(1,661) | 11,525 | |
| Fund balances at 1stJanuary 2020 | 124,878 | 113,353 | |
| Fund balances at 31stDecember 2020 | £123,217 | £124,878 |
KING’S STANLEY VILLAGE HALL
BALANCE SHEET AS AT 31[ST] DECEMBER 2020
| 2020 | 2019 | ||
|---|---|---|---|
| £ | £ | ||
| FIXED ASSETS | 37,155 | 15,072 | |
| CURRENT ASSETS | |||
| Stock | 500 | 3,971 | |
| Cash at bank | 86,261 | 108,036 | |
| Cash in hand | 0 | 350 | |
| Prepayments & accrued income | 1,261 | 1,260 | |
| Total Assets | 125,177 | 128,689 | |
| CREDITORS: due within one year | |||
| Marling Close Trust | 0 | 0 | |
| Accruals | 1,960 | -3,811 | |
| 1,960 | -3,811 | ||
| NET CURRENT ASSETS | 123,217 | 124,878 | |
| CREDITORS: due within more than one year | |||
| Marling Close Trust | 0 | 0 | |
| TOTAL NET ASSETS | £123,217 | £124,878 | |
| REPRESENTED BY: | |||
| RESERVES | |||
| General fund at 1stJanuary 2020 | 124,878 | 113,353 | |
| Surplus (Deficit) for the year | (1,661) | 11,525 | |
| £123,217 | £124,878 |