## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 01 2021 **To** 31 12 2021 Section A Reference and administration details **Charity name** Salcombe & District Swimming Pool Association **Other names charity is known by Registered charity number (if any)** 267439 **Charity's principal address** Onslow Road Salcombe Devon **Postcode TQ8 8AG** ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Mr P Tobin Chairman
2 Mrs D Tobin
3 Mrs M Kemp
4
5
6
7
8
9
10
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** **TAR** October 2022 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) > [Constitution Document 6][th][ February 1974 ] How the charity is constituted - (eg. trust, association, company) > [Association ] Trustee selection methods (eg. appointed by, elected by) > [Appointed by existing Trustees ] ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. Charity is governed / managed by a small but dedicated committee of volunteers who oversee and organise all aspects of the day-to-day running etc. - Charity, as part of its lease agreement, works closely with the local Primary School to ensure that the pool is available for the School’s use (for swimming lessons for all classes – from the “reception class” right through to the final class prior to them moving on to Secondary School). This ties in with our “Objective” and promotes a safe swimming environment for all the children to learn in, and enjoy. - Charity is indebted to another local organisation (“The Panto People” / “Salcombe Players”) who organise and produce either a Christmas pantomime or show each year – the profits from which are generally donated to the Swimming Pool. It should be noted that quite a few of the Panto People / Players have, at one time or another, played significant parts in the fundraising and management of the pool both before its construction and during its life. ## **Section C Objectives and activities** TO PROVIDE AND CONSTRUCT A SWIMMING POOL FOR THE **Summary of the objects of the** BENEFIT OF THE INHABITANTS OF SALCOMBE (AND DISTRICT) **charity set out in its** WITH THE OBJECT OF IMPROVING THE CONDITIONS OF THE SAID **governing document** INHABITANTS Provision of a safe environment in which to learn to swim **Summary of the main** Provision of a safe environment in which to progress with swimming. **activities undertaken for the public benefit in relation to** Provision of a local amenity / meeting place (in connection with **these objects (include within** swimming) **this section the statutory declaration that trustees have** To enable individuals and companies to hire the amenity for swimming **had regard to the guidance** activities (e.g. Birthday parties, local scuba diving clubs etc) **issued by the Charity Commission on public benefit)** **TAR** October 2022 2 **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** As part of the on-going management strategy, the Committee endeavours to make improvements to the structure and facilities each year. Minor redecorating works were undertaken this year, to maintain the appearance of the pool and the buildings – the work undertaken this year was the painting of the foyer area. We were hoping to see a reduction in energy costs this year, due to new heat pumps – the weather was not in our favour though, resulting in the system having to work harder during the season. The Association has signed up for monthly water quality sampling by a certificated company in line with new standards. These samples are taken during the period the pool is open and demonstrate/confirm the high level of cleanliness of the pool water. The winter covers installed at the end of the 2019 summer season have continued to amaze us with the way they keep the pool water clean. This makes opening an easier, quicker and less costly experience. The Association was successful in 2019/2020 in securing funding from the Section 106 fund of South Hams District Council and a private Grant to enable works to start on providing a wider (wheelchair suitable) door to the poolside and the conversion of two existing toilets into one accessible/family toilet/changing area. The new facility became available for use in 2020 – but due to ingoing Covid 19 concerns, we did not allow the shower facility to be used. ## **COVID 19** - Official restrictions on opening were lifted for 2020, we decided however, to maintain our safe standards in line with Swim-England guidance: -  a booking system with reduced numbers in the pool,  restricted use of changing facilities to “toilets only” [prompting customers to arrive & leave in their swimwear – or change poolside] - Prohibited use of toys / floats in the pool (unless for safety purposes] An unforeseen impact of Covid was a shortage of qualified lifeguards. This resulted in a delay to our opening whilst we ran an NPLQ course. **TAR** October 2022 3 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** The Charity endeavours to keep an adequate reserve of funds available to finance any unforeseen problems that may occur. The Trustees are pleased to note that the Charity funds continue to improve, providing security for the future of the Pool ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: As mentioned in “Additional Governance issues”, the Charity is fortunate to be the beneficiary of the profits from the local Pantomime People. However, the Covid-19 impact has affected their ability to put on performances over the past two years. - the charity’s principal sources of funds (including any fundraising); The previous donations have kept the pool going over the past 40+ years and we hope they regain their popularity. - how expenditure has supported the key objectives of the charity; - Improvements to the pool and its management activities have gradually - of the charity; improved the financial situation and allowed funds to be released to - investment policy and finance further improvements. We hope to be able to resume our normal objectives including any operating practices in 2022. ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Peter Tobin **Position (eg Secretary, Chair, etc)**[Trustee and Chairman ] **Date** 17th October 2022 **TAR** October 2022 4 Salcombe & District Swimming Pool Association Year End Report 2021 Income and Expenditure **----- Start of picture text -----**
Receipts Bank Balance
2020 2021 2020 Current Account Reconciliation
SALES Current Account as at 31/12/2020 47,163.97
9,441.00 Entrance 17,753.10 Uncashed Outstanding Cheques Savings Account as at 31/12/2020 5,957.16
324.49 Sales 1,478.86 0.00 53,121.13
0.00 Membership 1,213.00 0.00
805.00 Hiring 0.00 0.00
0.00 Till discrepency profit 32.85
INCOME Cashed oustanding chq Bank Reconciliation
60.00 Covenants 69.00 0.00
1,824.07 Gifts / Donations 1,322.15 0.00 B/fwd
2.14 Interest 0.60 Current Account 47,163.97
0.00 Swimming from School 0.00 Current Account correction Savings Account 5,957.16
0.00 Fundraising 3.00 Declared @ 31/12/2020 53121.13 Cash in hand 0.00
0.00 Bingo 0.00 Less "uncashed cheques" 0.00 53,121.13
0.00 Panto 0.00 less "cashed cheque" 0.00
17,285.00 Grants 0.00 Corrected Balance 53121.13 Transfer From Savings Account 0.00
189.22 Electric from School 0.00 Transfer To Current Account 0.00
107.06 Other 1,749.86
4,225.59 Income from Solar 3,572.16
99.30 Sundries - General 260.00 Current Account 47,163.97
300.00 Sundries - Advertising 0.00 Income Savings Account 5,957.16
457.66 Money from Floats 535.00 Cash in Hand 0.00
35,120.53 Total 27,989.58 Total Receipts 27,989.58 53,121.13
add opening bank balance 53,121.13
81,110.71
Expenditure ADD bankings (income & banking) Ignores "Cash" 7,323.06
2020 2021 ADD bankings (Sales - sumup & cash) excl fees 20,391.16
790.78 Water 1,059.14 Expenditure ADD SumUp card fees [to offset fees in expend] 275.36
2,185.21 Electric 3,442.46 81,110.71
917.61 Gas 1,024.64 Total Expenditure 27,798.22 Cash in hand = 0.00
3,036.57 Insurance 3,091.04 Less outstanding cheques 0.00
785.41 Advert / Sundries 1,292.40 27,798.22 Less Expenditure (cheques & cash) 27,798.22
0.00 Lifeguard training 842.70
370.03 Waste Disposal 191.50 Add closing bank balance 53,312.49 53,312.49
1,037.93 Chemicals 1,613.89 81,110.71
365.83 Maintenance (renewables) 1,643.99 Balance per Bank Statement
91.00 Tools, fixtures & fittings 289.77
0.00 Major Projects 2,160.00 Includes Cash Payments of:- 0.00 Current Account as at 31/12/2021 47,354.73
0.00 Catering / Sweets 353.78 Savings Account as at 31/12/2021 5,957.76
555.61 Shop stock 913.41 53,312.49
0.00 Fundraising 0.00 Outstanding Cheques:
7,475.97 Wages inc NIC & Tax 8,589.14 0.00
430.00 Money to Floats 535.00 0.00
0.00 SumUp Card Fees 275.36 0.00 Less outstanding cheques: 0.00
0.00 Rates 480.00 0.00 available funds 53,312.49
18,041.95 Total 27,798.22
35,120.53 Receipts less expenditure 27,989.58
18,041.95 27,798.22
17,078.58 Surplus 191.36
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Page 1 of **CC16a** **Charity Name** **No (if any) 267439** **Salcombe & District Swimming Pool Association 267439 Receipts and payments accounts For the period** Period start date **To from** 01/01/2021 Period end date 31/12/2021 ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Entrance 17,753 - - 17,753 9,441
Sales (sweets, goods) 1,479 - - 1,479 324
Membership 1,213 - - 1,213 -
Hiring - - 805
Till discrepency profit 33 33 -
Covenants 69 - - 69 60
Gifts / Donations 1,322 - - 1,322 1,824
Bank Interest 1 - - 1 2
Fundraising 3 - - 3 -
Grants - - - - 17,285
Electric from School - - - - 189
Other 1,750 - - 1,750 107
Income from Solar Panels 3,572 - - 3,572 4,226
Sundries - general 260 - - 260 99
Sundries - advertising - - - 300
Money from "floats" 535 - - 535 458
Sub total [ 27,990 ] - - 27,990 35,120
A2 Asset and investment sales,
etc. - - - - -
Total receipts 27,990 - - 27,990 35,120
A3 Payments
Water 1,059 - - 1,059 791
Electric 3,442 - - 3,442 2,185
Gas 1,025 1,025 918
Insurance 3,091 - - 3,091 3,037
Advert / Sundries 1,292 - - 1,292 785
Lifeguard training 843 - - 843 -
Waste Disposal 192 - - 192 370
Chemicals 1,614 - - 1,614 1,038
Maintenance (renewables) 1,644 - - 1,644 366
Tools / fixture / fittings 290 - - 290 91
Major Projects 2,160 - - 2,160 -
Catering / sweets 354 - - 354 -
Shop Stock 913 - - 913 556
Fundraising - - - - -
Wages (including NIC & PAYE) 8,589 - - 8,589 7,476
Money to "floats" 535 - - 535 430
SumUp card fees 275 - - 275 -
Rates 480 - - 480 -
Sub total [ 27,798 ] - - 27,798 18,043
A4 Asset and investment
purchases, etc. - - - - -
Total payments 27,798 - - 27,798 18,043
**----- End of picture text -----**
|**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**192**
**-**
**53,121**
**53,313**|**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**192**|**17,077**| |---|---|---|---|---|---| |||||**-**
**53,121**|**-**
**36,043**| |||||**53,313**|**53,120**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
e or two trustees on
he trustees
**unds**
**monetary assets**
**ment assets**
**retained for the**
**wn use**
**ies**|( g
p
p y
account(s))
**Details**
Current Account
Savings Account
_Outstanding Cheques….._
**_Total cash funds_**
_Cash in Hand_
**Details**
**Details**
**Details**
**Details**
Outstanding cheques
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**47,355**
**-**
**5,958**
**-**
**-**
**-**
**-**
**53,313**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
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Current account
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Print Name
P. Tobin|**Endowment**
**funds**
**to nearest £**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
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**When due**
**(optional)**
Date of
approval
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