## **– TRUSTEES REPORT APR 23**
Let me begin as always by thanking my fellow Trustees for all their contributions during the past year. Our main concerns over this period have firstly been to try and resolve the issue regarding the safety matting in our playground. The contractor did not fulfil his contractual obligations and then having promised to fix the problems, changed his mind and promptly demanded payment offering us a 25% discount instead. This was rejected as we did not know what costs would be incurred rectifying the problems. I involved the Council from whom we had received the grant for this work and they have agreed to make good the repairs within the 25% discount offered, and indeed have been very helpful. The matter is now close to resolution.
Our second concern has been the cost of energy and its use in the Pavilion. It was agreed that the Dance School would have to pay more to cover their usage. This has been agreed. Unfortunately the Toddlers’ Group were not prepared to pay more and will cease using the Pavilion from 1 May. We felt that WERFA members’ rates could remain the same having recently increased them. As a result of energy costs we thought it wise to put on hold a number of projects; the improvements to the 10’ way and to the exterior of the Pavilion. Indeed it has been agreed that our main priority, should finances permit will now be improvements to the interior, including some energy saving measures.
Our third concern has been getting to grips with the new banking system and I am pleased to announce that the take-up of paying subs by standing order or bank transfer has been encouraging.
We have set about a number of safety checks to ensure we are compliant with various regulations eg. electrics, fire etc. There seems to be little appetite for reinstating WERFGO which has been postponed for at least another year. The wildlife area continues to thrive; we are hoping to see some more wild flowers this year and more trees have been planted; one in honour of Don Johnson, who has been a dedicated, long-serving member of WERFA, on the occasion of his 90[th] birthday – he
does not look a day over 70! I also want to thank Paula Dale, our long-standing Treasurer, who stood down at the end of this financial year, for her years of dedicated service.
We will be hearing from the Social Committee after this meeting but as always our thanks go to them for all the events that they organise. We are now also offering discounted prices for members attending social events – another benefit for being a member. It was also good to see Santa back last Christmas and I know it was appreciated by many families. We are looking forward to our BYO Picnic in the Park on Sunday 7 May.
Finally I remain committed to seeing WERFA thrive, increasing our membership, and keeping our community together, caring for each other and continuing to make the Woodlands Estate the great place it is to live.
## **INCOME**
## **WOODLANDS ESTATE RESIDENT FREEHOLDERS' ASSOCIATION Registered Charity Number 267423**
## **Profit and Loss**
## **Mar '21 - Feb '22**
|**Event Income**
**Fundraising & Subscriptions**
**Assoc. membership**
**Full membership**
**Newsletter advertisisng**
**WERFAGO**
**Fundraising & Subscriptions - Other**
**Total Fundraising & Subscriptions**
**Hall Income**
**Parent & Toddler Group**
**Private Hires**
**Social Club Usage**
**The Village School of Dance**
**Hall Income - Other**
**Total Hall Income**
**Other Income**
**Donations Received**
**Interest on Deposits**
**Other Income - Other**
**Total Other Income**
**Section Income**
**Bowls**
**Whist Club**
**Total Section Income**
**Total Income**|**£175.00**
**£2,190.00**
**Members**
**Hall Hire**
**Stay & Play**
**£770.27**
**Donations**
**£3,135.27**
**Adverts**
**Dance Co.**
**£460.00**
**Interest**
**£1,810.00**
**Members Online**
**£11.00**
**£4,316.00**
**£314.00**
**£6,911.00**
**£391.00**
**£1.42**
**£3,306.00**
**£3,698.42**
**£0.00**
**£0.00**
**£0.00**
**£13,744.69**|
|---|---|
**Sheet 1/3**
## **Mar '22 - Feb '23**
**£1,468.00 £2,598.00 £1,160.00 £10,013.00 £411.00 £7,885.00 £13.23 £1,567.00**
**£25,115.23**
**WOODLANDS ESTATE RESIDENT FREEHOLDERS' ASSOCIATION Registered Charity Number 267423**
## **EXPENSES**
## **Profit and Loss**
## **Mar '20 - Feb '21**
|**Fund Raising Expenses**
**Lottery Licence**
**Paper & printing (Newsletter)**
**WERFAGO Licence**
**WERFAGO Prizes**
**Total Fund Raising Expenses**
**Grounds Maintenance**
**Mower Petrol & Other**
**Tractor Mower Maintenance**
**Grounds Maintenance - Other**
**Total Grounds Maintenance**
**Hall Expenses**
**Cleaning Costs**
**Cleaning Materials**
**Electricity (Heating & Lighting)**
**General Maintenance & Security**
**Insurance**
**Performing Rights**
**Catering, Auditor**
**Water and Sewer**
**Total Hall Expenses**
**Other Expenses**
**Postage**
**Stationery**
**Other Expenses - Other**
**Total Other Expenses**
**Social Club**
**Sports Courts**
**Total Expenses**
**Proft for the Year**|**Cleaner**
**To s club**
**£30.00**
**Auditor**
**Insurance**
**£30.00**
**Hall expenses**
**SSE**
**PPL & PRS**
**Hall repairs**
**£61.26**
**Garden**
**£61.26**
**AGM**
**Xmas drinks**
**£280.00**
**Subs refund**
**Water**
**£959.96**
**£1,028.13**
**£2,118.50**
**£767.10**
**£70.00**
**£5,223.69**
**£225.00**
**£225.00**
**£92.50**
**£5,632.45**
**£32.36**
**Sheet 2/**|
|---|---|
**Sheet 2/3**
## **Mar '22 - Feb '23**
**£920.00 £803.25 £50.00 £2,025.55 £168.95 £4,648.92 £530.71 £468.38 £1,779.96 £13.15 £79.81 £38.00 £111.80 £11,638.48**
**£11,638.48 £13,476.75**
**WOODLANDS ESTATE RESIDENT FREEHOLDERS' ASSOCIATION Registered Charity Number 267423**
|**BALANCE**
**Balance brought forward**
**Income**
**Expenditure**
**Represented by:**
**Cash & Bank Deposits & Current Assets:**
**National Savings**
**Cash in hand**
**Bank a/c**
**Allocated as follows:**
**General funds**
**Sports courts**
**Buildings**|**As of 28/02/2022**
**£24,354.63**
**£13,744.69**
**£38,099.32**
**-£11,453.68**
**£26,654.64**
**£14,213.84**
**£1,003.14**
**£11,428.66**
**£26,645.64**
**£13,605.99**
**£3,039.65**
**£10,000.00**
**£26,645.64**|**As of 28/02/2023**
**£26,645.64**
**£25,097.23**
**£51,742.87**
**-£11,638.49**
**£40,104.38**
**£961.84 Unreconcil**
**£41,066.22**
**£14,227.07**
**£558.01**
**£26,281.14**
**£41,066.22**
**£28,026.57**
**£3,039.65**
**£10,000.00**
**£41,066.22**|
|---|---|---|
**Sheet 3/3**
led credit
I