## Annual Report ## and Unaudited Accounts For the Year Ended 31 March 2022 ## TRUSTEES’ ANNUAL REPORT ## for the period 1st April 2021 to 31st March 2022 ## Section A Reference and adminstration details **Charity Name:** 5th Littlehampton Sea Scout Group **Registered Charity Number:** 267357 **HQ Registration Number:** 1528 **Principle Address:** The Gordon Hall Lineside Way Littlehampton West Sussex BN17 7EN |**Trustees Name**|**Office Held**| |---|---| |Rachel Mary Kerwick|Chair| |Sophie-Marie Dymock|Committee Member| |Sarah Louise Mann|Committee Member| |Kim Allan|Secretary| |Kester David Riley|Group Scout Leader| |Amber Louise Ollerenshaw|Cub Scout Leader| |Laura Stoddart|Beaver Scout Leader| |Gary Robert Silverson|Scout Section Representative| |Stuart Charles Little|Committee Member| |_Trustees listed as of the 31st_|_March 2021._| ## **Advisors:** Thatcher Hobbs Langridge LLP, 303 Goring Road, Worthing, West Sussex BN12 4NX ## **Banking Details:** 5[th] Littlehampton Sea Scouts holds three bank accounts, Primary, Savings and a Camp Account with Lloyds. Section B Structure, governance and management The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Byelaws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees, they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee should consist of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s representation and usually meets once every half term. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: - The maintenance of Group property; - The raising of funds and the administration of Group finance; - The insurance of persons, property and equipment; - Group public occasions; - Assisting in the recruitment of leaders and other adult support; - Appointing any sub-committees that may be required; - Appointing Group Administrators and Advisors other than those who are elected. - Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: ## **Damage to the building, property and equipment.** The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. ## **Injury to leaders, helpers, supporters and members.** The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. ## **Reduced income from fundraising.** The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. ## **Reduction or loss of leaders.** The Group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a section or the group then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario the complete closure of the Group. ## **Reduction or loss of members.** The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a section or the group then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario the complete closure of the Group. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered. **Section C Objectives and activities** ## **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. ## **The Values of Scouting** As Scouts we are guided by these values: - Integrity - We act with integrity; we are honest, trustworthy and loyal. - Respect - We have self-respect and respect for others. - Care - We support others and take care of the world in which we live. - Belief - We explore our faiths, beliefs and attitudes. - Co-operation - We make a positive difference; we co-operate with others and make friends. ## **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. As a Sea Scout Group, our purpose is to deliver Scouting to young people aged 6 to 14 with an emphasis on water-based activities. By engaging with our young people, we design and deliver a programme of activities that will engage, entertain and stimulate. Taking full advantage of our location we ensure that water and outside activities dominate our programme where possible and practical. Principle activities include kayaking, canoeing, powerboating, paddle boarding, camping, hiking and first aid. All designed to deliver lifelong skills and progress our young people towards their Chief Scouts Awards and to maintaining an ongoing and lifelong interest in Scouting. ## **Section D Acheivements and performance** The past 12 months have continued to see the Group establish itself financially and functionally, we received over £20,000 worth of grants and donations. The impact of COVID had a significant impact on our overall income, ore regular hall hire income has now recovered. The group has had to write off £510 of subs due to hardship. As a Group we had to implement the planned increase in Subs to £11.00. Our service is still in full demand, both Scouts and Cubs are full and there is an ever-increasing demand for a second Cub Scout Pack for which preparations are in train. The ability of the Group to attract new members is a testament to the quality of the programme provided by the leadership team. The financial prospects of the Group continue to improve, and the Executive continues to make prudent financial provision for another "rainy day" situation. ## **Section E Financial Review** ## **Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £9,000. ## **Investment Policy** The Group does not have sufficient funds to invest in long term investments. The Group has therefore adopted a risk-averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. ## **Section F Other Operational Information** As the Group continues to grow there is an ongoing demand for additional equipment and financial resources. We will continue to balance the need for financial prudence with the demands of the sections to provide an active and engaging programme of Scouting. Where we identify surplus assets, these will be liquidated in order to facilitate the purchase of equipment that will be used on a more regular basis. **Section G Declaration** The trustees declare that they have approved the trustees’ report above. **Signed on behalf of the Trustees** Signature(s) Full Name(s) Position Rachel Kerwick Kester Riley Chairman GSL ## **Section H Contents Of The Accounts for the Year Ended 31 March 2022** 5th Llttlehimpton Sea Scouts Recelpts and Paymènts Account For the period Ended 31 March 2021 Group Funds Camp Funds Total 2022 Total 2021 Receipts Fees Other Income Subscriplion5 Fund Raisifbg Grants and Donatlons Hall Hire 100 i￿) 1.301 8.098 7,831 20.410 3A39 2.538 6,625 8,344 228 23.084 680 1.301 8,098 7,831 20.410 3.439 41.079 ii)o 41.179 41,499 Bank Interest Payments Beavers, Cubs and Stouts Fundraising Donations Capitation Insurance Repairs and Maintenante 662 6.665 2.677 3,339 6.665 450 5,266 4,125 3.761 1.916 4,125 3,761 1,916 1,640 6,072 62 816 3,565 1,330 2,550 1,188 5,015 62 781 Equipment Telephone Rent, Rates and Li¢en¢es Safely Inspeciions Postage Accountancy Hardship Wriie Offs IT Costs Bad8es, Scarves and Clothing Expenses Expenses Training 6.072 62 816 367 367 202 702 510 216 1,806 1,827 1.885 702 510 216 1.8( 1,827 1.885 501 620 1,391 336 33.034 2.677 35.711 23,257 Excess RecelptsllDefScltl Over Payments 8.048 12.5771 5,471 18.246 5th Lottlthampton Sea Stouts ststernent of Assets and Llabllbves For the Year Ended 31 March 2022 2022 2021 CURRENT ASSEts Cash in bank and In hand Actounts ReCe￿eable 37.662 345 38,IJ07 29,014 586 29.600 CURRENT LIABIUTIES A(counts Payable 2.948 12 NET A55ET5 35,059 29,588 FUNDS OF CHARfTY Group Fund Camp Fund 35,776 17171 27.728 1,860 35,059 29,588 Attountbng Convtntlon The accounts have been prepared on a receipts and payments basis In accordance wSth the CharrtSes Act 2011. ststernent of Assets •nd Li¥bilitie5 For the Y*ar Endèd 31 March 2022 Notes l. Cash in bank and in hand 2022 2011 Lloyd5 Bank Group Lloyds Bank Camp Lloyds Bank 8u5ine55 Siripe G8P Direct Debit GBP 28.201 4.510 4,93Z 19 24.0￿) 4,520 494 37,662 29,014 l Funds of the charlty Group Fund Camp Fund Balance at 01 April 2021 Excess ol expenditure over income Balance at 31 March 2022 27.728 8.048 35.776 12.5771 17171 Appy￿ed by Treasurer.. Group kout Leader= Date.. 27105/2022 ## **Section I** ## **Finanical Review** A breakdown of the group’s Profit and Loss as extracted from the accounts system. ## **Profit and Loss** 5th Littlehampton Sea Scouts For the year ended 31 March 2022 |||**Account**|**2022**
**2021**
**2020**| |---|---|---|---| |**Income**|||| ||**Camp Income**||| |||Camps Income - Beavers|0.00
0.00
15.00| |||Camps Income - Cubs|0.00
0.00
250.00| |||Camps Income - Scouts|100.30
2,538.38
2,547.20| ||**Total Camp Income**
**Fundraising**||**100.30**
**2,538.38**
**2,812.20**| |||Group- FundraisingArmed Forces Day|0.00
0.00
500.85| |||Group - Fundraising - Christmas Tree
Sales|6,493.00
6,156.20
1,011.00| |||Group- Fundraising- Fun DayIncome|0.00
0.00
454.80| |||Group- Fundraising- Income|0.00
227.70
96.60| |||Group - Fundraising - Pumpkin Patch
Sales|1,338.07
0.00
0.00| ||**Total Fundraising**
**Grants / Donations**||**7,831.07**
**6,383.90**
**2,063.25**| |||Group- Grants|10,667.00
20,347.50
4,107.00| |||Group - Donations|9,742.74
1,237.52
5,937.09| ||**Total Grants /**
**Donations**
**Hall Hire**||**20,409.74**
**21,585.02**
**10,044.09**| |||Group - Hall Hire|3,439.40
680.00
5,456.00| ||**Total Hall Hire**
**Other Income**||**3,439.40**
**680.00**
**5,456.00**| |||Group- ClothingSales|561.00
364.00
392.00| |||Group- Equipment Disposal|0.00
0.00
50.00| |||Group- Gift Aid|0.00
1,497.50
917.67| |||Group- Website Sales|74.00
105.00
0.00| |||Interest Income|3.07
3.62
3.50| |||Other Revenue|231.91
0.00
0.00| |||Sales|86.00
0.00
5.00| |||Group - Zettle Sales|433.67
0.00
0.00| ||**Total Other Income**
**Subscription Income**||**1,389.65**
**1,970.12**
**1,368.17**| |||Subs - Perseverance|1,291.00
1,492.00
1,440.00| |||Subs - Triumph|1,890.00
1,500.00
1,840.00| |||Subs - Cubs|2,511.00
3,062.00
2,545.00| |||Subs - Scouts|2,320.00
2,290.00
2,352.50| ||**Total Subscription**
**Income**||**8,012.00**
**8,344.00**
**8,177.50**| |**Total**
**Income**|||**41,182.16**
**41,501.42**
**29,921.21**| |||**Gross Profit**|**41,182.16**
**41,501.42**
**29,921.21**| **Expenses** ## **Accountancy Costs** |||Accountancy- Audit & Accountancyfees|132.00
132.00
132.00| |---|---|---|---| |||Accountancy- GoCardless|73.07
40.52
13.07| |||Accountancy- Stripe|218.69
68.70
0.00| |||Accountancy- Xero|270.00
259.20
72.60| |||Accountancy - Zettle
**Camps **|7.70
0.00
0.00| ||**Total Accountancy**
**Costs**
**Activity Costs**||**701.46**
**500.42**
**217.67**| |||Camps - Beavers|0.00
0.00
15.00| |||Camps - Cubs|2,751.50
0.00
365.87| |||Camps - Scouts|(66.00)
0.00
2,266.88| |||**Total Camps**
**Section Expenses**|**2,685.50**
**0.00**
**2,647.75**| |||Expenses - Perseverance|58.50
51.46
60.45| |||Expenses - Triumph|12.00
83.53
120.45| |||Expenses - Cubs|420.52
19.00
54.78| |||Expenses - Scouts|170.49
296.15
448.72| |||**Total Section Expenses**|**661.51**
**450.14**
**684.40**| ||**Total Activity Costs**
**General Group Costs**||**3,347.01**
**450.14**
**3,332.15**| |||Group- AGM|1,215.85
0.00
151.45| |||Group- Badges & Scarves|1,019.50
611.04
814.61| |||Group- Capitation|4,124.50
3,565.00
4,730.00| |||Group- ClothingExpenses|785.93
779.72
661.01| |||Group- Equipment|6,074.60
5,014.51
2,193.00| |||Group- General Expenses|611.19
336.39
451.46| |||Group- HardshipWrite Offs|510.00
620.00
0.00| |||Group- Insurance|0.00
83.03
1,471.00| |||Group- Leader Training|2,154.52
0.00
2,093.36| |||IT Software and Consumables|216.40
0.00
0.00| |||Postage, Freight & Courier|1.98
0.00
0.00| ||**Total General Group**
**Costs**
**Fundraising**||**16,714.47**
**11,009.69**
**12,565.89**| |||Group- Fundraising|0.00
288.93
133.50| |||Group- Fundraising- Christmas Trees|5,171.00
4,976.90
718.00| |||Group- Fundraising- Fun Day|0.00
0.00
273.74| |||Group - Fundraising - Pumpkin Patch
**Other Costs**|1,493.92
0.00
0.00| ||**Total Fundraising**
**Hall Expenses**||**6,664.92**
**5,265.83**
**1,125.24**| |||Hall - Insurance|1,821.61
939.78
1,051.60| |||Hall - Repairs & Maintenance|1,454.84
2,549.91
591.43| |||Hall - SafetyInspections|366.63
201.76
201.76| |||**Total Other Costs**
**Utility Bills**|**3,643.08**
**3,691.45**
**1,844.79**| |||Hall - Broadband|149.82
156.00
144.00| |||Hall - Electricity|610.94
425.80
685.36| |||Hall - Gas|603.25
500.52
833.35| |||Hall - Telephone|61.92
61.95
61.20| |||Hall - Water|276.18
105.35
213.40| |||**Total Utility Bills**
**Rents and Rates**|**1,702.11**
**1,249.62**
**1,937.31**| |||Hall - Rent|780.98
780.98
780.98| |||Hall - Rates|35.28
0.00
385.56| |||**Total Rents and Rates**|**816.26**
**780.98**
**1,166.54**| ||**Total Hall Expenses**
**Marine Costs**||**6,161.45**
**5,722.05**
**4,948.64**| |||Marine Equipment - Insurance|1,939.19
307.47
470.68| |||Marine Equipment - Maintenance|460.84
0.00
4,935.70| |||Marine Equipment - Requisition|0.00
0.00
1,103.14| ||**Total Marine Costs**||**2,400.03**
**307.47**
**6,509.52**| |**Total**
|||**35,989.34**
**23,255.60**
**28,699.11**| **Total Expenses** 5th Littlehampton Sea Scouts 2021- 2022 -O-A_ 51,35 YINI,S OI'ETrDI,E 7,667.00 TOTAL YENRLY MEMBERSHIP FEES 541. 4,124.50 ￿E[Al￿D BYGIIOLP 3,542.50 Subs ItKome MembersPip Fees Pah ITEM JS 3.1811￿? 730.0) £1. &Jbs. Cu65 15111¥J Covntry 876. bB. Scouts l320 HQ Z51B.50 £iothsi Group Income i O I￿¥£ARLy IkKOME ITEM 41.182.16 Camp Incom4 l(KJ.30 C(Ynp ccfflo SLtsinc¥•• £x Fund 7M31_07 f￿￿ts l DDnatiDns 20A09.74 HalH 3.439_40 oIL41 Other Income 1.389.65 bs Incom4 aOiLC £1 Group Expenses '[.: RL.. IYP.-F..-I=. 33,281.84 £3 701A6 A4armaEyndcccwlancv 661.51 Hol L%w750S- AC*￿lyc05l5 tr•rtyCoyts £2 r￿up Casts 16.71&47 Funthw5klq 6.64l92 n(knJlsV &DupCos15 £iso Hal Ewxs 6.161A5 £ic 141KJ.03 Th* toxt•f Seoutmw itstiww*% £45￿2 w chld l&xtbuthng c•ffwl. fr4)m th• #u&tription l*• Coll•Cl￿ th* group k•pt £￿53. m&ining th• gre*UP hadto r*5• £2S243.86to cov•r th• drf￿￿ Wrtho fvn&*sins wants donatiDlls w• would n•￿t0 coll•ct an adthtion•l £1￿2 pv I￿nIh pv chikl in subL ## Group Annual Review Chairman’s AGM report 2022 My report covers the period since our AGM last September. I am delighted to write this brief report on the activities during this period as your Chair. I want to begin by saying what a privilege it is to be the Chair of 5th Littlehampton Sea Scouts and witness first hand, as both your Chair and a parent, the enormous amount of effort, time and care that goes towards making this group so successful. I hope you agree that it is a fantastic group and we are very lucky in this community to have such committed individuals. Thankfully we have had more normalised year with a busy and varied programme of activities for all the Beavers, Cubs and Scouts. Being able to return to face to face activities has clearly had an positive impact on all involved. There have been hikes, many water-based activities, shooting, orienteering, team games, crate stacking, cooking, tent-pitching, leadership opportunities and many, many badges being awarded. Importantly, our group have been able to organise and attend camps again this year. The scouts enjoyed a week away in Suffolk with fantastic weather and a daily schedule of activities for our young people to enjoy. The cubs also spent a long weekend away in East Sussex, a first time away from home for some, where they also enjoyed a range of activities and first time life experiences. A massive thank you to the Leaders who spent an enormous amount of time planning organising these camps. I know that they were enjoyed by all who attended and I hope the camps next year – that are already in planning – are just as successful. I know that Kester as GSL and on behalf of the group will congratulate Rhianna on her huge achievement being selected for the Jamboree in Korea and I would also like to add my congratulations on behalf of the Executive Committee. You have made us all very proud and we wish you every success in your fundraising. We would encourage anyone who is interested in helping out or becoming a Leader, or occasional helper, to speak to myself or the GSL. I understand that our time becomes consumed by the routines of life, but if you can spare some time to support our young people it will help continue the success of our group. Your help could be supporting our fundraising activities or helping at a group meeting. Thank you in advance for any support you can offer. 5th Littlehampton have a bright future and this is thanks to the band of volunteers who are committed to the young people. My sincere thanks go to all the members of 5th Littlehampton Sea Scouts, who continue to work hard make this a vibrant, lively and welcoming Group that offers local young people the opportunity to learn valuable life skills. Also, my thanks go to the Maintenance Crew who have made some fantastic improvements to the hall using our donations of time and equipment to make the hall a facility to be proud of. My best wishes to you all for the year ahead. Rachel Kerwick, Group Chair ## Group Scout Leaders Report **The end of March 2022 sees us back to full Scouting with none of the restrictions that have caused significant disruption for the last two years.** I would like to start by extending massive congratulations to Rhianna Stoddart who has successfully secured a place at the South Korea Jamboree in 2023. Very few people from Scouting get this opportunity and Rhianna excelled in the selection process. We are all very proud and I hope you will all support her in the fundraising plans. Not only would I like to thank the leaders, but I would also like to extend my thanks to those in the executive committee as well, Rachel our Chair, our new treasurer Sarah and Kim our Secretary. We also have parents and leaders on the executive who help shape the group, fundraising, insurance and ensure everything is ran correctly. Together the members of the executive committee, are the trustees, legally responsible for the running of the Charity. Effectively we are ‘the directors of a company’ and this can be a full-time job. As a group, we must raise considerable amounts of additional income. The group had to subsidise each child by £18.82 a month this financial year, we do everything we can to keep your Subs low, and unfortunately had to increase Subs for this year. Only 46% of the Subs income last year was retained by the group, the rest is paid off to the District, County and HQ. It is likely that in the new financial year we will need to increase Subs further. In this year’s census we recorded 73 young persons, an increase from the year before of 59, but still less than our pre Covid figure of 86. To be able to increase our membership we require more leaders. We really do need YOU to help us out to make the experience better for YOUR child. Maybe you can run the website, or administer Office 365, or you could provide maintenance on the hall and equipment, help fundraise, or become a leader! Our Christmas Tree sale this year helped raise over £1,300, a small increase from the previous year, for the group and we plan to be doing it again, please look out for information on this and really help support the event. We will also be running another Pumpkin Patch in October, which last year was an outstanding success. **I am sure you are all fully aware that these volunteers give up their own free time and annual leave to give your children some amazing experiences.** Thank you for supporting our Group. Kester Riley Group Scout Leader, gsl@5lss.co.uk