ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31¥1 MARCH 2021 1st AMERSHAM COMMON (ST. GEORGE'S) SCOUT GROUP Cu ive Commi Group Scout Leader.. Victoria Golby Nominated Scout Leader.. Assistant Scout Leader: Cub Scout Leader: Assistant Cub Scout Leader.. Beaver Scout Leader: Stephen Cooper Stephen Woodrow Brian Aston Jules Hargreaves Victoria Golby Not a Trustee Not a Trustee Nominated Not a Trustee Nominated Group Chairman.. Group Treasurer.. Group Secretary.. Robert Gonnley Peter Golby Jennifer Marks Elected Elected Elected Banker•: Barclays Bank plc. 4 Sycamore Road. Arnersharn, Bucks, HP6 5DT Scout Assoclatlon Reglstratlon Numbar: 36458 Charlty Reglstratlon Number 267352 Charlty Contact Detalls: P Golby, 21 Loudhams Road. Amersham. 8ucks, HP7 9NY Page l of 8 The year ended March 2021 was thallenging for the 1" Amersham Common Scout group, with the COVID-19 pandemic signrficantly impacting activities and thé normal use of our facilities. Furthermore, the Scout section remained suspended throughout the year, following a temporary closure in Autumn 2019 as a result of insufficient support and assistance for the SGout section leader. Victoria Golby has taken over as Group Scout Leader and also contr'nues to lead the Beaver section logether wrth support from Charlotte Casle The weekly Thursday evening Beaver sessions have teen held on-line via wdeo whenever restrictions and infection rates prevénted face-to-face meetings. Sessions involved varied activities including an al-home camp, science experiments in the kitchen, exploring the outdoors in many different ways, and the 8eavers' 35th Anniversary. Despite néeding to meet on zoom a lol and keeping lo sma116r numbers when we could meet face-to-face, we have been able to work on several badges, focusing particulady on Navigator, Experiment, Communicator, most of the Challenge badges and some new At-Home Scout badges Beaver numbers decreased only slighlly during the year due to more limited aGtivitps being possib18,' but these have grown beyond pr6-pand8mic levels since the yearaend to approximatély 25 members. The Beaver leaders wish to thank Jane and Brian Moore for their help, enthusiasm and support during many drfferent Sessions, and all parents and Beavers for making the leadèrship expenence fun and rewarding. The Cubs continue to be18d by Brian Alston with support from Victoria Golby, Julia Hargreaves and Claire De Charmant. The Cub section declined significantly even before the pandemic due to a large number of older cub8 moving on. However, the Cub section continued to operate throughout the year through Brian's dedication and commitment despile minimal members The Cub section now meets on Tuesday evenings, although on-line video sessions were hek* jointly with the Beaver section on Thursdays whénever restrictions and infection rates prevented face- to-f8￿ meetings. Cub numbers have grown significantly since the year*nd to approximately 23 memb8rs. Brian would like lo thank 811 parents and carers who have helped with the pack this yèar and to thank the Cubs themselves for making the weekly sessions fun and enjoyable to runl Whilst the Scout seth'on remained closed throughout the year to March 2021.. it has subsequently re-opened in Summér 2021 under the leadership of Sléphen Cooper, Stephen Is being supported by Victoria Golby and Stephen Woodrow. Membèrship has already been built to over ten members and Stephen is looking fomard to developing the section further through a varied program of outdoor activities including joint activities with other local Groups. At the Group level, our biggest ongoing conc6m is the continued uneèrtainty surrounding the future of our Scout Hall facilities ￿lISt Sl George's Church's plans to estsblish houses at the back of their site have been put on hold,, discussions are ongoing as to how best to utilise the sile in the future. Our Exec Committeé continues to pro-8Ctively engage with the Church, bul progress and clarity is limited with plans still b8ing debated wilhin the Church. We may still need to explore alternative temporary or permanent accommodation oplions in the future,. depending upon the direction the Church takes. We have the full sympathy and support from the other Groups in the area and the District Executive, Furthemiore, we are determined to do our best to continue to provide the varied and excrting activits'8S that our Beavers, Cubs and Scouts enjoy. Finally, the Executive Committee wish to thank everybody, especially the parents who are volunteering their precious time and the Beavers, Cubs and Scouts themselvesl Page 2 of 8 Accounts The accounts for the year show an overall surplus of £34,021, being significantly higher than the prior year deficit of £(1,8591, predominantly driven by the benefit of receiving £33,0(Ki of government backed business support grants relating to COVID-19 Income from members was lowerthan Prior Year, mainly due to lower Membership as a result of the temporary closure of the Scout section in Autumn 2019, ￿dUCed Cub Section membership. and a general impact on membership nUmI￿rS from reduced activities as a resutt of the Covid-19 pandemic. Termly member subscription fee rates were also temporarily reduced at certain points during the current year due to reduwl aGtivilies. The reduction in Income was partially mitigated as subscriptons paid on to National, County and District of £1,166 relating lo the current financial year were not paid until Apnl 2021. In the pnor financial yèar, the amount of £1,989 was netted with subscnptions received. Gift Aid claims on member subscriptions and other fundraising receipts have not been submitted in the current or prior financial years., but have subsequently been claimed in early 2022 as claims can be made going back four years. Incom8 from hall lettings decreased in the current yèar du8 to the impact of COVID-19 on events organised by third parties,. but regular bookings at limes outside of lock4owns have mitigaled this impact. C8rtain government backed business grants relating lo COVID-19 have been made available to non*ssential hospitalrty and leisure organisations lincluding village and scout halls) by Buck4nghamshire Counsel based upon the rateable value of premises upon which business rates are paid. 1 st Amersham Common (St Georges) Scout Group has two such premises and has claimed grants where 8vailable wilhin the scheme rules. These funds will provide benefit lo members through scouting activities and will enable the Group to improve facilities available for both scouting and the local cnmmunty, Section Activity fees ere sometimes charged as a contribution towards the costs of certain activities where significant third-party costs are ineurréd,. but such activrties have been cUrtai￿d in the current financial year due to the impact of COVID-19. There has also been a signrficant delay in the submission of claims for activity Costs by section lèaders, partially due to the impact of COVID-19 on our manual banking facilities. Subsequent to the year end, in April 2021, expenses relating to section costs of approximately £1,750 were claimed, of which 4520 related to the current financial year activities (FY 20 - 21) and -£1,230 related to prior financlal year aGlivities {FY 19 - 20). Rent forthe Scout Hut Premises is £700 pér annum, but we have nol beèn invoiced for rent for periods subsequent to 30 November 2015. We may be invoiced for subsequent periods at some point, but this would need negotiation and timing is Un￿rtaIn. We recognise costs on cash basis within these accounts. As a result of the site redevelopment, we have not incurred any signrficant repair or maintenance expenditure during the CU￿nI Year, but as timing of redevelopment remains uncertain, essential repair and equipment expendrture has been budgeted for next year relating to krtchen equipment and the main access door. Sufficient reserves will still remain availab)e to cover any other essentsal maintenance and equipment expenditure as ne￿SSary. Other costs were in line wilh both Budget and Prior Year overall, apart from some payment timing differences. such as on business rates. At the end of the year, income reserves amounted to £49,429. The policy on reserves is to eamark fvnds to provide for future expenditures on repairs & maintenance, ￿UIpMent and special projects and an allowance for contingencies. The present levels of reseNes are Page3 of8 expected to decline over the next couple of years as we ￿place equipft￿nt and utiltze reserves for the benefit of rn￿berS. Member subs(7iptions and other Group inccHne is primanly used to fvnd the annual membership fees payable to the Scout Assockits'on. along wrth the cost of njnning and maintaining the Group's fa￿l￿'e$ and equiw)ent. Any remaining income gjrplus is used to subsidi56 section costs and activty eynditure. Seth"on bank accounts are holding a ￿MIlar proportion of unspent funds to last year end overall and these funds are eamark8J for future ath'vities. Th8 obi8CtiV88 of thè Group are to provKI8 scouting aCtivrt￿S for the young p8ople of the area in a safe, nurturing environment. The Group is a Trust estsblished under rulès whi¢h are common to all Groups Trustees are appointed in accordan￿ with the Policy, Organisation & Rules of The Scout Assouabon. The Accounts have been drawn up on th8 r8caipts ar￿ payments basis, vthich is consistent with the previous year. Approved by the Trustees on 28 January 2022 and signal on their behalf by.. Robert Gomiley Group ChalrThn Victorla Golby Group Scout Leader Jennrfer Marks Group Secretary Page 4 of 8 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of 1°, AMERSHAM COMMON (St. GEORGE'S) SCOUT GROUP On accounts for the year ended Chgrtty no (If any) 267352 31" March 2021 Set out on pages 7&nd8 I report to th¢ trustees on my examination of the accounts of the fibove charity ('*he Trust") for the year ended 31103 1202 K. Responslbllities and bflsls As the charity's trust¢es> you are responsible for thc prLI)aration of the of report accounts in accordance with the requirements of thc Charities Act 2011 ('the Act"). I report in respect of my examination of the Trust's accounts. carricd out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Con]mission under s¢ction 145(5)(b) of the Act. Independent oxaminorfs statement I have completed my examination. I confirni that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. thc accounting records were not kept in accordance with section 130 of the Charilies Act. or the account% did not accord with the accounting records. I have llo and havr com¢ across nrj other inattcrn in conn¢ction with the examination to which attention should be drawn in order to enabl¢ a proper understanding of the accounts to be reached. Slgned: Date: 28 January 2022 Name: Peter Gregory Relevant professional qualification(s) or body (if any): ACMA I CGNIA Address: Culverton Cottage, Stag Lane. Great Kingshill. HP15 6EF Page 5 of 8 Section B Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32, Independent examination of ¢harity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner Tvish¢s to di8cIo8e. Page 6 of 8 STATEMENTS OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2021 ActUBI 2021 Actual 2021 AGtual 2020 Actual 2020 Notss RECEIPT N8t SubscnW'L Ta¥ Refunds on Subscdptthi& Section A¢1￿￿Y R8ceipts l Letlings Gownmenl Giants Funthialsino Inlere$t & DI￿d￿n¢$ ReceN&J Donthions 1,424 2,017 315 33.¢fK¥ 490 100 Total Re￿Ip￿ Section Aclmty Expenditure Secthjn Cc619 fr￿n group Equpmenl Sundry Eyp•n$as 1.957 19 T+)tsl P•ym•nts on Memb8rn 2,181 Storage Hut Scout H¥1 Roni Ektricity 1nsvranc? Businesg Roles Flre In$p*llon & EquWm8nt Cleanlng & w￿19 Ganoial Ropaks & M•lnI￿an¢* Major Repair8 Continow Loan Rep*mwts 100 $26 327 1.299 183 Totsl Payment# On Fxlllll Totsl Paym•nts Not RecolpNP&ym•nt•l for th• Yoay Openlng Cash & B￿k for Y¢ai ¢K)￿ng Ca•h & for Ymr 3,21M £888 £ 34,021 £11.8591 17.267 BALANCE SHEETS AS AT 31•t MARCH 2021 Equlpmont. M4nlongnc• and 49,429 15.408 Tot•1 ¢lo•lng RooeTh 49,429 15,408 None TOTAL LIABILITIES Group Account 88aver St￿1 Acccunl Cub Scout Account Sec￿￿ Act￿nt 37,748 3.837 233 233 T¢)lal Cufr•nt Accounts Scwts Investment Servic• ISASTISI TOTAL ASSETS 39A2S 10.004 4472 9,938 These Accounts w¢r• approved by the Trn•ts•• and 8lgn•d on thelr b•half by.. P D H Golby - Group Treasurgr Seorelated note5 to IhefN*¢ial si&lemonLq Al L8ad6rs, Hdwsand ExwCwmittegPlahb¥8 g1ve1hwrb.rneTr￿1UntsI1ly ar￿ ale notpwd Page 7 of 8 RELATED NOTES TO THE FINANCIAL STATEM ORT E YEAR ENDED 31 CH 2021 A Sub$cripllons pad on lo Nat￿n81. Cwnty and District of £1.166 reL8ting lo the currenl finan¢ial yearware ncl pak1 until Aprfl 2021. In the prlor fin8nci81 yw. the omounl of £1.989 w8s nett￿ wNh subscfplbns Tecefftd. Th&£2.583 Yoy decrease in grc6s subscription5 Ifr