1st Haywards Heath Scout Group Annual Report and Accounts 202512026 202512026 Year start date 11412025 Year end date 311312026 From to Charity name 1st Haywards Heath Scout Group Reglstered charity number 267349 Charitys prin¢lpal address The Vic Forster Scout Centre Frankland5 Village Haywar(ts Heath RH16 3RS Names ofthe charlty trustee5 who manage the thorfty Date5 acted If forwhole year From 1219r2025 Tn￿ee Norne Office lalph•belir*lyl Mike PL*Eh Group Chaimian Will Tampion-Lacy lain Thomso Mike Searle Gr¢xJp lead Volunteer Group Treasurer Group Quartermaster Chrfis Searle Trustse From 221112026 Names athlressesof 3d¥lsors Tr of advlsor Name Address Scrutineer Teodora Markova 6 Guardhouse Way, London, NWI IFX Section B.. Struiture, governante and management Description of the Charl￿$ trustsT¥pe of governing docijment Type of EtJvemin8 docvment The GfOUP'5govemingdocuments are those of The Scout Assotsation. They consist of a Royal Charter. whith In turn gives ?￿hOrity to the Bye laws of the Assoclation Hnd The PoliLvt Ooanlstttion and Rule5 of The Scout Alk￿latiOn. Section 8 Stfucture, governance and management IcontinuÈdl Howthe tharlty 15 consthtstsd The Group is è trust established under it5 rules which are common to all Scouts. Trusteeselertiort methods TheTrusteÈs are appointed in accordance with the Policy, Or8anisatSon and Rules of The koutAssodation. A&￿tIl)nal80¥eMan(eISsu¢$ The Grotsp is rnanaged bythe Group Exeojtive Cornmittee. the rnern￿rs ofwhich atethe TharityTrustees' of the knutGr￿p which is an edycational tharity. A5 rharitytrustees they are responsiblefor c¢mplysngwith leDslation applitabk to charities. This indudes the registsation. keeplng PToperaccounts and making retum5to the Charity Cornmtssion as approprlate. The CoTnmittee consists of 3 Independent representatNe5.theChoir. Treasurerand SecrEtsrytOEetherwiththe GrrAJP Scvut LeadeT. Indfvidual Sertion leaders and parenys representation and rrteets re£ularty. Thr5 Group Exe(aJtive Committee ÈxiststosupportthE Group Scout LÈaderln meetlngthe Tesponsibifities ofthÈ appolntrnents and 15 responsible for.. The rnaiTrtenarKe of Group property-The faislngof fund5 and theadministfation of Groupfinance-The In5UTanEe of k*rsons, prop*Tr and equipment.. Group public occasion5-Assistlngln the recruttrrkent of ￿aderS and otheradult support.. Appointing any sub cornrnitteesthat may be Tequired; and Appolnfjng Group Adminsstr4iofs and Advisors othert￿r¢tho$e bvho are eleLted. Ri5kand Internal Contr The Group Executive Committee has identrfied the rna5or rtsksto which they believe the Group ￿ exposed. These risk5 have been re￿eWed and systems have been established to mitigate against them. The rnain areasof concem that have been identified are.. L Damageto the buildill& property and equlpment The Group would requestthe use of buil(fings. property and equipmentfrom neighbourinE orgar115ations such a5 other ScoutGroup5. The Group has sufflclent buildings insurance in placeto mitigate agalnst permaTrent1055. 2. Injury to leaders, helpeT5. SUPPOrters and merllbers. The Group through the cap1ta￿Onfee5 £ontrlbute5 to the Scout Assouation's rwtional accldent insurance pollcy. Additional Insurance has beentak*n outfor non4nernber helpers and supporters. Risk Assessments are undertaken before all actiwtie5. 3. Reduced income. The main Ir￿￿e stream5 arefrom Hut rental, Hall hire 3nd subsuiptions.The Group does hokj a ieserve to en51brÈthe contlnuity of activities slK)uld there be a Major reduction in income. The CornmTttee could raisethevolue of 5ub5triptlons to inirease the Income tothe Group on an ongoing ￿SiS. eithertemporarily orpernianently. 4. Reduction or loss of Leade￿. The Group is totally reliant VGlunteerstO Tun and adMini5terthe activitiesi)f the Group. 1fth￿e was a reduction Inthe nutnberof Leaders to an unactrptsble level in a particuiarsection orthe Group35 a wh¢)ie thers there wauld have to ￿ a contraction, consolldation orclosure of a secbon. The worst case scenoriowould be the complete cb5ureof Group. 5. Redyction or loss of fflember5.The Group providesactiwtie5forall young ￿0ple1roM Peo￿r5 through to Sc¢xrts. If there was reduction in membership in o partlcular Section orthe Group a5 wholethen there would haveto bea contractx>n. consolldation or closure of a secfjon. The worst tase sceoario would be the Complete d05ure of the Group. The objÈrtwes ofthe Group are as a unitof The Scout A550clatlon. The Alm ofThe ScoutA550tiatioTh sto PTomotethe developrnentof youn8 people in athiev¥Trs theirfull physical. intellectual, sotial and spiritual poteThtials. as indiwdu31s. as re5ponslblÈ titizen5 and as rnembers of theiF lttal natioTral and intemational ￿munItIeS. The method of achievingtheAim of TheA%50ciation Is by pwdir¥ enjoyable and attractwe scheme of proBres*ve tTrInI￿ based on the Scout Promise and Law and guided byadutt Jeader5hip. Publi¢benefft statemwt The Group Meetsthe Charity Cornmisslon 5 public benefrt crfteria under ￿)th the advancement of education and the adVan￿rnent i>f citizenship OT commurtitydeveloJ)ment heading Se¢iian D.. Achievements and perlormance Other Optian81 Information Svmmèry 9f the main achievements of chorityduringthe year The Group hH5delivered a Breat proEramme to young people this year, WTth highlights intludingthe WSIJ campwhere Scouts tried a Tde rangeof activitles and madefviends on an Intemational scale. As ouryoungpeople have developed. 50too have our adultvdunteer5 and young leaders. wrththe 8rowth of ourdillgent Sto￿$ Into growngteam Df Youn8 Leaders. the Group finds 3 of our ￿rd-warkIng youTrg peopte attending the Pofish World Jamboree 2027. Our Cubs have attended theiTfirst Summer catnp in a few years, hopefullysetbng pre51dentforthe development of ouryounger section5. Simllarw. GoBeavers we ouryounge5tthe Chan￿ to try extitingactfvitie5. On8oin8 rerruftment ha5 Off￿ed afew chancesforvolunteers. m05tof which have proved frultless. Our bu¢lding hès undergone signifitant improvernenL With the additiorb of heat purnpsto regulate intsmalternperature. Pest control have cleared the squirrels frorn the loft3nd Earage. We have relocated Our￿$ ca8e toa safe Iccation. and ale commentingthe COn5trLtctlon of nolse-damrknlng acotsstic boffles forthe Hèll. Section E.. Financial review Brief Statement of the charivs poliry on reserves Reserve5 Pojlty The Group's policy is to hoEd sufficient resouicesto coniinue the choritsble actNitiesof the Group foranextended period. should Income aTrJ fiJndraisinE a￿￿tIeS fall shorr. Furtherfinandal review detsi The Group adopted a rfsk overse strateByto the investment of its furO& All fund5 are held in ta5h usin8 ￿tY malnstream bank5 or buildin8 societies. section F.. Other opti¢n31 information PFansfu future period5 Idetail% of any slEnlffiont actiwt125 planned toathievethernl With Melissa's hard4arned departure. Beavers are In desperate neÈd of Yolunteer& Through cornprehensi¥eterm-plannin8, we endea￿LIrt0 reduce the burden of manègemenL rrtatching programmes behyeen section5 Wlth a focLS on top award5and core skills. developing a libraryforrisk assessments and session plans to be recycled acros5 a generational Totstion. implÈmentin8 a parent rota. and using experienced Scout section leaders dynamlcaltyto strengthen the Cubs and Bea¥eT5. Toeasetheworkload of ourTrusteeswe also hope to develop our th84tal system5to providefluent comms and projett mana8emenL accessto dLKurnent lilwarie5. btx)kin8 Systems and theref￿ managernent of tenants. ReduungwDrkload 15 no st¢bstltyteforretTUttmenL Roles tofu￿11 indude deputies alonKslde eoth Trusteeto provlde contlnuityand btKhrtcapacity. and leaders in all 5eLtiorts and in Beavers partioJlaTIy. Contlnued irnprovernentsto be perfomied onthe builditl¥5. funded by a growng hall hire system. Section G.. Declaration The trustees declare that they have approved the trustees. report above. Stgned on behalf of the charitrfs trustees 5iBnaturelsl Full NamÈlsl Mlke Pugh Position e.g. Se¢retary. Chalr etc Chaimian Date I%Aug-26 Scrutlneer's Report To The Trustees OfThe 1st Haywards Heath Scout Group I rem on the accounts of the 1st Haywards Heath 5coirtGroupfortheyear ended 31 March 2Q25. Resperbve responsibillties Df Trustees and Smitlneer As the chartytrustee5 of the 1st Haywards Heath Sc(xrtGr¢)up you are responsible forthe preparatK)n ofthe accounts in accordan with the requiiements of the ChaTitie5 Att 2011 ltthe A&1. Yw have decided that neitherthe audit norlndepelldent examination requirements of the Attappty. It is my ￿pOnSIbIlity withoLtt carryingout an audlt or indEpendent exarnFnatlon to scrutinF5e the actovnt5 and to reportto you. 8a51sof&TUtlneer'sStstoment In accordance wth the directions gwen the 1st Hwiaids Heath ScfyJtGroup's constrtution. I have scrutinised the rÈc(xd5 and the accountssetout on pase5 7t0 10 Strutineerfs ststement In my opinion the accounts are tn accordan￿with the records produced to me and complywith the conttitution, other than the matter5 dlxlosed below. Teodota Matkova Qvoliftorio ACfAIO8648441 AtldYe5S 6GUardho￿e Way. Lon(bn. NWI IFX 17-Aug-26 1st Haywards Heath Scout Group Receipts and Payments Account Year start date 11412025 Year end date 311312026 Fortheyearfrom Receipts and Payments 202512026 202412025 Re￿Ipts Donations. lèwies and slmllar receipts Membershlp subscriptions collected Less: Membership subscription5 passed to NatlonallCwntylDistrict Net membershlp subscriptions retalned Donation5ft>r 5coutin8 acttvities Giftthd RÈtailÈr shopplnE reward donations via Ea5yfundralslng Sub total 6033.17 4802.30 -2990 1812.30 3747.S9 6033.17 1946.65 47.78 8027.6 17.54 5577.43 Grants Scout Association 8rant Other gTants total IOOD Fundralsl 1805 240(M) 472.12 350 23668 Hut rentsl Fundraisingstall events Marqueelotherequip¥nent hire OtherfundTaising attiv5tles Subtotal 338.06 26615.18 24018.00 Investment re¢elpts Bank interest Other Sub total 308.si 482.40 790.91 451.47 451A7 Totsl re￿Ipts from above 35433.69 31046.90 AssetsA Investrnentsales etr Gross receipts total 3S433.69 311J46.90 202512026 Payments Headquartèr payments Property & equlpment inwr¥nce Electricity Maintenance and Improvements Water & wastewater drainage Other premises expenses Grovnd rent finduding legal fee51 SubTotal 202412025 2371.20 3027.85 30704.97 832.57 654.65 75.D) 37666.24 2402.08 5270.5 17912.48 958.84 Iso 26693.9 Other charltable payments- scoutlng octivlties Personal accident & medlcal expenses insu¥arKets nOr￿member helpers Carnpin& attivitles & other settion costs Uniforms & badge5 Equipment maintenance & consumables Equiprnerrt pur¢ha5es la55etsl Sub total 52.00 5002.03 744.80 27.60 52 6448.74 666.05 164.3 52TI.7 12608.79 337.97 6164.40 Other charitable payments Printing costs Dithl costs {We￿itel05ml Other payrnents Subtotal 35.18 150.(K> 202.92 388.10 196.65 715.98 912.63 Total headquarter & other charitable payments 44218.74 40215.32 Assets & investment purchases etc Gross payments total 44218.74 40215.32 Net of receiptsl(paymentsl -8785.05 -9168A2 Cash fun(ts last year end 28885.71 38054.13 Cash funds thi5 year 20100.66 28885.71 1st Haywards Heath Scout Group Statement of Assets and Liabilities Year start date Year end date 311312026 Fortheyearfrom 11412025 to statement of assets and liabilitie5 at the end of the year Cash funds Bank current account Bank savings account Petty cashlfloot5 Totsl Cash Funds 2913.3 17187.36 1006.86 2787&.85 20100.66 28885.71 Other monetsry assets Other m¢2netary a55ets Totsl Non monetsry assetsfor tha11￿$ own use Badge 5totk Buildings Ilnsured v3luel Computirtg equipment & piinter outing equipment Total 89.07 429991 1125 175.42 429991 ISLNJ 120fKI 443666.42 Shortterm Ilabllltles Accounts poyable Expenses account Other T￿87 Contlngent Il•bilitles andfutsJfÈobllgaiiL￿s None The abrNe receipts and paymentsacownt ahd ￿atern¢nt of assets and Ilabllitie5were approved by theT¥¥￿et$ C￿ 19 August 2026 and $]￿ed on theirbehalf by Chalmwn Treasurer 1st Haywards Heath Scout Group Notes To The Accounts For The Year Ending 31 March 2026 l. Baslsof A¢￿￿￿tIng Charities registered in Engi3nd and Wale5that are not companies are allowed under sertion 133 of the CharitiesArt 2011 to prepare recelpts and paymentsaccounts, provlded the charity's gross income (re￿IP*s) is notover £250,OOD. The Group has declded to prepare the financial statements on the more simplified basis of receipts and pa￿7nen￿ This consists of a surTrrrtary of cash movetnpnts, a 5tatementof assets and liabilitie5 togetherTrMth these accompanying note5. The examinatlon of the accounts is sublett to a review by a S(¥utineeras gr055 income Ireceiptsl of the Groupwas le55than £25,CM)O. 2. Natureand Purpose ofthe Fund Atl of the Groups fvnd5 are unrestricted lor gererall funds. These5 are fL*ndsthèt the Group May spend forany puTp05e in accordance with the constitution of the Group. There we¥e no endowment or restriLted fvnds re￿fved bythe Group. The unre5tritted fund5 were therefore a150the totsl fund5. 3. Trustee RemuneratlL The Trustees dld not receive any remuneration. 4. Related PattyTransacti¢)ns The Grovp has a dutyto disclose any M￿e¥la1 transaction5 between the Group and the Trustees. Th*$ would include payments recelved bythemselves. relètive5 oremployer5 for8oods and seN1￿$ provlded tothe ST¢XJP. None of the Trustee5 have had transathonswith the Group. S. UK Headquarter5 Membershlp FÈe51'Capltation'l The UK Headquarters rnembership fee is paid annually to the UK Headq4Jarters to contribute tothe costs ot supportinskoytlrtg UK- wlde. intluding insurancefor its membèrs. In addition. a fee is paid to boththe County and Dtstritt Scouts to contribute to the costs of supporting Scouting locally. A5 these membershipfee5are.paid on. i.e. colletted by the Group on behalf of the Distrirt, County and Heodquarters. they have been deducted from rnerTrbershlp subscriptions collerted and shown net in the Receipts details. This is in accordance with the principles estsblished byThe Scout Assoclatlon and ￿ because the fee5 paid out are In effect being held bythe Group as agents before beingpassed on. 6. Non-domestic IBusSnessl Rates The Scout Group benefits from 80% chèritsble bU51r￿SS rate relieffor the Scout premi5È5. A discretionary ratÈ relief applicatlon was made for the remaining 20%. Mid-sussex Di5tritt Council have granted a dlscretionary relief for the remaining 20% due, meanin8 there were no rates payable. 7. General None