1st Haywards Heath Scout Group Annual Report and Accounts 2023 / 2024 st Scouts Trustees. Annual Report 2023 12024 Y&irMart(latt 01 April 2023 yeèiendd*e 31 March 2024 Section A Referenceand administration detai15 Charity namÈ 1st Haywards He3rh Scoui Group Re8lstered charfty number 267349 tharws prlrKipal address The Vi£ Forster Scout Centre Franklands Ifiltage Haywèrd5 Heath RH16 3RS Names ofthe tharMytsvsree5 thed*rliV Oaie5 acied rf notfor whole ￿ar s￿ Grahèm eaver knjt Leader Beaver Parent Representative Cub scout Leader V￿artt Sarah Blackwell Cub Scout PareTrt Representatye Acting Group Chairrnan Vacani èn Dyke Robln Springer Group ScDUt Leader 1.07_23 Vacant Group Seuetary Nickysearle GroupTTe4su 107.23 Mike Searlè Group Quartem)aster Vacant Scout Leader kout ParÈnt R￿reS@￿￿ti￿É Vacant Names and addresses of athry51V5 Type of a4*4￿L Scrutineer Group NAfviser Name Jason Blackman Chris Sear Address 8N8 5NS RH16 3NH Section B structure, governance and rnana6ement De5￿p￿D￿ otthe ¢harrt*5 Iru5ts Typeof gcwerning d(Kuntert The Group's @ovemin8 dC￿rnents are those ofThe s£￿Jr AssttiitK)n. They￿n￿Stof3 Royal Charter, which in wrn gives authority to the Bye Laws of thÈ Assocl3tlon and The Pollry. OrEanlsaDon 3nd Rule5 of The Scout A550ciation. 2oflO Section How thechurityi5con5tilute The Group is a trust est3bl￿hed under rs njleswhich are commcffi toa11￿0￿ Trustee selertion method5 The Trustees arÈ apw>inted in accordan￿ with the Policy. £trpnisation and Ru￿sOFThe ScouENsscoaUThL Additionolgovernonctissue% The Grthjp Is managed by ihe Group Exec￿Ne Cornrnittee. the ￿￿rnber5 of which are the'£Tharity Trustees. of the Scout Group which is an educatK)nal charity. charity trustee5 they a￿ responsible tDrcomply7nB With ￿gislatK)n applicable to charities. This iNcludes the re8tstration. keepingproperacwunts and making ¥e•Jms to the char￿ Commi55K*n as appropri*e. The ComMitteecon￿Sts of31l￿ependent repre5entatNes. thethair.Treasureraryl 5euetary ro8ether the Group S(out Leader. indmdual Sectyon Leader5 and paret¢5 TeprEsertstr)n and ￿￿ets￿lI￿rty. This Group EXeCUt￿e Committee eKJststo supporrtheGroup Scout Leader in meetlnE the resr#yNbiir(les ol the 3ppointments and is responsible for.. .The maintenance ofGroLtp property- .The raislngof fundsand ihe administration of Gr0upfin34￿.' .The insuranie of persons. propertyaThJ eqltipment .Group publlc Occasio￿.. .Assisting in the ¥euuttrnentof leaders otheraduttwwt .Appointinganysub Comm￿Lee$ that may be required." aThJ Risk oTrJdlntemoiCorttrol The Group Executive Cornmtttee identtfied the maior risksto which tw believe the Group Èexposed. These risks have been reviewed and systems have bÈen established to mrtiKdte è8ainstthem. The main areas of concern that have been identffied are.. l. Darnage to the buildin& property al￿ e¥uipmenL In the eventof a tokl h)ss theGroup would request the use of buiSding5, property èThJ equipmentfr¢Jm Treighbouring OTganisations such as othe[Sco￿GrOUp5. The Gioup has sufficient buildirw Insuran￿ in KA3￿ to mwteardtnst pÈrnianent kx 2. Injury to leaders. helpers. supponers and mernbets. The Group throu8h the capitation fees contributes to the Scout A55wiatK>n'5 national a£odent insurance pdicy. Addibonal irsurnnce has been takeTh out for non-member helpers and supporters. Risk Assessments are undert3ken before all actmties. 3. RedU￿d irK¢)rne. Tnèin in£ome streamsare from Hutfentsi. Hall hireand >Jbsuipbon* TheGroup dces hold a re*rvÈto ensure the contiftuity of act￿￿e5 should there be a major reductson In income. The Committee could raise the value of Subscripti￿$t0 Increase the incorne to Group on an oriBoin8 bays. WI￿rternp0rarllV0r perrn3nentty. 4. Red¥ction or loss of Leader5. ThÈGroup isiotslty reliant uponsY¥lunteers to run and administer the ?rtNities of the Group. If there w35 a reductiw in the fiumber of Leadersto an unattÈptablÈ level in 3 partitularsethon orthÈ Group as a whole then there would have to be a contractK)rn Con￿li￿al]0n orth5we of a sectK>n. ThewotSt-C45e s￿nariO WOLsld be the cornplete closure of theGTtsUP. S. Redurknon or of members. The Group provide5 acbwtses for al peopk from Bea¥ers through to Scouts. there was a reduction in memberthip In a panicular Sett4on or the Grtyjp as whole then there would have to be Teduction in the amme of arti￿￿e$ bei offerd. 3oflO Settion C The objertNes of the Groupare asa unit of The Scout A55rKia￿o The Aim of The Scout A550ciation 15 to pioThotÈ the dE￿￿prnentof￿￿￿g peop￿ in achwngtheirfvll phy￿cal, ntellectual, social and spiritual potentials, as 1ndm￿￿15. as res￿nsIble citizens and as members ofthelr local *at￿n81 aTrJ international communiDe& >srtive couthThutiOJL tow. OuTVatT As Scouts, we're guided by these values.. Belief. We exploreour faith. bejiefr and attitudes. Thescout Mabod the values ofSLwting alld." elljoywbat theyaTe domgatsd have fijll leatnby th)i]J8 undertake ttew and cballenwgaaiviu 4oflO PtslJlicbenefAtstaternent The Graup meetsthe Charity Commi55ion's publrc benefitcrrreria undeT tharKement of education and the advancement of Citizenship orcommunity developmentheading5. Section D Other Optional Information is yeèrwe saw our long-standin8 (hairperson and GSIICub leadw. Dave and Jul* Corn￿k kave the group aftd elocate. Thi5 has left us shortof a chalrpe¥w, a P05ilfon ￿¥￿re￿ ternporary bythe District's c￿￿. ALBn Dyke. WÈ have een Sarah Blackwen take on the role of Cub Leaderand Robin Springertake on the TOIE of 65L (hJTStout section is run olle￿ve￿ by Charly Dix￿. EmiFy Buckman, Mant*l Meirinhos. 12ry and Plathan Searfe_ e redecorated our hui with the help of RobinSprrngerand his company. CoJl(nsAerospate. We have improved the look t the building by takingdo￿ the Tmndow barsanrf shvtters reptaangthem wtth roller blind& tsuts￿e are was pgraded and we know have a new fire area. We have narrted the hall 7he Kenny 8utJer Hair la lon8 Standing Cub eaderof the 1511 and had a plaque put up. We ¢￿tIrb￿e to imprryethe fati1th5. We aTe stiii slK•rt of a Secretsryand arent repsforeach section and wekome voluntee[& Section E Briefstotementof the ChorWs￿￿cvC￿rt$e Resevves PdKy The Group'5 policy isto hokl suffitientresour£es to Contir￿e the thaiitsble a￿l￿e50[th￿ Group for an extended period. should income and fundraisinEa¢tNttsesfall 5hotL Furtherfinon￿o1reVieWdetoIls The Group has adopted a rtsk avex* Straw tot￿ investmentof its fitnds. An are held in osh using on main5trÈam banks or buildSng s¢Kieties. Section F Plan5forfutuieperiods (deioils ofuny5igrtift0ntoctivthe5￿uD￿ettt0 o(*fft themj eère 00 irygtor uce ourenerey consumption an Costs grants to C¢Y4er the majority ofthis expenditure. We are also1￿king update ¢yJr tents. These ￿11 LE fundÈd by the oTrgoing tenancyofTreetOPS NuT5ery woF*inE week. Ir￿0 e are app We hope that as manvk(Nrt5 as possib￿ v4ill bea￿e to atte￿ WS25 in Ardir¥Jy 5oflO We are lookin8 forvolunteersto help the up keep of ow area Section G The trusteesdedère thai they ha¥* approved the tWStees' reF￿ atA)¥e. Swaturelsl F￿1 namelsl Pogtyon le.8. SetrÈtsry. Chaw) 6oflO 1st Haywards Heath Scout Group Receipts and Payments Account Year start date Year end date 31 March 2024 01 April 21)23 202>2024 Income Bank Interest Donation Events- Cubs Events- Scouts Fundraising Membership Fees Rent 361.97 401.10 706.99 2,269.21 28.03 4.330.(K) 22.920. Expense Activity Equipment Admin Badges Camping Equipment Events Events - Cubs Events - Scouts 31.97 3,430.24 698.61 82.34 918.00 3.123.32 2,750.48 Insurance Meeting5- Beavers Meetin85- Cubs Meetings- Scouts Membership Costs Utilities Venue Maintenance 136.91 175.40 8,126.04 7.633.31 Attount balances 1st Haywards Heath Scout Group 1st Haywards Heath Savings 7.656.75 30,427.38 Summary Current account brought fon¥ard Savings Account balance brought fopward Total income Total expenditure Net income Account balance carried forward 4,698.04 30,065.41 31.017.30 27.696.62 3,320.68 38,084.13 7oflO M.B. The categories of income and expenditure are those taken from Online Scout Manager. so are not the same as those used previously. The Bank statements are carried forward Scrutineer's Report to the Trustees of the 1st Haywards Heath Scout Group I rewrton the accounts ofthe 1st Hafftrds Heath ScoutGrtyJp for the yearended 31 March 2024. RespertiverEspon5ibiAibes of TnJstee5 andS(nJtineer As the char￿trustee$ of the 1st Haywards Heath scout GTOUP are responsible for the preparation of the accounts in accordance wlth the requirements of tl* (harit￿$ Act 2011 Ilhe ACVI. You have deoded that neither the audit Mr independent examination requirements of the ktappty- Itls my reswnsibility withixjt car[WE￿ouran auditcriThJepefiderrtevmiTration to suutiniie the accoLmtsand kn reFx%t toyo 8osis ofScwtineer'ssrorement In accord3n£e with the direttions 8fven in thÈ tst Hav￿￿￿5 HeathStoutGroup'Scor￿tUb"0n. I have gr￿In1￿ tt record5 and the accounts set OUE on page5 7 to Ilk 5trutineertstotement In my opinion the acc(MJntsarÈ i* accordance the records prod￿ed w meaThJ comptywith the C(￿$￿ta￿tiOn IIL QL Disclosure Ideletsilno mctters afc￿￿￿} Nar KJONIA 8oflO Q￿Irficatir 4oA Ill 90110 1st Haywards Heath Scout Group Notes to the Accounts - For the Year Ending 31 March 2022 l. BasisotAccountin8 Charities reBiStered in Eng￿fid and Walesthai are not cornpanles are alkmd undersethon 133 of theCharttiesAct 2011 to prepare re￿Ipts and payments account5. pro¥￿ed chartvs gross incorne Ireceiptsl 15 not oveT £250,rxx). The Group tha$dec￿ed to prepare the fin3K￿la1 stètsments on the m(*È sifflplified ba￿S of receipts and payments. Thls consists of a surnmary of tash movements. a statementof assetsand Ita￿[11￿S together with these accompanyin8 noies. The examination oftheacwjnts ￿$￿t¥￿tt0￿ iÈinvby3 S(JUts￿ra5the y(￿￿1￿0r￿e (re￿Ipts) of the Groupwas lessthan £25AYXI. 2. Nature and Pwpose ofthe Fu￿1 A¢1 of the Group5fvtKtS afe unrestiiaed lor8ener31l fvr¥J& Theseare ￿d$tI￿t the Group may spend forany purpose in accordano with the constitutionol the Group. There were no endowrnentoT reskncied funtsreces¥ed by theGmup.The unrestiicted fvThtswere therefore also the totsl fvnd& 3. Trustee Remuneratl(x) TheTrustees dld notreceive any rErnunÈratifMI. 4. Related Party Trartsactions The Group has a duty to disclose Brry matsrial transac11th￿ beiween thE Grtyjp and theTrus*es. This W￿ld include pèyments receNed by themsefves. rÈlatI¥eS￿ empknyers for8i¥Mlsand Serv￿ wo¥ided tothe Group. None oftheTTUStees have hèd transathons with the6[0￿. 5. UK Headquarters Membership Fees ('Caiytation The UK He3dquarte￿ rnetnbership fee ￿ paid annually to the UK Headquarters w (c￿trI￿￿te to the costs of 5UPPOrting Scouting UK-WTde, including insurance for its mernbers. In ￿￿rtIOn, a fee ￿ paid to iK)th the County and D15tritt Stouts to contribute to the costs of supportingk(Mrtin81(xalty. As these membership fee5 arÈ"paid on". s.e. colkcTrd by theGroup on behaff of the D15triffj County aThJ Heat*uarteTS, they have been deducted From mernber5hip sub5c¥iption5 collected and showTh Tret in the Receipts detai15. This IS 1 accordan￿ with the principles established byThe Scout A$￿atIon and Fs because the fees ￿ld out are in effect being held by the G¥oup as agents before bÈin8 passed on. 6. NtsrFd¢mesti¢ (Buslnessl Rates The koutGroup benÈfitsfrom 80% tharltable business rate relielfcythescout preml A discretionary tèie relief appItcat￿n was rnade forthp remaininE 211%. Mid-sussex Disthcl C(KJncil have gr3nted a discretionary relief forthe Temainiry8 20% due. meaning there were Th) rates payable. 7. General In lastyearfs xcounty a fS8weof£2923) was Ind￿led asa monetory as%eL ￿ingthe amount kKned forthe estsbli%hment of the Rtfie aLtb. Thisdub did r￿1 run during the pandemicarnl to en3ble its re-start/re- establishment thÈ S(outGrtyJp haswrlllen off ihe knaned 3munE. Ths fi8ure stherefore no lon8er included as moaetsry asseL The 5¢0Ut Gr￿p has re￿Ned moniesthi£ financialyear to the sum of £455. foreventsthat a¥e takin8 place and VAII bÈ paid for nextftna￿1al year_ As these accountsare prepared on a feceipt and paymeni Inon-accruall ba51S, these have been recorded as rotÈlPts in thisyeaesatthjnts. bl 8. Event refunds iQofiO