1st Haywards Heath Scout Group Annual Report and Accounts 2023 12024 Scouts Trustees. Annual Report 2023 12024 Yearendd*e 31 Mar¢h 2024 01 April 1023 Section A Referenceand administration details Charlty name Isi Haywards Heath Scout Group Re8lstered charlty number 267349 Charftys prkntipal adthess The Vic F015ter Scout Centre Frankla￿lS Willage Haywards He3th RH16 3RS Names of the charlty Trustees manogethe Lknity Oftke laW￿be￿al￿) tes arted 11 not for Sye Grdham Bea￿[ k(KJt Leader Beaver Pareni vacant Sar3h Blackwe Cub SccNJt Leader Cub Scout Parent Represet)tatfve Vacant an Dyke bng Group Chaiman Robin Springer GtDupScoul Leader Group Seuetary 1.07.23 Vaont Nic*y Searle GroupTrea5u￿r 107.23 Mike Sear Group Quartèmiastef Scout Leader Vacant Scout Parent Representstwe Vaca Names and adthesse5 ofadvbjrs Type ofathsor Scrutineer Group Adviser Jason Btsckman Chri5 SeaT BN8 SNS RH16 3NH Section B sirucEtsre, governBnie and management DesrJlptiOll of thethartrfstru5ts The Group'sgovemingdttumentsare tIK15e ofThescO￿AS$OC1ation.lheY (msi%t of a Royal Charter. which in tUTn 8ivesauthorityto the Bye Law5 of the Ass(Kiaion and The Policy, Organi5ation ènd Ru￿S ofThe Scout Associèiion. 2oflO Section B How thechority is a)nstitured The Group is a trust estsblished under tts rU￿s￿h￿h a￿ toynmon toa115couts. TFUSteeselertion methods TheTrustees ère appointed In accordav(t wtlh the Policy. OrKanbsaiion and Rules ofThe Scoul Assooati(m. Additionalgoverntsrtce The Group is managed bythe Group ExecutNe Committee. the members of which are the'tharity Trustees. of the Scout Group which 15 an Èducational charity. As tharity trustees they a￿ ￿￿K)nsible for cofflptwng with legislation applicabk to charitie& This includesthe re8Strthn. keeplng pri)peracts)unts and maknn8 rÈtums to ihe Charitycofflmission as appropriate. The Cotntnittee ¢￿￿StS of 3 Independentrepresenlatives. theChair.Trea5urer andSecretarytO8ÈthÈrwith the (koup Scout Leader, indNidualSection ieadefs èTrJ porenys representrDon and meets re8utsrty. This Gro¥p Execubve Comrnittee ex￿ tosUpportthe6ro￿pscIyJt Leader in meetinsthe res[￿s￿bilItIeS olthe appointments and is responsible for. .The tnaintenarKe of Group propprty.. .The rai5in8 of fvnds and the aoministratksn of Group finatxe.. .The insurance of person5. property and È4uipmenL .Group public Occa9￿$.. .A551Stin8 in the recTUitmentof ￿aderS and other adu￿sUppXrt .Appointingènysub commtitees th3t rnay be required." arKI Rpsk ond IFJternolControl The Group ExecutNe Committee has Klentified the major risks towhth they befieve the Group is exposed. These risks have been reviewed and 5VStÈms have been estabThshed to mWte winstthem. The Main areas ofconcem that have been idenfmed are: l. Damage to the buildin& property and equipment. In ts* eventof a totrl l¢)5s the Group would request the Lt5e of building5. prop*tr and equipment from nei8hty)urin8or8aE)isations SLth as other Scout Groups. The Group ha5 5ufficiÈffl buildings insurartr in pla￿ to mitigate 3881n￿ pernanent k)s 2. Injury to leaders. helpers. supprytets and mernbe15. ThÈ Grtwp through the capitation lees t(mtributes to the Sco AssociatK>n's national acadent in5uFar*È pcliry. Addibonal insuraKe has taken for rnn-membei helper5 and supporter5. Risk Assessments are wdertaken before all acbvitse 3. Redwed income. The main incoffe strÈams are from rÈntal. Hall h￿e and subscription&The Grtyjpdoes hold reserve to ensu￿ the continuity of atttyitses should there be a major Teduttion io inc¢)rne. The Committee COU￿ raise the value of subscriptiaiisto irKrease the incorne to thÈ Group on an ongoing ba&s. eithertemporarily or pertnanentlv. 4. Reduction or loss of Leaders. The Group is totèlty reliant uponvolunteers to run and administer the artnithes of the Group. If therè was a redu¢bon in the numbÈr of Leadersto an unac£eptsble level in a particular Section orthe Group #s a whole thenthere woukl have tobe a coniFaCbon. consc4idation wdoswe of a section. The worst-Ca5e scenario would be ￿ complete c105ure of the Group. 5. Reduttion or10ss of Mem￿￿￿ The Gmup prtyidÈs atbvitses for all Y￿f¥ peorAe from Be0ver5thrL￿8h to Scouts. ff there was a reduction in membefship in a panicular Section or the Group a5 whde then there would have to be a 'on in the ammÈ of activities bein 3oflO Section C The objettives of the6roup are as a unit ofThe SCo￿A55￿13t• The Alm of The Scout Assocratiw isto promote the deveh)pment of v(wn8 Feople In achiwrg th* full physical, intelkctual, 5(Kial and Spiritual poten1k1￿. as indNiduais. as re8￿n5•ble Itbiensènd 45 membetsof their IcKal national and irtematronal commLmities. p)siliYe eontribution to $(KJety. Our Values Care. We suptKxt otheTh and tske£ate ofthe w(pthl m w]￿￿We Jiv¢. Belief.. We exp&)r¢our fath.belieE and attitudes. The knutMatrLcxI the values of Scouti118 alld." ejjiry wlLatthey atedoin8aod have fun tearn by domg take resrrf)DsJThJlityaud make choKts 4oflO PublicbenefitStO￿￿ The Group meets tr￿ Charitycommission'spublic benefftitirerrd under LK)th the advartementof eduotitin the advarKement of CIti￿nShip orcommunity development hÈading Section D Other Optional Infom)at**n his year we sawourk)nwndin8 chai￿r50n and GSL/Cub leader. Dave afKlJulie ComKk ￿ave the group an elocate. This has left u5 5horr of a chairperson. a p05ition covered temporarybythe DistrKV5 Chair. Alan Oyke. We have eft Sarah Blackwell take on the role of Cub Leader and Robin Spn￿rtske on the role of GSI. OJJ¥S(x)utsertion is run ollectNely bychady Dixon, Emity Buckman. Manl￿1 MeirfnlM)S. layand Nathan Seorfe. e redecorated our hut wTth the he* of Robin Spfin8er èrvl hsccmpany. Collins Ae¥ospace_ We have improved the l(x)* tthe building by taking down the wndow bats and shuEters. repfacin8them with rOl￿r blinds. The Outyde are wa5 PEraded and knrm have a new fi￿ area. We have 1￿metI the hall The Kenny Butlei Hall. la lo￿ Stsnding Cub eadef of the i* and had a pla4ue putup. We coniinue to ¢mprovÈ the faaliti& We aresull shortof a Secretsry and 3rent repsforeach 5ecbm and wekofflevolunteer& Section E Brief stutefflentof rhe chtsrityspoINcym reseThts Resewve5 Poliry The Group's policy 15 to hdd re5011rces 10 coiitinue the charitsble acDwbes of theGroup foran extended period, should i￿O￿e ènd fundrawng attivtbes ts115horL FurtherfAnonoolrev*wLkni15 The Gioup hasadopted a aNErse sirateBY tothe irwestrnent of its fund& AFI ffiJThds are hekt in cash ￿￿8 ¢)nly malnstream banks or building 51Kietie& Section F Plonsforfuture periDd51detJits of onysignifi£onr octivitiesplortnedra ocheve theml eare Ing to re uce enerEY consumption aTr up atl at ono e are app wng grants to c¢)ver the mèjority of this em￿nditure. We are also looki￿ up updaie ow tents. These will ￿ furyded by the ongoin8 ten8ncyofTreetops Nursery duri￿ the wothng week We hope that as manySc(NJt5 aspossible will ￿al￿el0att*nd WS25 in ￿dIr¥ 5oflO We ale lookir¥ ftyvohjnteeys to help th the up k&p ofthJr(KJrside a￿5. section G The trustees declare th*they appro￿0 the try5tees' rewt Full nar￿$) Pti5it￿n le4. Setretsry. Chaw) 6oflO 1st Haywards Heath Scout Group Receipts and Payments Account Yearsrartdate Yearend date 31 Ma￿h 2024 OlA￿l2023 202>2024 Income Bank Interest Donation Events- Cubs Events - Scouts Fundraising Membership Fees Rent 361.97 401.10 706.99 2,269.21 28.03 4.330. 22.920.(KJ Expense Activity Equipment Admin Badges Camping Equipment Events Events - Cubs Events - Scouts Insurance Meetings- Beavers Meetings- Cubs Meetings- Scouts Membership Costs Utilities Venue Maintenance 31.97 3,430.24 698.61 82.34 918.(K) 3.123.32 2.750.48 40.(KI 136.91 175.40 50.00 8,126.04 7.633.31 Account balances 1st Haywards Heath Scout Group 1st Haywards Heath Savings 7,656.75 30,427.38 Sumrnary Current account brought forward Savings Account balance brought fon¥ard Total income Total expenditure Net income Account balance carried forward 4.698.04 30,065.41 31.017.30 27,696.62 3,320.68 38,084.13 7oflO N.B. The categoriesof income and expendtture are those taken from Online Scout Manager, so are not the same as those used previously. The Bank statements are carried forward Scrutineer's Report to the Trustees of the 1st Haywards Heath Scout Group I report on the accounts of thE 15tHaywards Heath SC(wrtGr￿p forts yearended 31 March 2024. Respertive respwibiii¢ies OfTn￿ree$ As the charty trustees of the tst HayKards Heath Scout Group yw are reSpOn9b￿ foT preparation of the accounts in accordance with the requirefflents of the Charives Aci 20111.the ACYI. You have decided that neithef the audit r &ntlÈpendentexaminaiton requirements of Act appty- It is my re5por￿bIlitY WiEhout caryWn8(￿rtttA aud6t orltwJepeTrJent exam1rwti￿ to suutin￿￿ thÈ attounts and to report toyo Bosls ofSCmrir￿erS Stotemert In accordarKe with the dlrections gsven in the ltt Hay*drd% Heath Scthrt Gr￿p,s￿n5)wtioTh. I have scrutin￿ed tt records aod the accounts set￿t￿n pa8e$7 to 10. SCI￿1￿eeT,s5lOteffle￿t In rnyopinion the XCOUntsa￿ in aU0rdan￿ with the rec¢xds projuced to me ar¥J comptywth theo)nstiturk)n Disck)sure Idekteilno mottws oftLYxEmJ JofvlA 8oflO QL41ificaii ALA Ad¢Jress Ill 9oflO 1st Haywards Heath Scout Group Notes to the Accounts - For the Year Ending 31 March 2022 l. Basls of Attourrtlng Charities registered in Engjand and wa￿$th¥taTe not cornpantÈs are al￿Wed undersecticffi 133 of the Charities Act 2011 to prepare receipts and pawnents a￿ounts. piovided the charitys8r055 in(ome (Teceiptsl is not over £250,CKJO. The Group has decided to prepare the fina￿131 siatements on the more simplified basis of rÈceipt5 and payments. This con515ts of a summary of cash movement% a Sta￿ment0f asset5 and tsbilities together with these aicompanying note The examination of the accourrt5 issubiectkn a r**w by a Scrubn*rasthe 8ross irKxJrne Irecesptsl of theGrc*Jp wa5 less than r25,ClXS. 2. Nature and Purpose of thè FUNI l of the Group5 funds are unTestricted IoTgenerall fvnd& These are furK15thJtttE Group may spend forary purpose in accordance with the con5tyttJtiw of the Group. There were no endowinent or restrrted fvnds receNed by iheGroup. ThÈ unrestricted fvndsweretherefore also the totrdl fund 3. Trustee Remuneration TheTrustees did noirecei¥e any remuneraOM. 4. Related Part¥ Transactlo The Group has a duty ro disclose any material tranSxth￿￿ betweenthe Group and the Trustees. Thlswould include payments received by themselves. relatNes or emptyer5forEr*)dsand W¥￿ provided to the GTQUP. None OftheTr￿teeS have hadtrar￿th0rfjWrth the Grwp. 5. UK Headquarters Membership Fees ('Cawtation'l The UK Headquarrer5 membership fee *s paid annualty to Ihe UK Headquarter5 Iv coTrthbuTr to the costs of supporting Scoutin8 UK-wide, includin8 in5urante for its rnembeT> In ￿d￿lI(￿. è fee is paid to both the Cwntyand District Scouts to contribute tothe tosts of supportin8 Sctyrtins kKal￿. As these mernbership fee5 aie'paid on.. i.e. colkned bythe GrO￿On behalfof ts* D￿trrt County and Headquartets. they have been deducted frorn tnetnbÈwship subscriptionscollecEed and shown net in the RÈceiptsdeDil& Thi5 is in accordancewith the principles establshed byThe kout A￿laIK)n arKI is because Ihe feespaid OLrtare in effect beinB held by Ehe Group asagents before beiropaswj on. 6. Non41omestlc {Buslnessl Rates The ScoutGroup benefitsfroffl 80% ¢harttabJe business rate reliefforthÈ Scout pTrmi5e> A dlscretionary rate relief appllcatlon was mède forthe remaini08 20%. Mh1-Sussex Districi c(wn¢il have granted discretionary relief for the remainirEB 20% due, th￿e were ￿ rates payable. 7. General In last year's actounts. a of Q92.>Iwa51r￿uded asa monetsryasseL beingthe amount loaned for the establishmÈntof the Rrfle aub. Thi5 dub dKI r￿t run duri￿the pandemK and t￿enab￿ its rtrstart/r e5trblishmentthe SwutGioup ha5Written off the loarbEd Th45 figu￿ is therefore no longer included as a monetsry£sset. The Scout Group ha5 retr￿ed moniesthis financ*1 year to the Sum of £455, for eventsthat are tskin8 plèce and 11 be paid for nextfinarKi41 ￿r. A5 these accountsare prepa￿d on 3 receiptand payment Inon-atcruall basis. these have been recorded as recefjpts in thsyeèrfs*counts. bl 8. Event refunds ioof