Accounts approval
Apart from the membership income and campsite income (which was down on last year) we also received £2194 gift aid which was paid over to the explorers and a £10k grant from the council as part of their covid support package.
Our largest outgoing was the legal fees regarding the new campsite and HQ - £2130 which was allocated from the earmarked reserves
At the year end we had £69k in the main bank account and just under £5k in the savings account
We had all the money paid over the Eurojam refunded and we refunded all of the money received in the previous year. So we have no balance remaining.
We have earmarked reserves of just over £35k and the other £34k is general
Overall we added to the reserves by just over £11k
The accounts were approved by Heather Cheesman and I ask you all to approve them.
## **Chichester Scout District Council Receipts and Payments Account**
**----- Start of picture text -----**
Year start date Year end date
For the year
2020 To 2021
from
Receipts and payments
2020/21 2019/20
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 28,684 - - 28,684 44,554
Less: Membership subscriptions paid on (22,442) - - (22,442) (26,136)
(National/County/Area/District)
Net membership subscriptions retained 6,242 - - 6,242 18,418
Donations - - - -
Legacies - - - -
Gift Aid 2,194 - - 2,194 1,233
Other similar income - - - -
Sub total 8,436 - - 8,436 19,651
Grants
Maintenenace grant - - - - -
Other grants 10,000 - - 10,000 -
Sub total 10,000 - - 10,000 -
Fundraising (gross)
Scout Shop/Badges 513 513 3,321
Explorer Scouts 8,494 8,494 17,819
Campsite/Headquarters 118 118 5,858
Scout Active Support - 5,318
Jamboree Fund - 4,568
EuroJam 1,950 1,950 1,600
Other fundraising activities 282 282 212
Sub total 795 10,562 - 11,357 38,696
Investment income
Bank interest 27 21 48 28
Building Society interest - -
The Scout Association Short Term
- 25
Investment Service
Property Rent income - -
Other investment income - -
Sub total 27 - 21 48 53
Total Gross Income 19,258 10,562 21 29,841 58,400
Asset and investment sales, etc. - - - - -
Total receipts 19,258 10,562 21 29,841 58,400
**----- End of picture text -----**
1 LT700003
## **Chichester Scout District Council Receipts and Payments Account**
Year start date
Year end date
|**For**|**the year**
**from**|**2020**|**To**|**2021**|
|---|---|---|---|---|
## **Receipts and payments**
**----- Start of picture text -----**
2020/21 2019/20
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Payments
Charitable Payments
Youth programme and activities - - - - 1,222
Adult support and training - - - - -
Rent - - - -
Water and Sewerage - - - - -
Electricity and Gas - - - - -
Insurance 1,871 - - 1,871 1,983
Repairs and Renewals - - - - -
Materials and equipment - - - - -
Website, printing and photocopying - - - - -
Professional fees 2,130 - 2,130 -
Uniforms - - -
AGM and trustee expenses - - 266
St Georges Day 91 - 91 1,488
HQ Rates - - 136
Donations - 200
Other costs - - -
Sub total 4,092 - - 4,092 5,295
Section expenses
Scout Shop/Badges 317 - 317 3,266
Explorer Scouts 3,894 5,752 - 9,646 17,906
Campsite/Headquarters 2,387 - 2,387 3,681
Scout Active Support - - 1,521
Jamboree Fund - - 1,975
EuroJam 2,000 2,000 1,950
Other fundraising costs - - - -
Sub total 4,211 10,139 - 14,350 30,299
Total Gross Expenditure 8,303 10,139 - 18,442 35,594
Asset and investment purchases,
etc. - - - - -
Total payments 8,303 10,139 - 18,442 35,594
Net of receipts/(payments) 10,955 423 21 11,399 22,806
Transfers between funds - - - - -
43,545 35,070 3,559 82,174 59,368
Cash funds this year end 54,500 35,493 3,580 93,573 82,174
**----- End of picture text -----**
2 LT700003
# **Chichester Scout District Council Receipts and Payments Account**
**For the year from**
Year start date
**2020**
**To**
Year end date
**----- Start of picture text -----**
2021
**----- End of picture text -----**
## **Statement of assets and liabilities at the end of the year**
## **31-Mar-20**
**----- Start of picture text -----**
31-Mar-21
Unrestricted Restricted Endowment Total funds
Total funds
funds funds funds
£ £ £ £ £
Cash funds
District current account 49,883 19,622 - 69,505 61,775
District deposit account 4,869 4,869 4,842
Explorers current account 11,002 11,002 7,860
Scout Shop/Badges 3,565 3,565 2,437
The Scout Association Short Term
330 3,580 3,910 3,889
Investment Service
Cash/Floats 722 722 1,371
Total cash funds 54,500 35,493 3,580 93,573 82,174
Other monetary assets
Tax claim - - - - 1,353
Debts due from the
6,903 - - 6,903 8,565
County/Area/District/Group
Insurance claim - - - - -
Sub total 6,903 - - 6,903 9,918
Investment assets
Investment property - detail - - - - -
Quoted investments - - - - -
Other investments - detail - - - - -
Sub total - - - - -
Non monetary assets for
charity's own use
Badge stock 4,018 - - 4,018 3,779
Shop stock 631 - - 631 995
Other stock - - - - -
Land and buildings - - - - -
Motor vehicles - - - - -
Scouting equipment, furniture etc - - - - -
Sub total 4,649 - - 4,649 4,774
Liabilities
Accounts not yet paid - - - - -
Expenses incurred but not invoiced - - - - -
Subscriptions not yet paid - - - - -
Loan - detail - - - - -
Other liabilities - - - -
Sub total - - - - -
**----- End of picture text -----**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on and signed on their behalf by**
|Signature|Martyn Bell Chair
Emma Prince Treasurer
Print Name|
|---|---|
3 LT700003
## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE CHICHESTER DISTRICT SCOUT COUNCIL**
## **YEAR ENDED 31 MARCH 2021**
I report on the financial statements of the charity for the year ended 31 March 2021.
This report is made solely to the Trustee, as a body, in accordance with section 145 of the Charities Act 2011 and regulations made under section 154 of that Act. My work has been undertaken so that I might state to the Trustees those matters I am required to state to them in an Independent examiner’s report and for no other purpose. To the fullest extent permitted by law. I do not accept or assume responsibility to anyone other than the Trustees as a body, for my work on this report.
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND INDEPENDENT EXAMINER**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act,
- to follow the procedures laid down in the general Directions given by the Charity Commissioner under section 145(5)(b) of the 2011 Act, and
- to state whether particular matters have come to my attention.
## **BASIS OF INDEPENDENT EXAMINER’S STATEMENT**
My examination was carried out in accordance with general Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Heather Cheesman FCA Chartered Accountant 104 Stockbridge Road Chichester West Sussex PO19 8QP
Date: 18[th] November 2021