MID-HERTS DISTRICT SCOUT COUNCIL
Report & Accounts for the 12 months ended : 31st December 2022
Trustees
Ex-Officio - Appointment Name District Chairman : Vacant District Commissioner : Tony Lyall District Treasurer : Geoff Foster District Secretary : Vicky Langston District Commissioner (Programme 10-18) Keith Ingrey District Scout Network Commissioner : Eric Swift District Youth Commissioner Peter Armstrong
Elected Members of Executive
Siobhan Smith Claire Gilchrist Luke Kingwell Andrew Major Nominated Members Chair of Appointments Committee Jerry Bartlett Resource Centre Manager Vicky Davies ASU Manager Vacant Co-Opted (by District Exec) Projects Matt Royall Bankers : CAF Bank Ltd, 25 Kings Hill Avenue, West Malling, ME19 4JQ Scout Assoc. Registration Number : 12222 Charity Registration Number : 267340 Contact : Mr Geoff Foster 1 Hollybush Close, Welwyn. AL6 0PZ
Trustees' Annual Report for the 12 months ended 31st December 2022
The District Scout Council appoints a District Executive Committee at its AGM and it is the members of that Committee who are the Trustees. The District is led by the District Commissioner, who is supported by the Trustees and by appointed Assistant Commissioners and District Leaders. All leaders and administrators are volunteers and there are no employees , paid or unpaid. The District is a trust established under its rules which are common to all Groups / Districts. Trustees are appointed in accordance with the Policy, Organisation & Rules of The Scout Association.
The District aims to provide leadership, training and support to the Scout Groups and Explorer Scout Units within Hatfield, Welwyn Garden City, Welwyn and Codicote. It approves leadership appointments within the Groups and Explorer Scout Units and, through the Network and Scout Active Support Unit, provides a means of involvement for those members over 18 years old.
During the period under review the District has, amongst other activities :
1) Provided a District Explorer Scout Unit, a Scout Active Support Unit and a Scout Network.
2) Provided a Resource Centre for its members to obtain uniforms, badges, manuals and other items of Scouting equipment.
3) Organised events, training and community exercises for Leaders, Explorers, Scouts, Cubs and Beavers.
4) Provided training for leaders as part of the Scout Association's structured training programme. The District is investing in the 'Young Leader' programme and the 'On-Line Scouting Manager' inititiative.
Approved by the Trustees and master copy signed on their behalf by :
Date :
Geoff Foster District Treasurer
Tony Lyall District Commissioner
Date :
Mid-Herts District Scout Council : Summary Accounts, Year Ending 31st December 2022
| District | ASU | Expeditions | Chimera | NorthStar | Phoenix | Network | Resource | Total | ||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| ESU | ESU | ESU | Centre | |||||||||
| Income | £9,681 | £0 | £0 | £30,512 | £4,532 | £0 | £0 | £5,564 | £50,289 | |||
| Expenditure | £4,691 | £48 | £3,630 | £23,314 | £3,829 | £0 | £8 | £4,522 | £40,043 | |||
| Net Income(Expense) | £4,990 | -£48 | -£3,630 | £7,198 | £703 | £0 | -£8 | £1,041 | £10,247 | |||
| Balance Sheet Adjustment | ||||||||||||
| Expeditions | (1) | -£1,250 | £1,250 | £0 | ||||||||
| Total Change | £3,740 | -£48 | -£2,380 | £7,198 | £703 | £0 | -£8 | £1,041 | £10,247 | |||
| Balance B/F : 01/01/2022 | £80,113 | £1,213 | £2,160 | £1,694 | £1,384 | £2,754 | £56 | £4,695 | £94,068 | |||
| Balance C/F : 31/12/2022 | £83,853 | £1,165 | -£220 | £8,892 | £2,087 | £2,754 | £48 | £5,736 | £104,315 |
Notes
-
(1) Expeditions : £ 1250 per year to support Jamboree and other expeditions
-
(2) Phoenix ESU funds held in District account.
-
(3) Activities : Night Hike, Green Beret Challenge, Beaver Day / Dusk Hike etc
-
(4) Admin : includes web site development and hosting.
-
(5) On-Line Scout Manager : covers whole of District
-
(6) Miscellaneous : Includes District MPLC licence, minibus permits, YL scarves etc
-
(7) Maintenance : Resource Centre
-
(8) Dilapidation on Birchwood Fund (Held by District). To be reviewed in 2023.
-
(9) Badge and Resource Centre Stock.
-
(10) North Star ESU's financial year previously ran from 1st September to 31st August. A once-off change has been made so that their financial year is in line with the District and most other Groups / Units. As at May 2023, North Star have a new bank account.
-
(11) Muntjac ESU accounts are reported and separately inspected within the 3rd/9th Scout Group accounts.
Mid-Herts District Scouts : Income and Expenditure, Year Ending 31st December 2022
| Income | Income | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| District | ASU | Internat'l | Chimera | NorthStar | Network | Res Centre | Total | ||
| ESU | ESU | ||||||||
| Subs Received | £46,215 | £46,215 | |||||||
| Less : Subs to County | -£37,920 | -£37,920 | |||||||
| ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ||
| Net Subscriptions | £8,295 | £8,295 | |||||||
| ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ||
| Resource Centre Sales | £4,395 | £4,395 | |||||||
| Badge Sales | £1,169 | £1,169 | |||||||
| Donations/Grants | £411 | £411 | |||||||
| Interest | £266 | £266 | |||||||
| (3) | District Activities | £709 | £709 | ||||||
| Network Income | £0 | £0 | |||||||
| Chimera ESU Income | £30,512 | £30,512 | |||||||
| (10) | North Star ESU Income | £4,532 | £4,532 | ||||||
| (11) | Muntjac ESU Income | ||||||||
| ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ||
| Total Income | £9,681 | £0 | £0 | £30,512 | £4,532 | £0 | £5,564 | £50,289 | |
| ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ||
| Expenditure : | |||||||||
| (4) | Admin Costs | £628 | £628 | ||||||
| AGM Expenses | £15 | £15 | |||||||
| St Georges Day | £0 | ||||||||
| (3) | District Activities | £900 | £900 | ||||||
| Badge Purchases | £0 | £0 | |||||||
| Res Centre : Purchases | £3,438 | £3,438 | |||||||
| Res Cen WorldPayCharge | £586 | £586 | |||||||
| Res Cen: Costs | £499 | £499 | |||||||
| Equipment/Supplies | £0 | ||||||||
| Donations Made | £0 | ||||||||
| Utilities | £0 | £0 | |||||||
| Insurance | £254 | £254 | |||||||
| (7) | Maintenance | £0 | |||||||
| Garage Rental | £594 | £594 | |||||||
| (5) | On-Line Scout Manager | £1,596 | £1,596 | ||||||
| (6) | Miscellaneous | £688 | £48 | £735 | |||||
| Training | £17 | £17 | |||||||
| WSJ Payments to County | £15,740 | £15,740 | |||||||
| Less : from WSJ Participants | -£12,110 | -£12,110 | |||||||
| WSJ Costs | |||||||||
| Network Expenditure | £8 | £8 | |||||||
| Chimera ESU Expenditure | £23,314 | £23,314 | |||||||
| (10) | NorthStar ESU Expenditure | £3,829 | £3,829 | ||||||
| (11) | Muntjac ESU Expenditure | ||||||||
| ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ||
| Total Expenditure | £4,691 | £48 | £3,630 | £23,314 | £3,829 | £8 | £4,522 | £40,043 | |
| ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ---------- | ||
| Income - Expenditure | £4,990 | -£48 | -£3,630 | £7,198 | £703 | -£8 | £1,041 | £10,247 |
| Mid-Herts District Scout Council - Assets and Liabilities - Year to 31/12/2022 | Mid-Herts District Scout Council - Assets and Liabilities - Year to 31/12/2022 | Mid-Herts District Scout Council - Assets and Liabilities - Year to 31/12/2022 | Mid-Herts District Scout Council - Assets and Liabilities - Year to 31/12/2022 | Mid-Herts District Scout Council - Assets and Liabilities - Year to 31/12/2022 | |||
|---|---|---|---|---|---|---|---|
| 2022 | 2021 | ||||||
| FIXED ASSETS | |||||||
| Equipment at realisable value | £5,000 | £5,000 | |||||
| Minibus at Purhase Cost | (12) | £10,000 | |||||
| CURRENT ASSETS | |||||||
| Stock: badges | (9) | £1,835 | £2,121 | ||||
| Stock: Resource Centre | (9) | £2,934 | £2,766 | ||||
| Prepayment: Lees Wood | £250 | £250 | |||||
| £5,019 | £5,137 | ||||||
| CASH IN BANK | |||||||
| CAF Current | £2,778 | £2,322 | |||||
| CAF Gold | £32,167 | £31,042 | |||||
| CAF Resource Centre | £5,736 | £4,695 | |||||
| Virgin CharityAccount | £53,015 | £52,876 | |||||
| CAF Chimaera ESU | £8,892 | £1,694 | |||||
| HSBC North Star ESU | (10) | £1,727 | £1,384 | ||||
| CAF Network | £0 | £56 | |||||
| £104,315 | £94,068 | ||||||
| Total Assets | £124,334 | £104,205 | |||||
| REPRESENTED BY: | |||||||
| ASU | £1,165 | ||||||
| Resource Centre - includingstock | £8,671 | ||||||
| Chimera ESU includingminibus | £18,892 | ||||||
| North Star ESU | (10) | £2,087 | |||||
| Phoenix ESU | (2) | £2,754 | |||||
| Network | £48 | ||||||
| District - includingequipment | £58,853 | £53,934 | |||||
| Dilapidation on Birchwood | (8) | £25,000 | £25,000 | ||||
| Expedition fund(held byDistrict) | (1) | -£220 | £2,160 | ||||
| Defibrillator reserve | £0 | £1,445 | |||||
| Badge stock | (9) | £1,835 | £3,326 | ||||
| Deposit for District camp | £250 | £250 | |||||
| Equipment at realisable value. | £5,000 | £5,000 | |||||
| £124,334 | £104,205 | ||||||
| BALANCE SHEET | £20,129 | £4,062 | |||||
| Being profit and loss account: | £10,247 | £4,483 | |||||
| Badge stock movement | -£286 | -£351 | |||||
| Resource Centre stock movement | £168 | £30 | |||||
| Minibus acquisition | £10,000 | ||||||
| £20,129 | £4,062 |
Independent Examiner's Report to the Trustees of the Mid-Herts District Scout Council Statement of Financial Activities for the 12 months to 31st December 2022
I report on the accounts of the District for the year ended 31/12/2022 which are set out in this report.
Respective responsibilities of trustees and examiner :
As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to my attention.
Basis of Examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
| (1) | which gives me reasonable cause to believe that in any material respect the requirements |
|---|---|
| - to keep accounting records in accordance with Section 41 of the Act and | |
| - to prepare accounts which accord with the accounting records and | |
| - to comply with the accounting requirements of the Act have not not been met or | |
| (2) | to which in my opinion, attention should be drawn in order to enable a |
| proper understanding of the accounts to be reached | |
| (3) | which gives me reasonable cause to believe that in any material respect the accounting rules of the |
| District's constitution have not been met. |
Master copy signed by :
| Name : | Mrs Lindsay Lyall | Signature : |
|---|---|---|
| Qualification : | ACMA | |
| Address : | 19, Mendlesham, Welwyn Garden City, Herts. | |
| Date : |