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2020-12-31-accounts

MID-HERTS DISTRICT SCOUT COUNCIL

Report & Accounts for the 12 months ended : 31st December 2020

Trustees

Ex-Officio - Appointment

District Chairman : District Commissioner : District Treasurer : District Secretary : District Commissioner (Programme 10-18) District Scout Network Commissioner : District Youth Commissioner

Name

Vacant Mr Tony Lyall Mr Geoff Foster Mrs Vicky Langston Mr Keith Ingrey Mr Eric Swift Mr Peter Armstrong

Co-Opted (by District Exec)

Projects

Mr Matt Royall

Elected Members of Executive

Uniformed Representative Non-Unformed Representative Youth Representative District Rep on County Scout Council

Mrs Siobhan Smith Mrs Tina Salmon Mr Luke Kingwell Vacant

Nominated Members

Chair of Appointments Committee Resource Centre Manager SASU Manager

Mr Jerry Bartlett Mrs Janet Turnbull Vacant

Bankers :

Scout Assoc. Registration Number : Charity Registration Number : Contact :

CAF Bank Ltd, 25 Kings Hill Avenue, West Malling, ME19 4JQ 12222 267340 Mr Geoff Foster 1 Hollybush Close, Welwyn. AL6 0PZ

Trustees' Annual Report for the 12 months ended 31st December 2020

The District Scout Council appoints a District Executive Committee at its AGM and it is the members of that Committee who are the Trustees. The District is led by the District Commissioner, who is supported by the Trustees and by appointed Assistant Commissioners and District Leaders. All leaders and administrators are volunteers and there are no employees , paid or unpaid. The District is a trust established under its rules which are common to all Groups / Districts. Trustees are appointed in accordance with the Policy, Organisation & Rules of The Scout Association.

The District aims to provide leadership, training and support to the Scout Groups and Explorer Scout Units within Hatfield, Welwyn Garden City, Welwyn and Codicote. It approves leadership appointments within the Groups and Explorer Scout Units and, through the Network and Scout Active Support Unit, provides a means of involvement for those members over 18 years old.

During the period under review the District has, amongst other activities :

1) Provided a District Explorer Scout Unit, a Scout Active Support Unit and a Scout Network.

2) Provided a Resource Centre for its members to obtain uniforms, badges, manuals and other items of Scouting equipment. An investment has been made to enable orders to be taken electronically using a hand held device, thereby broadening the appeal to the Centre's customers.

3) Organised events, training and community exercises for Leaders, Explorers, Scouts, Cubs and Beavers.

4) Provided training for leaders as part of the Scout Association's structured training programme. The District is investing in the 'Young Leader' programme and the 'On-Line Scouting Manager' inititiative.

Approved by the Trustees and signed on their behalf by :

Geoff Foster District Treasurer

Tony Lyall District Commissioner

Date :

Date :

Mid-Herts District Scout Council : Summary Accounts, Year Ending 31st December 2020

District ASU Expeditions Chimaera Phoenix Network Resource Total
ESU ESU Centre
Income £37,696 £80 £0 £0 £581 £0 £2,670 £40,446
Expenditure -£30,486 £0 £0 -£36 £0 -£131 -£5,991 -£36,063
Net Income(Expense) £7,210 £80 £0 -£36 £581 -£131 -£3,321 £4,383
Balance Sheet Adjustment
Expeditions Levy (1) -£2,160 £2,160 £0
Phoenix ESU funds (3) -£2,296 £2,296 £0
Resource Cen Float £100 £100
Total Change £2,754 £80 £2,160 -£36 £2,877 -£131 -£3,221 £4,483
Balance B/F : 01/01/2020 £77,624 £1,133 £0 £1,399 £0 £302 £7,419 £87,877
Balance C/F: 31/12/2020 £80,379 £1,213 £2,160 £1,363 £2,877 £171 £4,198 £92,360

Notes

Mid-Herts District Scouts : Income and Expenditure, Year Ending 31st December 2020

Income Income
District ASU Internat'l Chimaera Phoenix Network Res Centre Total
Subs Received £38,063 £38,063
Less : Subs to County -£30,450 -£30,450
Net Subscriptions £7,613 £7,613
Badge Sales £993 £993
Resource Centre Sales £1,677 £1,677
(2) Donations/Grants £10,000 £10,000
Interest £273 £0 £273
(4) Activities £4,292 £4,292
(3) SundryIncome £2,306 £80 £2,385
(4) Expeditions Income £13,214 £13,214
Total Income £37,696 £80 £0 £0 £0 £0 £2,670 £40,446
Expenditure :
(5) Admin Costs £1,075 £70 £1,145
AGM Expenses £0 £0
(4) Activities £3,123 £3,123
Badge Purchases £1,681 £1,681
Res Centre Purchases £1,557 £1,557
Profit Distribution £2,234 £2,234
(6) Equipment/Supplies £1,058 £1,058
HQUtilities £734 £102 £837
HQInsurance £681 £205 £886
HQMaintenance £489 £108 £597
Less : HQIncome -£974 -£974
(4) Expeditions Payments £22,563 £22,563
(7) Miscellaneous Expense £405 £34 £439
(8) On-Line Scout Manager £1,200 £1,200
St Georges Day £133 £133
Chimaera Payments £36 £36
Phoenix Payments -£581 -£581
Network Payments £131 £131
Total Expenditure £30,486 £0 £0 £36 -£581 £131 £5,991 £36,063
Total : Income - Expenditure £7,210 £80 £0 -£36 £581 -£131 -£3,321 £4,383
Mid-Herts District Scout Council - Assets and Liabilities - Year to 31/12/2020 Mid-Herts District Scout Council - Assets and Liabilities - Year to 31/12/2020 Mid-Herts District Scout Council - Assets and Liabilities - Year to 31/12/2020 Mid-Herts District Scout Council - Assets and Liabilities - Year to 31/12/2020
2020 2019
FIXED ASSETS
Equipment £5,000 £5,000
£5,000 £5,000
CURRENT ASSETS
Stock: Badges (11) £3,326 £3,677
Stock: Resource Centre (11) £3,369 £3,339
Prepayment: Lees Wood £250 £250
£6,945 £7,266
CASH IN BANK
CAF Current £1,990 £10,185
CAF Gold £31,039 £16,025
CAF Resource Centre £4,338 £7,319
Virgin CharityAccount £52,806 £52,548
Resource Centre Cash Float £0 £100
CAF Chimaera ESU £1,363 £1,399
CAF Phoenix ESU £554 £0
CAF Network £171 £302
£92,260 £87,877
£104,205 £100,143
REPRESENTED BY:
ASU £1,213 £1,133
Resource Centre - IncludingStock held £7,467 £10,758
Chimaera ESU £1,363 £1,399
Phoenix ESU £2,877 £0
Network £171 £302
District Funds £53,934 £51,179
Dilapidation on Birchwood Fund(Held byDistrict) (10) £25,000 £25,000
Expedition Fund(held byDistrict) (1) £2,160 £0
Defibrillator Fund(held byDistrict) (9) £1,445 £1,445
Badge Stock(Held byDistrict) (11) £3,326 £3,677
Deposit for District Camp (Paid) £250 £250
Equipment(held byDistrict)at insured value. £5,000 £5,000
£104,205 £100,143
BAL Sheet £4,062
BeingProfit and Loss account: £4,483
Badge stock movement -£351
Resource Center stock movement £30
Resource Centre Floatpaid in bank -£100
£4,062

Independent Examiner's Report to the Trustees of the Mid-Herts District Scout Council Statement of Financial Activities for the 12 months to 31st December 2020

I report on the accounts of the District for the year ended 31/12/2020 which are set out in this report.

Respective responsibilities of trustees and examiner :

As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to my attention.

Basis of Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the accounts.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with Section 41 of the Act and - to prepare accounts which accord with the accounting records and - to comply with the accounting requirements of the Act have not not been met or (2) to which, in my opinion, attention should be drawn in order to enable a a proper understanding of the accounts to be reached, (3) which gives me reasonable cause to believe that in any material respect the accounting rules of the District's constitution have not been met. Name : Mrs Lindsay Lyall Signature : Qualification : ACMA Address : 19, Mendlesham, Welwyn Garden City, Herts. Date :