## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 1 4 2020 1 4 2021 **From To** ## Section A Reference and administration details **Charity name** **Other names charity is known by Registered charity number (if any)** 267268 NORTH DEVON MUSEUM TRUST NORTH DEVON MARITIME MUSEUM **Charity's principal address** ODUN HOUSE, ODUN ROAD, APPLEDORE, DEVON **Postcode EX39 1PT** **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Adrian Wills|Trustee||The Trustees and
Management Committee| ||Barry Edwards|Trustee||The Trustees and
Management Committee| ||Peter Christie|Trustee||The Trustees and
Management Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Administration – Fiona Cousins Auditor – Stephen Taylor Committee Chairman – Mike Guegan ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Trust Deed Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Appointed by Trustees and Management Committee and elected at AGM Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - Prospective trustees are required to submit a CV, visit the Museum and - policies and procedures adopted for the induction and Administrator and Chairman of the Management Committee and read the Minutes of the previous meetings. They are then invited to attend the - training of trustees; meetings. - the charity’s organisational structure and any wider Three Trustees at present in the process of electing a further Trustee, network with which the charity Chairman of Management Committee, Administrator, 8 other Committee works; Members. - relationship with any related parties; - trustees’ consideration of major risks and the system Annual buildings insurance on property. Public and employers liability and procedures to manage insurance inclusive of Trustees Indemnity Insurance. Annual checks on them. fire equipment from outside bodies and internal weekly check. Health and Safety Policy regularly assessed. Trustees have various cash savings in Nat West Savings Accounts. We hold a yearly induction meeting for all volunteers to go over our health and safety policy and we take on board any ideas/issues that arise. ## **Section C Objectives and activities** March **2012** **TAR** 2 North Devon Maritime Museum objective is the advancement of public knowledge regarding the maritime history of North Devon **Summary of the objects of the** and the Bristol Channel. **charity set out in its governing document** The Charity provides exhibitions and in order to do so we acquire information/artefacts relevant to the maritime area and we collect/conserve/interpret and display these items within the Museum. We also publish books and an annual magazine. We have a school room facility, where costumed interpreters give lessons to local school children as was done in the Victorian era and during the Second World War. We also have several traditional local boats which we endeavour to continue to have restored. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 We have a separate committee, who undertake undertake grant applications with the full knowledge of the Trustees At present our investments are ringfenced for the maintenance of the building and for certain projects for which grants have been successfully gained. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; The Trustees no longer accept items on loan to the Museum but only gifts. Our volunteers are essential to the opening and running of the Museum. We have only 2 part time staff the remaining 70 or so are all volunteers who organise the exhibitions, promote the Museum, answer queries, man the Museum during the open hours, organise stock purchase and assist in the shop. - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance **Summary of the main achievements of the charity during the year** This year was a difficult year for all. Sadly we lost one of our founding members and Trustees, Keith Abraham. We are in the process of appointing a new Trustee to comply with our Trust Deed. The Museum was closed during 2020 and April 2021. We successfully applied for grants which ensured the continuance of the Museum. During the closure the Museum volunteers were not idle. They successfully refurbished the museum and added numerous exhibits. Parts of the museum were repainted and work continued in the archives and the restoration of the Picarooner. The Museum also successfully added electronic means of payment and installed a card machine. The committee and Trustees continued to work enhancing the museum throughout lockdown and had meetings via Zoom. All members reacted positively to the Covid threat and we installed safe measures for both volunteers and visitors (when open). We held our AGM via zoom and invited all Museum associates to attend. We continued to engage with the public via social media and acted upon requests for research and book sales. We have looked at and acted upon and refreshed the requirements of GDPR – some aspects we are further working towards. March **2012** **TAR** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Trustees keep a current account for general funds – these monies are derived from admissions, shop sales and donations. We have immediate access to these monies. Other monies which have come from larger donations/grants/legacies and interest on are kept in Nat West Savings. ## **Details of any funds materially** **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; Our day to day funding comes from admissions to the Museum, shop sales and donations. We actively seek grants and have in recent year been fortunate to have been left legacies and large donations from the general public. 2020/2021 saw a reliance on grants from Torridge District Council. Our expenditure is mostly in administering the Museum which enables the Museum to stay open with heat, lighting, rent etc and maintenance. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** We are actively working towards extending the museum either via the building of a boat shed on the grounds of the Victorian school room where we hope to be able to restore the boats we have been gifted allowing visitors the change to see restoration in progress or via an extension to the rear of the property. We are also in the process of installing a new large rear window on the museum stairs case as the original has rotted. We are awaiting planning permission. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** FIONA COUSINS **Full name(s)** FIONA COUSINS **Position (eg Secretary, Chair,** ADMINISTRATOR **etc) Date** 28th September 2021 March **2012** **TAR** 6 gxz Z In i Ln I O Oicpla o o ¢Th. r DJ c w w