## Trustees' Annual Report
## For the period
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From (start date) 0 1 0 1 2 1 to end date 3 1 1 2 2 1
Section A Reference and administration details
14th Southgate Scout Group
Charity name
Other names the charity is known by
2 6 7 2 0 2
Registered charity number (if any)
HQ registration number
14th Southgate Scout Group
Charity’s principal address
Green Road
Southgate
London N 1 4 4 A P
Postcode
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## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Samantha Kirk Treasurer
2 Sandra Wright Secretary
3 Martin Kjollesdal-Creasey Cubs Leader
4 Stacey Stonehouse Beavers Leader
5
6
7
8
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice)
_(These will be published in the annual report of the charity)_
Type of advisor Name Address Scout Leader Brian Taylor 43 Melbourne Way, Bush Hill Park, Enfield, EN1 1XG
## **Section B Structure, governance and management**
Description of the charity’s trusts
1 LT700001 (3rd December 2018)
Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted
The Group is a trust established under its rules which are common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of the Group Scout Leader, Group Treasurer and Secretary, together with individual section leaders and and meets every 2 months.
Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
**Section B Structure, governance and management (continued) Risk and Internal Control** The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
2 LT700001 (3rd December 2018)
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a age o e bu d g, p ope y a d equ p e e G oup
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Committee
could raise the value of subscriptions to increase the income to
the group on an ongoing basis, either temporarily or
permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the complete
closure of the Group.
Reduction or loss of members. The Group provides activities for
all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure of
the Group.
Financial controls. The group has in place systems of internal
controls that are designed to provide reasonable assurance
against material mismanagement or loss, these include 2
signatories for all payments and a comprehensive insurance
policies to ensure that insurable risks are covered.
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|**Section C**
**Objectives and activities**|**Section C**
**Objectives and activities**|
|---|---|
|Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive diference; we co-operate|
3 LT700001 (3rd December 2018)
**p** pf p with others and make friends.
**The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
Our young people are offered weekly term-time sessions for Summary of the main activities in relation each section, consisting of activities such as skills building to these objects exercises, games, and local trips. Camps from overnight sleepovers to 2 week summer camps in the UK or abroad. Fund-raising activities for specific events. Weekend activity days and events. District events. Helping in the community.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You **may choose** to include further The entire Scout Group is run by volunteers and is non-profit statements, where relevant, about: making. Training is mandatory and specific to individual roles. Our Group objectives • policy on grantmaking; include making quality Scouting available to every young • contribution made by volunteers; person in the catchment area, regardless of gender, race, ethnicity, religion, income or disability. • policy on investments.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **Section D Achievements and performance**
Summary of the main achievements of The Group continued to provide a safe place for young people the charity during the year to learn new skills and make positive contributions to the community through various activities, camps and events held throughout the year.
|**Section E**
**Financial Review**|**Section E**
**Financial Review**|
|---|---|
|Brief statement of the charity’s policy on
reserves|**Reserves Policy**|
4 LT700001 (3rd December 2018)
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £12k. The Group held reserves of approximately £12k against this at year end. This is the required for operating expenses.
Quantify and explain any designations
Details of any funds materially in deficit (circumstances plus steps to eliminate)
Further financial review details (optional information)
You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longerterm investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
- how expenditure has supported the key objectives of the charity;[The Group Executive regularly monitors the levels of bank ] balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
- • investment policy and objectives;
## **Section F Other Optional Information**
Plans for future periods (details of any significant activities planned to achieve them)
The Group is still looking for a replacement Group Scout Leader, since the position became vacant in 2019. There are also some building works that need to take place for example, fixing the roof and making the bathrooms and doorways more accessible.
## **Section G Declaration**
The trustees declare that they have approved the trustees’ report above
5 LT700001 (3rd December 2018)
Signed on behalf of the charity’s trustees
Signature(s) S. Kirk Full name(s) Samantha Kirk Position (eg Secretary, Chair) Treasurer Date 2 7 1 0 2 2
6 LT700001 (3rd December 2018)
**Charity Name N 14th Southgate Scout Group 26**
## **Receipts and payments acco**
01/01/2021
## **For the period from**
**To**
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**to the nearest**
**£**
**to the nearest £ to the nearest £**
## **A1 Receipts**
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Camps 3,882 - -
Subscriptions 4,640 - -
Activities & Events 1,559 - -
Donations 287 - -
Hall Hire 4,385 - -
Sponsorship income - - -
Fundraising Income - - -
Misc Income 14,500
Bank interest 1 - -
29,255 - -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total - - -
Total receipts 29,255 - -
A3 Payments
Camps 4,853 - -
Section Expenses 137 - -
Activities & Events 1,324 - -
Sponsorship Expenses - - -
Donations Expenses - - -
Badges 202 - -
Refunds 12 - -
Fundraising Expenses - - -
Paid to District / Capitation 1,343 - -
Subscriptions - OSM 150 - -
Training - - -
Uniform 457 - -
Rent Paid 1,000 - -
Utility bills 2,050 - -
Building Maintenance 258 - -
Insurance 1,734 - -
General Expenses 764 - -
Cleaning 1,128 - -
Online Transaction charges 163 - -
Bank charges and interest - - -
Sub total 15,574 - -
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A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 15,574 - -
Net of receipts/(payments) 13,681 - -
A5 Transfers between funds - - -
A6 Cash funds last year end 28,462 - -
Cash funds this year end 42,143 - -
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**Section B Statement of assets and liabilities at the end of**
**Unrestricted funds**
|||**Unrestricted**
|
|---|---|---|
|**Categories**|**Details**|**funds**|
|**B1 Cash funds**|Lloyds Group Account
Lloyds Savings Account
Lloyds Scout Account
Lloyds Cubs Account
Optimum Beavers Account
Petty Cash
**_Total cash funds_**|**to nearest £**
**28,511**
**11,510**
**50**
**207**
**1**
**605**
**40,884**|
||(agree balances with receipts and payments
account(s))|Agreement Error|
|||**Unrestricted**|
|||**funds**|
||**Details**|**to nearest £**|
|**B2 Other monetary assets**|Fixed Assets
Outstanding invoices (Customers)|**624**
**670**
**-**
**-**
**-**
**-**|
|||**Fund to which**|
|**B3 Investment assets**|**Details**|**asset belongs**
**Fund to which**|
|**B4 Assets retained for the**|**Details**|**asset belongs**|
|**charity’s own use**|||
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
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Fund to which
Details liability relates
Outstanding Invoices (Suppliers) -35
Signature Print N
S.Kirk Samanth
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**o (if any) 67202**
## **ounts**
## **CC16a**
12/31/2021
## **Total funds**
## **Last year**
**to the nearest £**
## **to the nearest £**
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3,882 1,940
4,640 3,603
1,559 170
287 36
4,385 5,651
- -
- -
14,500 11,000
1 4
29,255 22,405
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-
- -
- -
29,255 22,405
4,853 761
137 293
1,324 300
- -
- 40
202 80
12 240
- -
1,343 2,670
150 127
- -
457 -
1,000 1,000
2,050 1,877
258 1,634
1,734 2,392
764 861
1,128 566
163 120
- 7
15,574 12,968
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-
-
- -
15,574 12,968
13,681 9,436
- -
28,462 -
42,143 9,436
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the period
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
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Amount due When due
(optional) (optional)
-
-
-
-
-
Date of
Name
approval
ha Kirk 10/27/2022
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CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
.Independent Examiner's Report
Report to the trusteesl
members of
Charity Nanie
14TH SOUTHGATE SCOUT GROUP
31 December 2021
On accounts for the year
ended
Charity no
(if any)
267202
Set out on pages
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended 3111212021.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
("the Act").
Responsibilities and
basis of report
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have
examinerfs statement come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:
the accounting records were not kept in accordance with section 130
of the Charities Act. or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fairf view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
2811012022
Name:
Steven Engelbert
Relevant professional
qualification(s) or body
(if any):
ICAS
Address:
112 Lakenheath
London
N144RX
IER
Oct 2018