## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **07 01 2021 07 01 2022 From To** ## Section A Reference and administration details **Charity name** Cleveland Mountaineering Centre **Other names charity is known by** Agnes Spencer Memorial Hut **Registered charity number (if any)** 267169 **Charity's principal address** Woodbine Cottage West Rounton Northallerton **Postcode DL6 2LW** **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
David Richards Honorary Hut Cleveland Mountaineering
1
Warden Club
Jancis Richards Hut Booking To July 2021 Cleveland Mountaineering
2
Secretary Club
Victoria Laing Hut Booking From July 2021 Cleveland Mountaineering
3
Secretary Club
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **----- Start of picture text -----**
Name Dates acted if not for whole year
Ben Pearce
Lucy Tulloch
Christine Close
David Richards
**----- End of picture text -----**
## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**|**Address**| |---|---|---| |**None**||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Deed of Trust dated 31[st] December 2009 (eg. trust deed, **TAR Agnes Spencer Memorial Hut** 1 February **2022** 1 constitution) How the charity is constituted Trust (eg. trust, association, company) The charity trustees who manage the charity are appointed by the Cleveland Trustee selection Mountaineering Club. methods The Trustees for the Charity are appointed by the retiring trustees. They are volunteers (eg. appointed by, from the Cleveland Mountaineering Club elected by) ## **Additional governance issues (Optional information)** You **may choose** to include The Agnes Spencer memorial hut is Held in trust by the Trustees for the Charity. additional information, where relevant, about: The day to day management of the hut is managed by the Committee of Cleveland  policies and procedures Mountaineering Club on behalf of the Charity. The Cleveland Mountaineering Club adopted for the committee reports to the Trustees of the Charity. induction and training of trustees; The Honorary Hut Warden and Hut Bookings Secretary are volunteering club officers  the charity’s appointed by the Cleveland Mountaineering Club. They report to the committee of the organisational structure and any wider network Cleveland Mountaineering Club. with which the charity works;  relationship with any related parties;  trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The provision of accommodation and related facilities for the purpose of carrying out all aspects of the sport of mountaineering, including hill walking and rock climbing, to members of the Cleveland **Summary of the objects of** Mountaineering Club, members of affiliated clubs of the British Mountaineering Council, and other **the charity** groups as agreed by the Trustees. **set out in its governing document** Geographically the beneficiaries will be primarily from Cleveland, County Durham and North Yorkshire, but from time to time may be from any region of the United Kingdom. **TAR Agnes Spencer Memorial Hut** 1 February **2022** 2 **Financial Summary: -** The hut has been severely affected by the impact of coronavirus. ## **CLEVELAND MOUNTAINEERING CENTRE (CHARITY REG. NO. 267169)** ## **ACCOUNTS FOR 2020 - PERIOD: 7/1/2020 - 6/1/2021** **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **----- Start of picture text -----**
Income 2021 2020 2019 2018 2017
Hut Fees – CMC Members & Guests £2,439.22 £232.00 £1,670.00 £1,823.00 £1,723.00
Hut Fees – Members guests £1,240.00 £1,368.00 £432.00 £632.00 £344.00
Booked Parties Fees £2,103.00 £1,156.00 £4,035.00 £3,428.00 £4,280.00
Sale of Hut Keys £30.00 £21.00 £135.00 £45.00 £30.00
Savings Account Interest £2.80 £0.00 £0.00 £0.00 £0.00
Current Account Interest £0.00 £1.10 £0.00 £0.00 £0.00
Donations £25,940.21 £12,427.10 £0.00 £0.00 £0.00
Refunds -£12.00 -£360.00 £0.00 £0.00 £0.00
Total Income £31,743.23 £14,845.20 £6,272.00 £5,928.00 £6,377.00
Expenditure
Electricity £541.64 £843.45 £722.31 £799.96 £1,368.20
Water £104.78 £83.06 £94.77 £90.84 £81.52
Rates & Bins £215.86 £201.60 £453.79 £436.06 £413.72
Maintenance / Improvements £1,758.97 £2,769.46 £2,725.30 £552.07 £571.37
Fuel (Coal) £244.40 £290.80 £373.80 £593.89 £461.60
Household consumables £135.67 £93.86 £71.89 £53.69 £113.99
Insurance £549.75 £525.00 £501.42 £478.97 £393.00
Miscellaneous £322.55 £360.00 £210.70 £412.24 £119.53
Postage & Stationery £18.12 £0.00 £54.27 £89.09 £65.15
Fittings & Equipment £0.00 £0.00 £241.22 £608.34 £196.60
Total Expenditure £3,891.74 £5,167.23 £5,449.47 £4,115.15 £3,784.68
Income / Expenditure Variance £27,851.49 £9,677.97 £822.53 £1,812.85 £2,592.32
Balance Sheet as at 31-12-2021
Savings Acc £37,273.11 £10,001.10 £0.00 £0.00 £0.00
Current Account 7636.93 7082.05 £6,871.98 £6,265.60 £4,288.90
Cash in hand £91.68 £40.30 £221.50 £5.35 £169.20
Total Assets £44,910.04 £17,083.15 £7,093.48 £6,270.95 £4,458.10
Accumulated Fund
On 1st January £17,083.15 £7,093.48 £6,270.95 £4,458.10 £1,865.78
Surplus £27,851.49 £9,677.97 £822.53 £1,812.85 £2,592.32
At 31-12-2021 £44,934.64 £16,771.45 £7,093.48 £6,270.95 £4,458.10
**----- End of picture text -----**
## **Prepared by : Dave Richards** ## **Checked by :** The cost of the electric has been distorted by being over charged between 2017 and 2019 and a significant credit in 2021. There has been a large price increase in October 2021. The projected cost for 2022 is £1400. We have received £16335.21 in Coronavirus small business support grants and £9600 lottery grant. **TAR Agnes Spencer Memorial Hut** 1 February **2022** 3 |**Year**|**2014**|**2015**|**2016**|**2017**|**2018**|**2019**|**2020**| |---|---|---|---|---|---|---|---| |**Members Nights ***|358|515|415|365|389|371|**241**| |**Guest Nights**|69|89|82|43|79|54|| |**Booked Party Nights**|393|367|347|392|300|294|**91**| |**Total Bed Nights**|820|971|844|800|768|719|**332**| As can be seen the occupancy has significantly improved from 2020 whilst being still slightly less than 2019. A report on the statutory governance of the hut is appended. I have not included the associated risk assessments although these are available on request. Following the winter lockdown by following the British Mountaineering Council guidelines it was possible to open the hut in a limited manor. **TAR Agnes Spencer Memorial Hut** 1 February **2022** 4 **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaki ng; We were pleased that it was possible to open in the spring. - Unfortunately, we were again unable to run a maintenance meet again this year. - The floor in the toilets and toilets has been replaced. - We have also received three additional business closure grants. - policy programm e related investmen t; - contributio n made by volunteers . ## Section D Achievements and performance **Summary of the main achievemen ts of the charity during the year** The hut being regarded as a local business received three small business grants this year in addition to the lottery grant. The Lottery Grant is specifically for replacing the Kitchen roof and renovating the kitchen area. We have spent £1400 leaving £8200 **TAR Agnes Spencer Memorial Hut** 1 February **2022** 5 Section D Achievements and performance Various measures enabled the expenditure to be minimised. Notably - Reduced council rates were levied this year. - The rubbish collection was again stopped during the lockdown. - The night storage heaters are turned off as soon as temperature rose. - Resolving the electricity account with the supplier resulting in a £341.61 credit being applied to the account in February. ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Eden District Council grants will be used to support and renovate the hut The following items are being considered for funding. - The roof over the kitchen will need replacing in the short term. - The land behind the hut that forms the garden and car park may become available to purchase. We are not actively pursuing the purchase. - Adding insulated panelling behind the setting in the lounge. - Replacing the carpets - Replacing settees - Putting doors on the kitchen cupboards - Replacing the kitchen units opposite the toilets - Replacing the kitchen work top - Replacing the floor covering in the wet kitchen - Reviewing the stability of the corner of the hut. - Investigating secondary glazing **Details of any funds materially in deficit** - Investigating a paid for charging point. **Further financial review details (Optional information)** **TAR Agnes Spencer Memorial Hut** 1 February **2022** 6 You **may choose** to The hut is normally funded by a mixture of outside groups and club members. Any include additional surplice is used to either maintain the hut or enhance the facilities. information, where relevant about: Following the limited opening during the summer and autumn we increased the fee to  the charity’s £8 per person per night with a minimum of £24 per night for the hut (the equivalent of principal sources three members) to cover costs of coal and electric. It is proposed to keep the hut fees at of funds this level. (including any fundraising);  how expenditure This year (2021) we have again been lucky in so far as receiving the small business grants. It is anticipated that these will be used in repairing the Kitchen roof. We would has supported the key objectives like to carry out this work in 2022. of the charity;  investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Ben Pearce **Full name(s)** David Richards **Position (eg Secretary, Chair,** Honorary Hut Warden **etc) Date** 14/02/22 **TAR Agnes Spencer Memorial Hut** 1 February **2022** 7 ## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **07 01 2021 07 01 2022 From To** ## Section A Reference and administration details **Charity name** Cleveland Mountaineering Centre **Other names charity is known by** Agnes Spencer Memorial Hut **Registered charity number (if any)** 267169 **Charity's principal address** Woodbine Cottage West Rounton Northallerton **Postcode DL6 2LW** **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
David Richards Honorary Hut Cleveland Mountaineering
1
Warden Club
Jancis Richards Hut Booking To July 2021 Cleveland Mountaineering
2
Secretary Club
Victoria Laing Hut Booking From July 2021 Cleveland Mountaineering
3
Secretary Club
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **----- Start of picture text -----**
Name Dates acted if not for whole year
Ben Pearce
Lucy Tulloch
Christine Close
David Richards
**----- End of picture text -----**
## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**|**Address**| |---|---|---| |**None**||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Deed of Trust dated 31[st] December 2009 (eg. trust deed, **TAR Agnes Spencer Memorial Hut** 1 February **2022** 1 constitution) How the charity is constituted Trust (eg. trust, association, company) The charity trustees who manage the charity are appointed by the Cleveland Trustee selection Mountaineering Club. methods The Trustees for the Charity are appointed by the retiring trustees. They are volunteers (eg. appointed by, from the Cleveland Mountaineering Club elected by) ## **Additional governance issues (Optional information)** You **may choose** to include The Agnes Spencer memorial hut is Held in trust by the Trustees for the Charity. additional information, where relevant, about: The day to day management of the hut is managed by the Committee of Cleveland  policies and procedures Mountaineering Club on behalf of the Charity. The Cleveland Mountaineering Club adopted for the committee reports to the Trustees of the Charity. induction and training of trustees; The Honorary Hut Warden and Hut Bookings Secretary are volunteering club officers  the charity’s appointed by the Cleveland Mountaineering Club. They report to the committee of the organisational structure and any wider network Cleveland Mountaineering Club. with which the charity works;  relationship with any related parties;  trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** The provision of accommodation and related facilities for the purpose of carrying out all aspects of the sport of mountaineering, including hill walking and rock climbing, to members of the Cleveland **Summary of the objects of** Mountaineering Club, members of affiliated clubs of the British Mountaineering Council, and other **the charity** groups as agreed by the Trustees. **set out in its governing document** Geographically the beneficiaries will be primarily from Cleveland, County Durham and North Yorkshire, but from time to time may be from any region of the United Kingdom. **TAR Agnes Spencer Memorial Hut** 1 February **2022** 2 **Financial Summary: -** The hut has been severely affected by the impact of coronavirus. ## **CLEVELAND MOUNTAINEERING CENTRE (CHARITY REG. NO. 267169)** ## **ACCOUNTS FOR 2020 - PERIOD: 7/1/2020 - 6/1/2021** **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **----- Start of picture text -----**
Income 2021 2020 2019 2018 2017
Hut Fees – CMC Members & Guests £2,439.22 £232.00 £1,670.00 £1,823.00 £1,723.00
Hut Fees – Members guests £1,240.00 £1,368.00 £432.00 £632.00 £344.00
Booked Parties Fees £2,103.00 £1,156.00 £4,035.00 £3,428.00 £4,280.00
Sale of Hut Keys £30.00 £21.00 £135.00 £45.00 £30.00
Savings Account Interest £2.80 £0.00 £0.00 £0.00 £0.00
Current Account Interest £0.00 £1.10 £0.00 £0.00 £0.00
Donations £25,940.21 £12,427.10 £0.00 £0.00 £0.00
Refunds -£12.00 -£360.00 £0.00 £0.00 £0.00
Total Income £31,743.23 £14,845.20 £6,272.00 £5,928.00 £6,377.00
Expenditure
Electricity £541.64 £843.45 £722.31 £799.96 £1,368.20
Water £104.78 £83.06 £94.77 £90.84 £81.52
Rates & Bins £215.86 £201.60 £453.79 £436.06 £413.72
Maintenance / Improvements £1,758.97 £2,769.46 £2,725.30 £552.07 £571.37
Fuel (Coal) £244.40 £290.80 £373.80 £593.89 £461.60
Household consumables £135.67 £93.86 £71.89 £53.69 £113.99
Insurance £549.75 £525.00 £501.42 £478.97 £393.00
Miscellaneous £322.55 £360.00 £210.70 £412.24 £119.53
Postage & Stationery £18.12 £0.00 £54.27 £89.09 £65.15
Fittings & Equipment £0.00 £0.00 £241.22 £608.34 £196.60
Total Expenditure £3,891.74 £5,167.23 £5,449.47 £4,115.15 £3,784.68
Income / Expenditure Variance £27,851.49 £9,677.97 £822.53 £1,812.85 £2,592.32
Balance Sheet as at 31-12-2021
Savings Acc £37,273.11 £10,001.10 £0.00 £0.00 £0.00
Current Account 7636.93 7082.05 £6,871.98 £6,265.60 £4,288.90
Cash in hand £91.68 £40.30 £221.50 £5.35 £169.20
Total Assets £44,910.04 £17,083.15 £7,093.48 £6,270.95 £4,458.10
Accumulated Fund
On 1st January £17,083.15 £7,093.48 £6,270.95 £4,458.10 £1,865.78
Surplus £27,851.49 £9,677.97 £822.53 £1,812.85 £2,592.32
At 31-12-2021 £44,934.64 £16,771.45 £7,093.48 £6,270.95 £4,458.10
**----- End of picture text -----**
## **Prepared by : Dave Richards** ## **Checked by :** The cost of the electric has been distorted by being over charged between 2017 and 2019 and a significant credit in 2021. There has been a large price increase in October 2021. The projected cost for 2022 is £1400. We have received £16335.21 in Coronavirus small business support grants and £9600 lottery grant. **TAR Agnes Spencer Memorial Hut** 1 February **2022** 3 |**Year**|**2014**|**2015**|**2016**|**2017**|**2018**|**2019**|**2020**| |---|---|---|---|---|---|---|---| |**Members Nights ***|358|515|415|365|389|371|**241**| |**Guest Nights**|69|89|82|43|79|54|| |**Booked Party Nights**|393|367|347|392|300|294|**91**| |**Total Bed Nights**|820|971|844|800|768|719|**332**| As can be seen the occupancy has significantly improved from 2020 whilst being still slightly less than 2019. A report on the statutory governance of the hut is appended. I have not included the associated risk assessments although these are available on request. Following the winter lockdown by following the British Mountaineering Council guidelines it was possible to open the hut in a limited manor. **TAR Agnes Spencer Memorial Hut** 1 February **2022** 4 **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaki ng; We were pleased that it was possible to open in the spring. - Unfortunately, we were again unable to run a maintenance meet again this year. - The floor in the toilets and toilets has been replaced. - We have also received three additional business closure grants. - policy programm e related investmen t; - contributio n made by volunteers . ## Section D Achievements and performance **Summary of the main achievemen ts of the charity during the year** The hut being regarded as a local business received three small business grants this year in addition to the lottery grant. The Lottery Grant is specifically for replacing the Kitchen roof and renovating the kitchen area. We have spent £1400 leaving £8200 **TAR Agnes Spencer Memorial Hut** 1 February **2022** 5 Section D Achievements and performance Various measures enabled the expenditure to be minimised. Notably - Reduced council rates were levied this year. - The rubbish collection was again stopped during the lockdown. - The night storage heaters are turned off as soon as temperature rose. - Resolving the electricity account with the supplier resulting in a £341.61 credit being applied to the account in February. ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Eden District Council grants will be used to support and renovate the hut The following items are being considered for funding. - The roof over the kitchen will need replacing in the short term. - The land behind the hut that forms the garden and car park may become available to purchase. We are not actively pursuing the purchase. - Adding insulated panelling behind the setting in the lounge. - Replacing the carpets - Replacing settees - Putting doors on the kitchen cupboards - Replacing the kitchen units opposite the toilets - Replacing the kitchen work top - Replacing the floor covering in the wet kitchen - Reviewing the stability of the corner of the hut. - Investigating secondary glazing **Details of any funds materially in deficit** - Investigating a paid for charging point. **Further financial review details (Optional information)** **TAR Agnes Spencer Memorial Hut** 1 February **2022** 6 You **may choose** to The hut is normally funded by a mixture of outside groups and club members. Any include additional surplice is used to either maintain the hut or enhance the facilities. information, where relevant about: Following the limited opening during the summer and autumn we increased the fee to  the charity’s £8 per person per night with a minimum of £24 per night for the hut (the equivalent of principal sources three members) to cover costs of coal and electric. It is proposed to keep the hut fees at of funds this level. (including any fundraising);  how expenditure This year (2021) we have again been lucky in so far as receiving the small business grants. It is anticipated that these will be used in repairing the Kitchen roof. We would has supported the key objectives like to carry out this work in 2022. of the charity;  investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Ben Pearce **Full name(s)** David Richards **Position (eg Secretary, Chair,** Honorary Hut Warden **etc) Date** 14/02/22 **TAR Agnes Spencer Memorial Hut** 1 February **2022** 7 |**Auditor’s Report**
**Cleveland Mountaineering Centre**
**Accounts – 2020**|Issue
Date
18thFebruary
2022|Issue
Date
18thFebruary
2022| |---|---|---| ||Page|**Error! AutoText**
**entry not**
**defined.**| ## **1.0 ACCOUNTS** The accounts audited are: HSBC Community Account 40-35-03 71486144 HSBC Community Savings Account 40-35-03 21486152 This Audit covers the period 1[st] January 2021 to 31[st] December 2021 and was carried out by Ben Pearce on 18[th] February 2021. ## **2.0 SUMMARY** The Auditor found the accounts to be in good order with sufficient information to complete the audit. 2021 saw continued impact from the COVID-19 pandemic which impacted the whole period to a greater, or lesser, extent as the COVID ‘rules’ changed. As use of the hut became possible so it seemed people were keen to make use of it. A ‘sole use’ arrangement was put in place so that the whole hut could be booked by members at a minimum rate of £24/night to cover heating costs. Overall the hut saw substantially more use than in 2020 and, although bed nights were lower than in 2019, the revenue was similar. Fixed costs were reduced where possible, such as cancellation of the refuse collection service, but the majority, such as insurance and PAT Testing, had to be paid in full. Eden district Council reduced the rates and there was also a refund for previous overcharging of electricity. It is noted that energy process increased significantly towards the end of 2021 and this will be reflected in higher costs for 2022. Maintenance work continued where lockdowns permitted and some costs were incurred. Principle amongst the repairs was the replacement of the toilets and repair of the male toilet floor. Of particular significance further grants were offered by the Lottery and Eden District Council to help small businesses through the COVID-19 disruptions. The Lottery grant of £9,600 is specifically for the repairs to the kitchen roof and kitchen refurbishment. The other grants will be used for improvements to the hut as agreed between the Hut Trustees and the CMC, represented by the Committee. The Auditor found nothing untoward with operation of the Bank Accounts. This statement is specifically included as the accounts have a sole signatory. ## **3.0 AUDITOR’S CHECKLIST** - 3.1 _As well as the accounts summary sheet (published with AGM papers) has the supporting data been provided (accounts worksheet)?_ Yes. Spread sheets were provided for the audit together with electronic (scanned) copies of all bank statements and a selection of receipts requested by the Auditor. The auditor checked a representative selection of receipts and bank statement details against the spread sheet and found all to be in good order. |**Auditor’s Report**
**Cleveland Mountaineering Centre**
**Accounts – 2020**|Issue
Date
18thFebruary
2022|Issue
Date
18thFebruary
2022| |---|---|---| ||Page|**Error! AutoText**
**entry not**
**defined.**| - 3.2 _Does the opening balance agree with last year's closing balance?_ - Yes, for the both the current account and the savings account. - 3.3 _Do expenditure and income figures add up correctly?_ - Yes, for both accounts. - 3.4 _Is expenditure supported by receipts? If not what % of expenditure is unreceipted?_ The Auditor reviewed a selection of the receipts with a focus on the more significant spend e.g. the toilet improvement works, electricity and coal. All was found to be in order and, given time constraints, the Auditor did not feel it necessary to sum all of the receipts to determine the percentage of receipted expenditure. - 3.5 _Have all bank statements for the year been provided and do they agree with the records?_ Yes. Bank statements have been provided and agree with the spread sheets. - 3.6 _Have any unusual items or deviations from the norm been investigated?_ There were no exceptions or deviations considered unusual, apart from the Lottery and Eden Valley Council grants which do not need investigation. - 3.7 _Has the Charity closed any accounts during the year and if so has the closing balance been transferred and recorded correctly?_ No accounts have been closed in the period. - 3.8 _Has all the information and explanations necessary to carry out the audit been supplied?_ Yes, full details and records were provided. ## **4.0 CHARITY COMMISSION SUBMISSION** - 4.1 _Has the Trustees’ Annual report been prepared?_ Yes, the report has been prepared and a copy provided for review. Ben Pearce 18/02/2022