WESTON MILL OAK VILLA SPORTS AND COMMUNITY ASSOCIATION
Registered Charity Number: 266964
TRUSTEES’ REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST OCTOBER 2020
WESTON MILL OAK VILLA SPORTS AND COMMUNITY ASSOCIATION
CONTENTS OF THE FINANCIAL STATEMENTS For The Year Ended 31st October 2020
| Page | |
|---|---|
| General Information | 1 |
| Trustees’ Annual Report | 2 |
| Independent Examiners’ Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Tangible Fixed Assets Schedule | 9 |
WESTON MILL OAK VILLA SPORTS AND COMMUNITY ASSOCIATION
GENERAL INFORMATION For The Year Ended 31st October 2020
HOLDING TRUSTEES: Mr L Williams (President) Mr M Bluett Mr D Rickard COMMITTEE MEMBERS: Mr D Rickard (Chairman) Mr M Davies (Treasurer) Mrs J Edwards (Secretary) Mr I Taylor (Vice Chairman) Mr B Beer Mr D Evans Mrs J Furzeland Mr I Johnson Mrs P Northfield Mrs J Whitehead Mr T Wieprecht
ADDRESS: Ferndale Road Weston Mill Plymouth Devon
ACCOUNTANTS: Thomas Westcott Chartered Accountants Plym House 3 Longbridge Road Marsh Mills Plymouth PL6 8LT
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WESTON MILL OAK VILLA SPORTS AND COMMUNITY ASSOCIATION
TRUSTEES' REPORT For the financial year ended 31st October 2020
The Trustees present their Annual Report and Financial Statements for the year ended 31st October 2020.
A. OBJECTS OF THE ASSOCIATION
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i) To promote the benefit of the inhabitants of the Weston Mill area of the City of Plymouth and the neighbourhood without distinction of sex, political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
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ii) To establish or to secure the establishment of a community centre, and to maintain and manage, or to co-operate with any local statutory authority in the maintenance and management of, such a centre for activities promoted by the association and its constituent bodies in furtherance of the above objects.
B. COMMUNITY ACTIVITIES
KICK BOXING
Four sessions a week are run for the above. They cater for ages from 8 upwards. All sessions are well attended and are run by Fully Qualified Instructors who have been cleared by the CRB. Grading is carried out twice a year on a Sunday morning.
SPORTS GROUNDS
All the pitches at Weston Mill are cut, marked and maintained by the Association.
SALSA DANCING
Sessions held in the Main Hall every Wednesday evening, 7.30 pm – 11.00 pm. Beginners and upwards.
LINE DANCING
Held in Lower Hall every Monday evening, 7.30 pm – 11.00 pm.
M/PIRE DANCE
A Dance group for 4 to 14 year olds held every Monday between 3.30 and 7.00 pm.
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WESTON MILL OAK VILLA SPORTS AND COMMUNITY ASSOCIATION
TRUSTEES' REPORT For the financial year ended 31st October 2020
SENIOR FOOTBALL
Signal Box Oak Villa now has 4 senior teams all based at Weston Mill. 3 male teams participate within the Plymouth & West Devon Football League with 2 teams competing on a Saturday and 1 on a Sunday. A ladies team competes within the Devon Women’s League on Sundays and all of our senior teams provide a player pathway from youth into adult football.
JUNIOR FOOTBALL
Signal Box Frankfort oversees all youth football on the site with teams competing within the Devon Junior & Minor League under the names of either SB Frankfort or Signal Box. With 16 different teams encompassing both boys and girls aged between 6 and 18 years of age, over 250 players represent the Club and on most Saturday mornings the fields are a hive of activity with players, parents and supporters alike.
RUGBY
Old Technicians have a long and much valued service with the Association, which they have now been part of for 38years. They continue to play within the Devon League One and have an excellent Club Committee who along with many devoted Club stalwarts regularly give up their time to improve their own facilities within the Sports Club.
PHOENIX TABLE TENNIS
Twice a week up to 30 people meet to brush up on their Table Tennis skills.
COMPANION CLUB
The companion club is run on a weekly basis for the over 50’s. A variety of activities are carried out including darts, carpet bowls and putting. The club also arrange outside visits and parties. This is an extremely important part of the association and is well attended.
OVER 50’s CLUB
Once a fortnight, an over 50 ’ s club hold both games and social activities, although the recent CoVid situation has meant that many members of this Club including the Group’s Committee Members are currently reviewing their ongoing participation.
BIRD CLUB
Plymouth Cage Bird Society is based at the Weston Mill Oak Villa and has both their meetings and their shows in our main hall. The shows can attract over 500 birds on display.
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WESTON MILL OAK VILLA SPORTS AND COMMUNITY ASSOCIATION
TRUSTEES' REPORT For the financial year ended 31st October 2020
WMOV SOCIAL CLUB
Due to previous financial constraints, the Social Club paid rent of £100 per month for the first four months of the year but then it was forced to close by the Covid-19 pandemic and the Association agreed to afford the Social Club a payment holiday during such a time period and offer whatever initial assistance that they deemed to be appropriate. The Association received an initial Covid-19 Support Grant of £25,000 from Plymouth City Council, which we were able to use to assist the Social Club with their cash flow during the First phase of the Lockdown. During the earlier months of the Financial Year, they were also assisted by monies received through the efforts of the small group of volunteers i.e. The “Ladies Committee” on behalf of the Association.
The arrangement continues to be that the Association’s ongoing Financial Support of the Social Club including such matters as the lease arrangements will be reviewed on a regular basis and that in the future the Association would expect the Social Club rent to be increased back up to a level conversant with the previously agreed commercial level, e.g. the £625 per month that was agreed within the previous Lease agreement.
COMMUNITY HALL & MEETING ROOMS
The Association also makes available its Community Hall and meeting rooms to members of the Local Community to hire privately with these facilities being available to host such events like Wedding Receptions, Birthday Parties and other such Special Occasions.
The Local Council utilise the Hall for their Election purposes and some of the local councillors use the meeting rooms for their Monthly meetings. We also have other Groups that use these rooms on a regular basis, i.e. from time to time and not weekly.
Various other Fund Raising events are also run from the Hall throughout the year such as the South West Children’s Hospice that has been supported for many years by members of our Committee.
OVERVIEW
The past financial year has been a challenging one for the Association and many of its users, all of whom have been affected in one way or another by the CoVid-19 Pandemic that brought with it many uncertainties and a “stop-start” scenario, although for some they are as yet to return to their activities and sadly for some they may never do so. This has meant that the Association has had to try wherever possible to protect its assets yet also, where possible be supportive of all those who have been longstanding associates.
All in all we feel that the Association is growing in their role as a community centre for the residents of Weston Mill and surrounding areas. The updating of all facilities is an ongoing task being carried out by a core of hard working unpaid volunteers.
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WESTON MILL OAK VILLA SPORTS AND COMMUNITY ASSOCIATION
TRUSTEES' REPORT For the financial year ended 31st October 2020
C. CONSTITUTION
The policy and general management of the affairs of the Association is directed by a council of members, normally referred to as ‘The Committee’. Members of the committee are elected from within the membership of the Association, with the option to co-opt further members as and when required.
In addition, title of the real property is vested in Holding Trustees who are appointed by the Committee. The Holding Trustees enter into a deed of trust which sets out the purpose and conditions under which they hold the said property in trust for the Association.
D. HOLDING TRUSTEES
Mr L Williams (also president of Association) Mr M Bluett Mr D Rickard COMMITTEE Mr D Rickard (Chairman) Mr M Davies (Treasurer) Mrs J Edwards (Secretary) Mr I Taylor (Vice Chairman) Mr B Beer Mr D Evans Mrs J Furzeland Mr I Johnson Mrs P Northfield Mrs J Whitehead Mr T Wieprecht
E. RISK MANAGEMENT
The Trustees have assessed the major risks to which the Association is exposed, in particular those related to its operations and finances and are satisfied that systems are in place to mitigate exposure to the major risks.
F. RESERVES
The Trustees believe that the current level of reserves is appropriate in order to safeguard the Association’s financial position for the foreseeable future.
SIGNED ON BEHALF OF THE TRUSTEES Derek Rickard
.......................................... Mr D Rickard
Date: 4[th] May 2021.
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WESTON MILL OAK VILLA SPORTS AND COMMUNITY ASSOCIATION
I report to the Trustees on my examination of the accounts for the year ended 31[st] October 2020 set out on pages seven to nine.
Respective responsibilities of trustees and examiner
As the charity trustees of the Association, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
Having satisfied myself that the accounts are not required to be audited and are eligible for independent examination, I report in respect of my examination of the Association’s accounts carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Association as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
P.D Stapleton
Paul Stapleton FCA Thomas Westcott Chartered Accountants Plym House 3 Longbridge Road Marsh Mills Plymouth PL6 8LT.
Date: 4[th] May 2021.
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WESTON MILL OAK VILLA SPORTS AND COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES
For The Year Ended 31st October 2020
| INCOMING RESOURCES 300 Club Christmas & other raffles Social Club rent Hire of hall and rents (net of refunds) Hire of car park TV aerial rent Quiz Nights Amounts received from Ladies Committee & wakes Grants, Donations and other income: PCC Covid-19 Support Grant Sundry donations & pitch hire Old Techs RFC SB Oak Villa FC TOTAL INCOMING RESOURCES RESOURCES EXPENDED 300 Club prizes Trustees remuneration Rent and rates Insurance (half share with Social Club) Light and heat Building repairs and renewals Ground maintenance Donations to Social Club re repairs, utilities, etc Donation to Old Techs RFC re changing room Printing, postage, stationery, advertising Sundries and subscriptions Christmas raffle printing Accountancy Legal & professional fees Depreciation of equipment TOTAL RESOURCES EXPENDED NET (OUTGOING) INCOMING RESOURCES FOR THE YEAR |
Income Fund -Unrestricted 2020 £ 415 678 400 4,480 1,840 2,750 180 6,022 25,000 - - 2,500 44,265 345 - 5,530 1,355 128 2,832 2,210 29,606 2,000 81 94 178 930 420 1,425 47,134 (2,869) |
Total Funds 2020 £ 415 678 400 4,480 1,840 2,750 180 6,022 25,000 - - 2,500 44,265 345 - 5,530 1,355 128 2,832 2,210 29,606 2,000 81 94 178 930 420 1,425 47,134 (2,869) |
Total Funds 2019 £ 1,293 766 1,200 12,772 2,580 2,750 164 16,468 - 633 500 2,849 41,975 1,065 - 5,980 1,618 194 7,485 5,285 12,614 - 146 328 155 930 240 1,425 37,465 4,510 |
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WESTON MILL OAK VILLA SPORTS AND COMMUNITY ASSOCIATION
BALANCE SHEET 31st October 2020
| 2020 £ £ FIXED ASSETS: Leasehold property 194,729 Equipment 2,517 197,246 CURRENT ASSETS: Bank current account 29,128 Cash and floats in hand 1,442 Debtors and prepayments 1,000 31,570 CURRENT LIABILITIES: Creditors 1,614 1,614 NET CURRENT ASSETS 29,956 227,202 REPRESENTED BY: UNRESTRICTED INCOME FUND: Balance as at 1st November 2019 230,071 Add: Net (outgoing) incoming resources for the year (2,869) Balance as at 31st October 2020 227,202 |
2020 £ £ FIXED ASSETS: Leasehold property 194,729 Equipment 2,517 197,246 CURRENT ASSETS: Bank current account 29,128 Cash and floats in hand 1,442 Debtors and prepayments 1,000 31,570 CURRENT LIABILITIES: Creditors 1,614 1,614 NET CURRENT ASSETS 29,956 227,202 REPRESENTED BY: UNRESTRICTED INCOME FUND: Balance as at 1st November 2019 230,071 Add: Net (outgoing) incoming resources for the year (2,869) Balance as at 31st October 2020 227,202 |
2019 | £ 198,671 31,400 |
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|---|---|---|---|---|
| £ 194,729 3,942 |
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| 29,085 1,629 2,385 |
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| 33,099 | ||||
| 1,699 | ||||
| 1,699 | ||||
| 227,202 | 230,071 | |||
| 230,071 (2,869) |
225,561 4,510 |
|||
| 227,202 | 230,071 |
The financial statements were approved by the Trustees on 4[th] May 2021 and were signed on their behalf by:
Derek Rickard Mark Davies ……………………………….. …………………………….. Mr D Rickard Mr M Davies
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WESTON MILL OAK VILLA SPORTS AND COMMUNITY ASSOCIATION
TANGIBLE FIXED ASSETS SCHEDULE
31st October 2020
| COST: At 1stNovember 2019 Additions in year At 31stOctober 2020 DEPRECIATION: At 1stNovember 2019 Charge for year At 31stOctober 2020 NET BOOK VALUE: At 31stOctober 2020 At 31stOctober 2019 |
Leasehold Property £ 194,729 - 194,729 - - - 194,729 194,729 |
Equipment £ 23,925 - 23,925 19,983 1,425 21,408 2,517 3,942 |
Totals |
|---|---|---|---|
| £ 218,654 - |
|||
| 218,654 | |||
| 18,558 1,425 |
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| 19,983 | |||
| 197,246 | |||
| 198,671 |
N.B.The property is insured for £1,881,973 and the plant, fixtures, fittings and equipment for £135,450.
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