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2022-12-31-accounts

COMPANY REGISTRATION NUMBER: 00035585 CHARITY REGISTRATION NUMBER: 266713

The Southdown Sheep Society Company Limited by Guarantee Unaudited financial statements 31 December 2022

The Southdown Sheep Society

Company Limited by Guarantee

Financial statements

Year ended 31 December 2022

Page
Members' annual report (incorporating the directors' report) 1
Independent examiner's report to the members 5
Statement of financial activities (including income and expenditure account) 6
Balance sheet 7
Notes to the financial statements 9

The Southdown Sheep Society

Company Limited by Guarantee

Members' annual report (incorporating the directors' report)

Year ended 31 December 2022

The members, who are also the directors for the purposes of company law, present their report and the unaudited financial statements of the charity for the year ended 31 December 2022.

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Companies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.

Reference and administrative details

Registered charity name The Southdown Sheep Society Charity registration number 266713 Company registration number 00035585 Principal office and registered Meens Farm office Capps Lane All Saints Halesworth Suffolk IP19 0PD

The members

The trustees who served during the year and at the date of approval were as follows:

Jonathan Long Howard Wood Neil Stainthorpe Brian Alderson Sidney Cook Lindsay Dane Patrick Goldsworthy MBE Paul Humphrey Stephen Humphrey Tim Morris Les Newman Sarah Mitchell Michael Sprake William Morton (Appointed on 19/10/22) Graham Ryves-Webb (Appointed on 19/10/22) Mark Robertson (Appointed on 19/10/22) Robert Beaumont (Resigned 28/07/22) Duncan Crundwell (Resigned 19/10/22) Miriam Parker (Resigned 24/10/22)

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The Southdown Sheep Society

Company Limited by Guarantee

Members' annual report (incorporating the directors' report) (continued)

Year ended 31 December 2022

President: President Elect:

Sarah Mitchell Graham Ryves-Webb

Members of Council

Chairman of Council: Vice Chairman: Honorary Treasurer:

Other Members

Jonathan Long Howard Wood Neil Stainthorpe Brian Alderson Sidney Cook Lindsay Dane Patrick Goldsworthy MBE Paul Humphrey Stephen Humphrey Tim Morris Les Newman William Morton Graham Ryves-Webb Mark Robertson Sarah Mitchell Michael Sprake Robert Beaumont Miriam Parker

Company secretary Independent examiner

Mrs G Sprake

Mr M C Waters ACA FCCA Lovewell Blake LLP Chartered accountants The Wherry Quay Street Halesworth Suffolk IP19 8ET

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The Southdown Sheep Society

Company Limited by Guarantee

Members' annual report (incorporating the directors' report) (continued)

Year ended 31 December 2022

Objectives and activities

a. MAIN ACTIVITIES UNDERTAKEN TO FURTHER THE CHARITY'S PURPOSES FOR PUBLIC BENEFIT

The Council has referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities. In particular, the Council consider how planned activities will contribute to the aims and objectives they have set.

Strategic report

The following sections for achievements and performance and financial review form the strategic report of the charity.

Achievements and performance

a. REVIEW OF ACTIVITIES

The Southdown Sheep Society has engaged in activities during 2022 in order to promote the breed and encourage and increase membership and the registration of breeding sheep. The Society's National Show was held at the Royal Welsh Show in July, the Premier Sale was held at Worcester, with a further sale at Melton Mowbray and the Society's AGM was held at Stoneleigh in October.

b. INVESTMENT POLICY AND PERFORMANCE

The Council has considered the most appropriate policy for investing funds and has found that CCLA Investment Management Ltd COIF Charity Funds and Cambridge and Counties Bank meet their requirements to general income.

Financial review

a. RESERVES POLICY

The Council has established a policy to maintain unrestricted funds which are free reserves of the charity at a level which equates to approximately twenty four months unrestricted expenditure. This provides sufficient funds to cover management administration and support costs.

The balance held as unrestricted at 31 December 2022 was £58,732, of which £58,653 are regarded as free reserves, after allowing for funds tied up in tangible fixed assets. The Council consider that sufficient unrestricted resources are held.

Plans for future periods

a. FUTURE DEVELOPMENTS

The Society plans to continue the activities as authorised above in the forthcoming years subject to satisfactory funding arrangements. The Council continues to review income and expenditure to ensure it meets the needs and expectations of the membership with an emphasis on promoting the breed for the benefit of the membership.

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The Southdown Sheep Society

Company Limited by Guarantee

Members' annual report (incorporating the directors' report) (continued)

Year ended 31 December 2022

Structure, governance and management

a. CONSTITUTION

The company is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 6 January 1892 (and amended on 19 September 2020).

The purpose of the company is to encourage the breeding of Southdown Sheep and the maintenance of the purity of the breed and to this purpose the compilation and publication of a flock book and the arrangement of shows and classes for which prizes may be donated or augmented.

The obligations of the members' are to pay the Society an annual subscription according to the scale determined by the Council.

There have been no changes in the charitable purposes since the last annual report.

b. METHOD OF APPOINTMENT OR ELECTION OF COUNCIL MEMBERS

The Society is managed on a daily basis by the chairman and the company secretary.

The management of the company is the responsibility of the Council member who are elected and co-opted under the terms of the Articles of Association, as amended on 19 September 2020.

The members' annual report and the strategic report were approved on .............................. and signed on behalf of the board of trustees by:

…………………… Mr Jonathan Long Chairman

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The Southdown Sheep Society

Company Limited by Guarantee

Independent examiner's report to the members of The Southdown Sheep Society

Year ended 31 December 2022

I report to the charity members on my examination of the financial statements of the company for the year ended 31 December 2022 which comprise the statement of financial activities (including income and expenditure account), balance sheet and the related notes.

Responsibilities and basis of report

As the charity's members of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).

Having satisfied myself that the financial statements of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's financial statements as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or

  4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr M C Waters ACA FCCA Independent Examiner

Lovewell Blake LLP Chartered accountants The Wherry Quay Street Halesworth Suffolk IP19 8ET

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The Southdown Sheep Society

Company Limited by Guarantee

Statement of financial activities (including income and expenditure account)

Year ended 31 December 2022

2022 2022 2021
Unrestricted
funds Total funds Total funds
Note £ £ £
Income and endowments
Donations and legacies 5 2,475 2,475 2,478
Charitable activities 6 26,349 26,349 27,459
Other trading activities 7 341 341 192
Investment income 8 435 435 495
Other income 9 8,510 8,510
-------------------------- -------------------------- --------------------------
Total income 38,110 38,110 30,624
========================== ========================== ==========================
Expenditure
Expenditure on charitable activities 10 22,795 22,795 42,234
Other expenditure 11 5,653 5,653 3,853
-------------------------- -------------------------- --------------------------
Total expenditure 28,448 28,448 46,087
========================== ========================== ==========================
-------------------------- -------------------------- --------------------------
Net income/(expenditure) and net movement in funds 9,662 9,662 (15,463)
========================== ========================== ==========================
Reconciliation of funds
Total funds brought forward 49,070 49,070 64,533
-------------------------- -------------------------- --------------------------
Total funds carried forward 58,732 58,732 49,070
========================== ========================== ==========================

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

The notes on pages 9 to 15 form part of these financial statements.

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The Southdown Sheep Society

Company Limited by Guarantee

Balance sheet

31 December 2022

2022 2021
Note £ £ £ £
Fixed assets
Tangible fixed assets 14 79 105
Current assets
Stocks 15 125 225
Debtors 16 6,027 4,723
Cash at bank and in hand 60,233 49,798
-------------------------- --------------------------
66,385 54,746
Creditors: Amounts falling due within
one year 17 7,732 5,781
-------------------------- --------------------------
Net current assets 58,653 48,965
-------------------------- --------------------------
Total assets less current liabilities 58,732 49,070
-------------------------- --------------------------
Net assets 58,732 49,070
========================== ==========================
Funds of the charity
Unrestricted funds 58,732 49,070
-------------------------- --------------------------
Total charity funds 18 58,732 49,070
========================== ==========================

For the year ending 31 December 2022 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.

The balance sheet continues on the following page.

The notes on pages 9 to 15 form part of these financial statements.

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The Southdown Sheep Society

Company Limited by Guarantee

Balance sheet (continued)

31 December 2022

These financial statements were approved by the board of trustees and authorised for issue on ........................, and are signed on behalf of the board by:

………………… …………………… Mr Jonathan Long Mr Neil Stainthorpe Chairman

Honorary Treasurer

Company registration number: 00035585

The notes on pages 9 to 15 form part of these financial statements.

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The Southdown Sheep Society

Company Limited by Guarantee

Notes to the financial statements

Year ended 31 December 2022

1. General information

The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Meens Farm, Capps Lane, All Saints, Halesworth, Suffolk, IP19 0PD.

2. Statement of compliance

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

3. Accounting policies

Basis of preparation

The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Going concern

There are no material uncertainties about the charity's ability to continue.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's

purposes.

Designated funds are unrestricted funds earmarked by the members for particular future project or commitment.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.

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The Southdown Sheep Society

Company Limited by Guarantee

Notes to the financial statements (continued)

Year ended 31 December 2022

3. Accounting policies (continued)

Incoming resources

All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:

Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:

All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.

Tangible assets

Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.

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The Southdown Sheep Society

Company Limited by Guarantee

Notes to the financial statements (continued)

Year ended 31 December 2022

3. Accounting policies (continued)

Depreciation

Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:

Plant and machinery - 25% reducing balance Fixtures and fittings - 25% reducing balance

Stocks

Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing the stock to its present location and condition.

4. Limited by guarantee

The company is limited by guarantee whereby the members of the company guarantee the liabilities of the company to the extent of £1 per member.

5. Donations and legacies

Unrestricted Total Funds Unrestricted Total Funds
Funds 2022 Funds 2021
£ £ £ £
Donations
Donations 473 473 12 12
Gift Aid reclaimable 2,002 2,002 2,466 2,466
---------------------- ---------------------- ---------------------- ----------------------
2,475 2,475 2,478 2,478
====================== ====================== ====================== ======================
Charitable activities
Unrestricted Total Funds Unrestricted Total Funds
Funds 2022 Funds 2021
£ £ £ £
Subscriptions 11,967 11,967 12,651 12,651
Registrations 13,251 13,251 12,789 12,789
Publications 1,056 1,056 1,153 1,153
Flock competition 75 75 350 350
Sales levy 331 331
Field day raffle 185 185
-------------------------- -------------------------- -------------------------- --------------------------
26,349 26,349 27,459 27,459
========================== ========================== ========================== ==========================

6. Charitable activities

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The Southdown Sheep Society

Company Limited by Guarantee

Notes to the financial statements (continued)

Year ended 31 December 2022

Income from registrations
Unrestricted Total Funds Unrestricted Total Funds
Funds 2022 Funds 2021
£ £ £ £
Ram entries 3,602 3,602 3,528 3,528
Ewe entries 7,585 7,585 6,131 6,131
Late ram entries 284 284 340 340
Late ewe entries 1,636 1,636 2,674 2,674
Pedigree certificates and charges 114 114 116 116
-------------------------- -------------------------- -------------------------- --------------------------
13,221 13,221 12,789 12,789
========================== ========================== ========================== ==========================
7. Other trading activities
Unrestricted
Total Funds
Unrestricted Total Funds
Funds 2022 Funds 2021
£ £ £ £
Merchandise sales 341 341 192 192
============= ============= ============= =============
8. Investment income
Unrestricted
Total Funds
Unrestricted Total Funds
Funds 2022 Funds 2021
£ £ £ £
Bank interest receivable 422 422 494 494
Gift aid repayment interest 13 13 1 1
------------- ------------- ------------- -------------
435 435 495 495
============= ============= ============= =============
9. Other income from charitable activities
Unrestricted
Total Funds
Unrestricted Total Funds
Funds 2022 Funds 2021
£ £ £ £
Repayment of legal fees from insurers 8,510 8,510
====================== ====================== ============= =============

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The Southdown Sheep Society

Company Limited by Guarantee

Notes to the financial statements (continued)

Year ended 31 December 2022

10. Expenditure on charitable activities by activity type

Activities
undertaken Total funds Total fund
directly 2022 2021
£ £ £
Competition expenses 529 529 233
Merchandise 100 100 103
Show and field day expenses 498 498 438
Flock book printing 2,300 2,300 2,200
Newsletter 2,040 2,040 2,237
Postage 1,837 1,837 1,940
Printing and stationery 291 291 309
Veterinary fees 389 389 338
Website and advertising expenses 2,916 2,916 2,294
Motor and travel expenses 1,401 1,401 401
Legal and professional fees 743 743 22,741
Secretary's fees 9,751 9,751 9,000
-------------------------- -------------------------- --------------------------
22,795 22,795 42,234
========================== ========================== ==========================
Other expenditure
Unrestricted Total Funds Unrestricted Total Funds
Funds 2022 Funds 2021
£ £ £ £
Communication and IT costs 1,611 1,611 1,455 1,455
Depreciation 26 26 36 36
Insurance 829 829 872 872
Cost of council meetings 729 729 253 253
Sundry 13 13 11 11
Subscriptions 145 145 140 140
Merchandise (ties) 1,082 1,082
Independent examination fees 1,218 1,218 1,086 1,086
---------------------- ---------------------- ---------------------- ----------------------
5,653 5,653 3,853 3,853
====================== ====================== ====================== ======================

11. Other expenditure

12. Staff costs

No employee received employee benefits of more than £60,000 during the year (2021: £NIL).

13. Trustee remuneration and expenses

No salaries or expenses were provided to society members during the year.

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The Southdown Sheep Society

Company Limited by Guarantee

Notes to the financial statements (continued)

Year ended 31 December 2022

14. Tangible fixed assets

Plant and Fixtures and
machinery fittings Total
£ £ £
Cost
At 1 January 2022 and 31 December 2022 1,126 1,800 2,926
====================== ====================== ======================
Depreciation
At 1 January 2022 1,122 1,699 2,821
Charge for the year 1 25 26
---------------------- ---------------------- ----------------------
At 31 December 2022 1,123 1,724 2,847
====================== ====================== ======================
Carrying amount
At 31 December 2022 3 76 79
====================== ====================== ======================
At 31 December 2021 4 101 105
====================== ====================== ======================
15. Stocks
2022 2021
£ £
Raw materials and consumables 125 225
============= =============
16. Debtors
2022 2021
£ £
Trade debtors 6,027 4,723
====================== ======================
17. Creditors: Amounts falling due within one year
2022 2021
£ £
Trade creditors 104
Accruals and deferred income 7,732 5,677
---------------------- ----------------------
7,732 5,781
====================== ======================

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The Southdown Sheep Society

Company Limited by Guarantee

Notes to the financial statements (continued)

Year ended 31 December 2022

18. Analysis of charitable funds

Unrestricted funds

Unrestricted funds
At At
1 January 202 31 December
2 Income Expenditure 2022
£ £ £ £
General funds 49,070 38,110 (28,448) 58,732
========================== ========================== ========================== ==========================
At At
1 January 202 31 December
1 Income Expenditure 2021
£ £ £ £
General funds 64,533 30,624 (46,087) 49,070
========================== ========================== ========================== ==========================
Analysis of net assets between funds
Unrestricted Total Funds
Funds 2022
£ £
Tangible fixed assets 79 79
Current assets 58,653 58,653
-------------------------- --------------------------
Net assets 58,732 58,732
========================== ==========================
Unrestricted Total Funds
Funds 2021
£ £
Tangible fixed assets 105 105
Current assets 48,965 48,965
-------------------------- --------------------------
Net assets 49,070 49,070
========================== ==========================

19. Analysis of net assets between funds

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