COMPANY REGISTRATION NUMBER: 00035585 CHARITY REGISTRATION NUMBER: 266713
The Southdown Sheep Society Company Limited by Guarantee Unaudited financial statements 31 December 2020
The Southdown Sheep Society
Company Limited by Guarantee
Financial statements
Year ended 31 December 2020
| Page | |
|---|---|
| Members’ annual report (incorporating the directors' report) | 1 |
| Independent examiner's report to the members’ | 5 |
| Statement of financial activities (including income and expenditure account) | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 |
The Southdown Sheep Society
Company Limited by Guarantee
Members’ annual report (incorporating the directors' report)
Year ended 31 December 2020
The Council members, who are also the directors for the purposes of company law, presents their report and the unaudited financial statements of the charity for the year ended 31 December 2020.
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Companies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015) (as amended by Update Bulletin 1 published on 2 February 2016 and Update Bulletin 2 published on 5 October 2018).
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The Southdown Sheep Society
Company Limited by Guarantee
Members’ annual report (incorporating the directors' report) (continued)
Year ended 31 December 2020
Reference and administrative details
Registered charity name The Southdown Sheep Society Charity registration number 266713 Company registration number 00035585 Principal office and registered Meens Farm office Capps Lane All Saints Halesworth Suffolk IP19 0PD President: Les Newman President Elect: Duncan Crundwell Members of Council Chairman of Council: Jonathan Long Vice Chairman: Howard Wood Honorary Treasurer: Neil Stainthorpe Other Members Brian Alderson Rob Beaumont Sidney Cook Lindsay Dane Patrick Goldsworthy MBE Edward Harmer Justin Harmer Paul Humphrey Stephen Humphrey Tim Morris Nick Page Miriam Parker Michael Sprake Company secretary Mrs G Sprake Independent examiner Mr J P Shipp ACA Lovewell Blake LLP Chartered accountants The Wherry Quay Street Halesworth Suffolk IP19 8ET
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The Southdown Sheep Society
Company Limited by Guarantee
Members’ annual report (incorporating the directors' report) (continued)
Year ended 31 December 2020
Objectives and activities
a. MAIN ACTIVITIES UNDERTAKEN TO FURTHER THE CHARITY'S PURPOSES FOR PUBLIC BENEFIT
The Council have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities. In particular, the Council consider how planned activities will contribute to the aims and objectives they have set.
Strategic report
The following sections for achievements and performance and financial review form the strategic report of the charity.
Achievements and performance
a. REVIEW OF ACTIVITIES
The Southdown Sheep Society has engaged in activities during 2020 in order to promote the breed and encourage and increase membership and the registration of breeding sheep. The Society's Premier Sale was held at Worcester and the Society increased its online sales offering for members in response to the Covid-19 pandemic. The Society's AGM was held virtually in September.
b. INVESTMENT POLICY AND PERFORMANCE
The Council has considered the most appropriate policy for investing funds and has found that CCLA Investment Management Ltd COIF Charity Funds and Cambridge and Counties Bank meet their requirements to general income.
Financial review
a. RESERVES POLICY
The Council has established a policy to maintain unrestricted funds which are free reserves of the charity at a level which equates to approximately twenty four months unrestricted expenditure. This provides sufficient funds to cover management administration and support costs.
The balance held as unrestricted at 31 December 2020 was £64,533, of which £64,392 are regarded as free reserves, after allowing for funds tied up in tangible fixed assets. The Council consider that sufficient unrestricted resources are held.
Plans for future periods
a. FUTURE DEVELOPMENTS
The Society plans to continue the activities as authorised above in the forthcoming years subject to satisfactory funding arrangements.
The world continues to be affected by the Covid-19 pandemic. This has had a continued effect on the Society's activities with human movement restrictions causing the cancellation of many face to face activities, including shows and meetings of Council.
The Council recognises that while income was maintained in 2020, there is still potential for a substantial reduction in the Society's income for the year ahead and intends to mirror this by reducing expenditure where possible in order to maintain the Society's reserves. It is hoped that the membership will continue to support the Society as much as possible and hopefully things will return to a more normal year in 2022.
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The Southdown Sheep Society
Company Limited by Guarantee
Members’ annual report (incorporating the directors' report) (continued)
Year ended 31 December 2020
Structure, governance and management
a. CONSTITUTION
The company is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 6 January 1892.
The purpose of the company is to encourage the breeding of Southdown Sheep and the maintenance of the purity of the breed and to this purpose the compilation and publication of a flock book and the arrangement of shows and classes for which prizes may be donated or augmented.
The obligations of the members are to pay the Society an annual subscription according to the scale determined by the Council.
There have been no changes in the charitable purposes since the last annual report.
b. METHOD OF APPOINTMENT OR ELECTION OF COUNCIL MEMBERS
The Society is managed on a daily basis by Mrs Gail Sprake.
The management of the company is the responsibility of the Council member who are elected and co-opted under the terms of the Articles of Association, as amended on 10 August 2013.
The member's annual report and the strategic report were approved on .............................. and signed on behalf of the board of trustees by:
Mr Jonathan Long Chairman
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The Southdown Sheep Society
Company Limited by Guarantee
Independent examiner's report to the members of The Southdown Sheep Society
Year ended 31 December 2020
I report to the charity members on my examination of the financial statements of the company for the year ended 31 December 2020 which comprise the statement of financial activities (including income and expenditure account), balance sheet and the related notes.
Responsibilities and basis of report
As the charity's member of the company (and also its director for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act’).
Having satisfied myself that the financial statements of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's financial statements as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
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the financial statements do not accord with those records; or
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the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
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the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr J P Shipp ACA Independent Examiner
Lovewell Blake LLP Chartered accountants The Wherry Quay Street Halesworth Suffolk IP19 8ET
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The Southdown Sheep Society
Company Limited by Guarantee
Statement of financial activities (including income and expenditure account)
Year ended 31 December 2020
| 2020 | 2020 | 2019 | ||
|---|---|---|---|---|
| Unrestricted | ||||
| funds | Total funds | Total funds | ||
| Note | £ | £ | £ | |
| Income and endowments | ||||
| Donations and legacies | 5 | 1,841 | 1,841 | 2,683 |
| Charitable activities | 6 | 29,245 | 29,245 | 27,577 |
| Other trading activities | 7 | 186 | 186 | 133 |
| Investment income | 8 | 708 | 708 | 803 |
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||
| Total income | 31,980 | 31,980 | 31,196 | |
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||
| Expenditure | ||||
| Expenditure on charitable activities | 9 | 21,506 | 21,506 | 43,784 |
| Other expenditure | 10 | 2,681 | 2,681 | 3,824 |
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||
| Total expenditure | 24,187 | 24,187 | 47,608 | |
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||
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||
| Net income/(expenditure) and net movement in funds | 7,793 | 7,793 | (16,412) | |
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||
| Reconciliation of funds | ||||
| Total funds brought forward | 56,740 | 56,740 | 73,152 | |
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| Total funds carried forward | 64,533 | 64,533 | 56,740 | |
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The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
The notes on pages 8 to 14 form part of these financial statements.
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The Southdown Sheep Society
Company Limited by Guarantee
Balance sheet
31 December 2020
| 2020 | 2019 | ||||
|---|---|---|---|---|---|
| Note | £ | £ | £ | £ | |
| Fixed assets | |||||
| Tangible fixed assets | 13 | 141 | 188 | ||
| Current assets | |||||
| Stocks | 14 | 225 | 265 | ||
| Debtors | 15 | 1,870 | 3,943 | ||
| Cash at bank and in hand | 67,463 | 60,510 | |||
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||||
| 69,558 | 64,718 | ||||
| Creditors: Amounts falling due within | |||||
| one year | 16 | (5,166) | (8,166) | ||
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||||
| Net current assets | 64,392 | 56,552 | |||
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||||
| Total assets less current liabilities | 64,533 | 56,740 | |||
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| Net assets | 64,533 | 56,740 | |||
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| Funds of the charity | |||||
| Unrestricted funds | 64,533 | 56,740 | |||
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| Total charity funds | 17 | 64,533 | 56,740 | ||
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For the year ending 31 December 2020 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors’ responsibilities:
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The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476;
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The directors acknowledges their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime.
These financial statements were approved by the board of trustees and authorised for issue on ........................, and are signed on behalf of the board by:
………………… …………………… Mr Jonathan Long Mr Neil Stainthorpe Chairman
Mr Neil Stainthorpe
Honorary Treasurer
Company registration number: 00035585
The notes on pages 8 to 14 form part of these financial statements.
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The Southdown Sheep Society
Company Limited by Guarantee
Notes to the financial statements
Year ended 31 December 2020
1. General information
The charity is a public benefit entity and a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Meens Farm, Capps Lane, All Saints, Halesworth, Suffolk, IP19 0PD.
2. Statement of compliance
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Companies Act 2006 and the Charities Act 2011. The charity has applied Update Bulletin 1 as published on 2 February 2016 and Update Bulletin 2 published on 5 October 2018.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The charity constitutes a public benefit entity as defined by FRS 102.
3. Accounting policies
Basis of preparation
The financial statements have been prepared on the historical cost basis, as modified by the revaluation of certain financial assets and liabilities and investment properties measured at fair value through income or expenditure.
The financial statements are prepared in sterling, which is the functional currency of the entity.
Going concern
There are no material uncertainties about the charity's ability to continue.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees to further any of the charity's purposes.
Designated funds are unrestricted funds earmarked by the member for particular future project or
commitment.
Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal, and fall into one of two sub-classes: restricted income funds or endowment funds.
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The Southdown Sheep Society
Company Limited by Guarantee
Notes to the financial statements (continued)
Year ended 31 December 2020
3. Accounting policies (continued)
Incoming resources
All income is included in the statement of financial activities when entitlement has passed to the charity, it is probable that the economic benefits associated with the transaction will flow to the charity and the amount can be reliably measured. The following specific policies are applied to particular categories of income:
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income from donations or grants is recognised when there is evidence of entitlement to the gift, receipt is probable and its amount can be measured reliably.
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income from contracts for the supply of services is recognised with the delivery of the contracted service. This is classified as unrestricted funds unless there is a contractual requirement for it to be spent on a particular purpose and returned if unspent, in which case it may be regarded as restricted.
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income from investments by way of bank interest is recognised based on the period the interest accrues in.
Resources expended
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
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expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods.
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expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
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other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
Tangible assets
Tangible assets are initially recorded at cost, and subsequently stated at cost less any accumulated depreciation and impairment losses. Any tangible assets carried at revalued amounts are recorded at the fair value at the date of revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
An increase in the carrying amount of an asset as a result of a revaluation, is recognised in other recognised gains and losses, unless it reverses a charge for impairment that has previously been recognised as expenditure within the statement of financial activities. A decrease in the carrying amount of an asset as a result of revaluation, is recognised in other recognised gains and losses, except to which it offsets any previous revaluation gain, in which case the loss is shown within other recognised gains and losses on the statement of financial activities.
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The Southdown Sheep Society
Company Limited by Guarantee
Notes to the financial statements (continued)
Year ended 31 December 2020
3. Accounting policies (continued)
Depreciation
Depreciation is calculated so as to write off the cost or valuation of an asset, less its residual value, over the useful economic life of that asset as follows:
Plant and machinery - 25% reducing balance Fixtures and fittings - 25% reducing balance
Stocks
Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing the stock to its present location and condition.
4. Limited by guarantee
The company is limited by guarantee whereby the members of the company guarantee the liabilities of the company to the extent of £1 per member.
5. Donations and legacies
| Unrestricted | Total Funds | Unrestricted | Total Funds | |
|---|---|---|---|---|
| Funds | 2020 | Funds | 2019 | |
| £ | £ | £ | £ | |
| Donations | ||||
| Donations | 202 | 202 | 1 | 1 |
| Gift Aid reclaimable | 1,639 | 1,639 | 2,682 | 2,682 |
────── |
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────── |
────── |
|
| 1,841 | 1,841 | 2,683 | 2,683 | |
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6. Charitable activities
| Unrestricted | Total Funds | Unrestricted | Total Funds | |
|---|---|---|---|---|
| Funds | 2020 | Funds | 2019 | |
| £ | £ | £ | £ | |
| Subscriptions | 13,303 | 13,303 | 11,540 | 11,540 |
| Registrations | 14,021 | 14,021 | 11,697 | 11,697 |
| Publications | 1,589 | 1,589 | 2,220 | 2,220 |
| Flock competition | 50 | 50 | 350 | 350 |
| Sales levy | 282 | 282 | – | – |
| Miscellaneous income | – | – | 1,770 | 1,770 |
─────── |
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─────── |
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|
| 29,245 | 29,245 | 27,577 | 27,577 | |
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The Southdown Sheep Society
Company Limited by Guarantee
Notes to the financial statements (continued)
Year ended 31 December 2020
6. Charitable activities (continued)
Income from registrations
| Income from registrations | |||||
|---|---|---|---|---|---|
| Unrestricted | Total Funds | Unrestricted | Total Funds | ||
| Funds | 2020 | Funds | 2019 | ||
| £ | £ | £ | £ | ||
| Ram entries | 3,789 | 3,789 | 4,335 | 4,335 | |
| Ewe entries | 6,934 | 6,934 | 5,835 | 5,835 | |
| Late ram entries | 400 | 400 | 295 | 295 | |
| Late ewe entries | 2,400 | 2,400 | 998 | 998 | |
| Import registration | 175 | 175 | 25 | 25 | |
| Export levy | 116 | 116 | 37 | 37 | |
| Pedigree certificates and charges | 207 | 207 | 172 | 172 | |
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| 14,021 | 14,021 | 11,697 | 11,697 | ||
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||
| 7. | Other trading activities | ||||
| Unrestricted | Total Funds |
Unrestricted | Total Funds | ||
| Funds | 2020 | Funds | 2019 | ||
| £ | £ | £ | £ | ||
| Merchandise sales | 186 | 186 | 133 | 133 | |
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| 8. | Investment income | ||||
| Unrestricted | Total Funds |
Unrestricted | Total Funds | ||
| Funds | 2020 | Funds | 2019 | ||
| £ | £ | £ | £ | ||
| Bank interest receivable | 706 | 706 | 803 | 803 | |
| Gift aid repayment interest | 2 | 2 | – | – | |
──── |
──── |
──── |
──── |
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| 708 | 708 | 803 | 803 | ||
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9. Expenditure on charitable activities by activity type
| Activities | |||
|---|---|---|---|
| undertaken | Total funds | Total fund | |
| directly | 2020 | 2019 | |
| £ | £ | £ | |
| Competition expenses | – | – | 1,316 |
| Merchandise | 162 | 162 | 127 |
| Show and field day expenses | 169 | 169 | 1,151 |
| Flock book printing | 2,360 | 2,360 | 2,525 |
| Year book | 1,330 | 1,330 | 2,258 |
| Newsletter | 900 | 900 | 1,420 |
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The Southdown Sheep Society
Company Limited by Guarantee
Notes to the financial statements (continued)
Year ended 31 December 2020
| Postage | 1,958 | 1,958 | 2,488 |
|---|---|---|---|
| Printing and stationery | 775 | 775 | 1,546 |
| Veterinary fees | 186 | 186 | 426 |
| Website and advertising expenses | 2,708 | 2,708 | 2,368 |
| Motor and travel expenses | 195 | 195 | 338 |
| Legal and professional fees | 1,763 | 1,763 | 18,821 |
| Secretary's fees | 9,000 | 9,000 | 9,000 |
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|
| 21,506 | 21,506 | 43,784 | |
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10. Other expenditure
| Unrestricted | Total Funds | Unrestricted | Total Funds | |
|---|---|---|---|---|
| Funds | 2020 | Funds | 2019 | |
| £ | £ | £ | £ | |
| Communication and IT costs | 574 | 574 | 1,249 | 1,249 |
| Depreciation | 47 | 47 | 63 | 63 |
| Insurance | 843 | 843 | 729 | 729 |
| Cost of trustees meetings | 60 | 60 | 558 | 558 |
| Sundry | 13 | 13 | 13 | 13 |
| Subscriptions | 40 | 40 | 240 | 240 |
| Independent examination fees | 1,104 | 1,104 | 972 | 972 |
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|
| 2,681 | 2,681 | 3,824 | 3,824 | |
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11. Staff costs
No employee received employee benefits of more than £60,000 during the year (2019: NONE).
12. Trustee remuneration and expenses
No salaries or expenses per provided to society members during the year.
13. Tangible fixed assets
| Plant and | Fixtures and | ||
|---|---|---|---|
| machinery | fittings | Total | |
| £ | £ | £ | |
| Cost | |||
| At 1 January 2020 and 31 December 2020 | 1,126 | 1,800 | 2,926 |
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|
| Depreciation | |||
| At 1 January 2020 | 1,118 | 1,620 | 2,738 |
| Charge for the year | 2 | 45 | 47 |
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|
| At 31 December 2020 | 1,120 | 1,665 | 2,785 |
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|
| Carrying amount | |||
| At 31 December 2020 | 6 | 135 | 141 |
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|
| At 31 December 2019 | 8 | 180 | 188 |
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The Southdown Sheep Society
Company Limited by Guarantee
Notes to the financial statements (continued)
Year ended 31 December 2020
| 14. | Stocks | ||
|---|---|---|---|
| 2020 | 2019 | ||
| £ | £ | ||
| Raw materials and consumables | 225 | 265 | |
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| 15. | Debtors | ||
| 2020 | 2019 | ||
| £ | £ | ||
| Trade debtors | 1,870 | 3,943 | |
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| 16. | Creditors: Amounts falling due within one year | ||
| 2020 | 2019 | ||
| £ | £ | ||
| Trade creditors | 110 | – | |
| Accruals and deferred income | 5,056 | 8,166 | |
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| 5,166 | 8,166 | ||
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17. Analysis of charitable funds Unrestricted funds
| Unrestricted funds | |||||
|---|---|---|---|---|---|
| At | At | ||||
| 1 | January 202 | 31 December | |||
| 0 | Income | Expenditure | 2020 | ||
| £ | £ | £ | £ | ||
| General funds | 56,740 | 31,980 | (24,187) | 64,533 | |
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| At | At | ||||
| 1 | January 201 | 31 December | |||
| 9 | Income | Expenditure | 2019 | ||
| £ | £ | £ | £ | ||
| General funds | 73,152 | 31,196 | (47,608) | 56,740 | |
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The Southdown Sheep Society
Company Limited by Guarantee
Notes to the financial statements (continued)
Year ended 31 December 2020
18. Analysis of net assets between funds
| Unrestricted | Total Funds | |
|---|---|---|
| Funds | 2020 | |
| £ | £ | |
| Tangible fixed assets | 141 | 141 |
| Current assets | 64,392 | 64,392 |
─────── |
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|
| Net assets | 64,533 | 64,533 |
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|
| Unrestricted | Total Funds | |
| Funds | 2019 | |
| £ | £ | |
| Tangible fixed assets | 188 | 188 |
| Current assets | 56,552 | 56,552 |
─────── |
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|
| Net assets | 56,740 | 56,740 |
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