Chairman’s Report
COVID : This has been a nightmare for us, as for everyone else. One exhibition closed halfway through, the next, some months later, was also cut short – we hope now that things will continue with careful arranging, etc., as you will hear later. Staff, as you will have realised were furloughed – with all the complications that involved.
Being closed for such a long time had its effect in various ways – all of which will be referred to later. All this caused Laura much hard work.
Membership : we have about 150 members – ten years ago we had nearer 250 – this is something that makes quite a difference to WOA as a whole – if anyone has any bright ideas about this, they should certainly bring them forward, now or at a further meeting.
Life Drawing or Drawing from Life as it is to be called – started in Aston Village Hall in October 2019 and was very successful and lots of people came, until this too had to close.
Later in transmuted to drawing outside, in various people’s gardens – with fewer people – all those who took part really enjoyed this.
There has been some summer outside drawing and we now plan to re-start once again in the Old School, using the Library space with its new movable bookstacks. Watch this space.
General Round-Up
There are lots of positive things about WOA. It has been a very successful part of Bampton and the wider community for nearly 50 years, many thanks to everyone involved over that time. We certainly hope to continue successfully for years to come, in this lovely space – though I must also point out that the future is really up to the Members of WOA – not just the Trustees!
Lastly, the Trustees have, of course, been discussing the future of WOA – this will be addressed after the Treasurer’s Report.
Treasurer’s Report
At the last AGM in September 2019 I reported for the financial year from 1[st] April 2018 to 31[st] of March 2019 a loss of £601 for non-restricted funds.
In the financial year 2019-2020 the loss was re-addressed with a net balance for nonrestricted funds of £3,571 due mainly to a reduction in expenses all over the board.
Income was similar to the previous financial year.
We received 2 grants (each of £1,000) from the Bampton Community shop to be used : - to relaunch a workshop/drawing from life programme. Drawing from Life sessions were held at Aston Village Hall, but were stopped by the pandemic.
-
for website improvement, IT and public relations. The pandemic interfered with our plans but we intend to make good use of the money in the coming months and
-
£650 from the Bampton Parish Council.
To both many thanks for their continuous support.
Following Government guidelines for the Covid-19 outbreak the gallery suddenly closed on 17th March 2021.
A successful exhibition was abruptly interrupted and an £80 refund of exhibition fees was given to the artist.
Closing the gallery we lost all the possible income from sales of work for that exhibition. It is impossible to quantify as always variable and the majority of the sales happens on the day of opening. The financial impact of the Covid-19 outbreak for the financial year 2019-2020 was limited and the year ended with an unrestricted net balance of £3,571.
As soon as lockdown one was announced we took immediate action in - agreeing with staff to work from home at reduced hours - negotiating with providers more favourable terms so to reduce overheads . We had to refund fees received for exhibition planned for the 2020-2021 financial year.
2020-2021 financial year
The financial year started in lockdown 1 and ended in lockdown 3 with the income already depleted by the refund of exhibition fees planned for the first part of the year. The exhibition calendar was repeatedly disrupted by lockdowns and local restrictions. Celebrating Creative Work was the first, and as it turned out, the only exhibition of the year that had to be stopped twice and was shorter than planned. The exhibitions planned for the first 3 months of 2021 were postponed.
The income and expenditure account reflects our much reduced activities. With the Gallery closed for lockdowns we lost all possible income from exhibition fees and sales of work and there was a decrease of income from membership.
The income from Activities that generate funds was down by 82% and without State help in the form of WODC Discretionary grant for lockdown 1, WODC ARG grants for lockdown 2 and 3 and the HMRC JRS grant we would have depleted our reserves to the point of closing the Gallery and even considering the dissolution of WOA.
We also received
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£520 various donations
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£650 grant from the Bampton Parish Council
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£1,000 from the Bampton Community shop for painting the walls of the Gallery – which we consider as restricted funds.
The positive surplus of unrestricted funds does not reflect the difficulties, worries, stress and hard work of the year, it is also an extremely deceptive snapshot of our funds taken at a point when everything was at a standstill with about 80% of the salaries covered by the furloughing scheme, non-essential expenses were delayed, lower payments for utilities negotiated and the heating at the bare minimum.
We applied without success for grants from the Art Funds, the Schroder Foundation and the Foyle Foundation
Outlook for the 2021-2022 financial year
The new financial year started with the Gallery still closed for lockdown 3, and a shortened exhibition programme, with longer periods of inactivity between exhibitions to comply with Covid guidelines on social distancing and quarantine of stock, expenses delayed in the previous year as well as new ones to operate in a covid safe manner
We expect income from activities generating funds (exhibitions, workshops, shop) and membership to be lower than pre-pandemic levels.
A prudent cash flow for the period from the 1[st] April 2021 to 31[st] March 2022 indicates that we should reach the end of the financial year with roughly 4 months of reserves. The amount of reserves left will depend on the success of resuming normal activities, the impact of future restrictions due to the pandemic, increased price of utilities, goods and services and the country economic climate.
Our policy is to keep 3 month’s reserves. Grants and funding possibilities are actively looked at.
Different business models such as, and including reviewing staffing hours, opening times, volunteers contribution to the running of WOA will be continually evaluated.
Laura Hounam 2/11/2021
| eontents | Fage |
|---|---|
| Charity lnformation | 1 |
| Trustees' legal and administrative information | 1 |
| ExamineCsreport | I |
| $tatement of financial sctivities | J-+ |
| Balance sheet | 5 |
| Notes to the finaneial statement | o-tJ |
| zo2a-2021201s2020 | zo2a-2021201s2020 | ||
|---|---|---|---|
| Uuestraelcd [iJtsds |
To"tal | ||
| lncorning resourc€s | |||
| Grants and$ubscriptions | |||
| Membershipsubscriptions | 3,588.90 | 4,010 | |
| HMRC small employersl\lcontribution | |||
| grant | 6l | ||
| Oonations | s20 | 9f |
|
| WODC grants | tr6,675 | ||
| HMRC JRSgrant | .r,54f | ||
| BamBton parish Council | 650 | 650 | |
| "&ctivitiesgenenatlmgflrnds | |||
| Exhibitions sales | 5,E88 | 44,607 | |
| ENhibition Fees | 1,040 | 5,,t95 |
|
| Workshops | s | 63CI | |
| RobertVeseyRoorn | 0 | ,4,741 | |
| Shop sales | 0 | s,012 | |
| Summer and Christrnaa Fairs saies | 0 | 6,092 | |
| Summer andChristmasFairsfees | 0 | 'x,E'l$ | |
| January sale donations JanSaleArtists |
0 0 |
421 3r9 |
|
| Otherlflcome | |||
| $undries(includessitter$ errors) | b | {{ | |
| GiftAid Banklnterest |
(4) | 484 ,!CI |
$ES 32 |
| Hh4RCcredit | 1St | ||
| 32,638 | 44,264 | ||
| Re6tric&idfunds | |||
| Bampton Community shop (UJorkshops)) | 1,090 | ||
| Bampton Community shop | 1.000 | ||
| (website,lT and public relations)) | '1"0CI0 | ||
| Bampton Community shop | |||
| 'i,000 | 2,000 | ||
| Total lncomingReso$rees | 33,638 | 46,264 |
| 2020-2021 | ?019:202q | ?019:202q | |
|---|---|---|---|
| unrestristed | |||
| FWnds | Total | ||
| Resources expended | |||
| 6haritahleexpenditune | |||
| Exhibitionpaymentsto artists | 4,{08 | 11,438 | |
| Exhibitioncosts | .r4b | 496 | |
| January saleartist | ,11 | ||
| Craflsexhibition costs | 0 | 198 | |
| Crafts exhibitionpaymentto artists | 0 | 4,265 | |
| Shoppayrnenttoartists | 0 | A | /Qtr |
| VeseyRooma/tists | 0 | 3 | 450 |
| Electricity | 836 | 1,44.1 | |
| Staffsalaries(includesHlirlRCempioyees) | x2,124 | 10 | 364 |
| stafftaxrebate | -ffi3 | ||
| Nl employers' conlributions | 61 | ||
| Staffaccruedholidays | 231 | ||
| Rent | 't,750 | 1,754 | |
| lnsurance | so{, | 576 | |
| Repairs and maintenance | 7'! | 205 | |
| Cleaning | 538 | ||
| Equipment | 374 | 0 | |
| 20,49't | 38,429 | ||
| Managernent andAdrnin'ristratiom | |||
| Publicity | 't7s | 461 | |
| Tslephone& lnternet | s42 | 400 | |
| Affiliations | 177 | 425 | |
| Postage | s | ||
| Card charges | '!67 | n92 | |
| Photocopies & stationery | ,t39 | 349 | |
| HospitalityandPublic relations | t0 | 69 | |
| Vesey Room expenses | t,sl-g..2,261 0 67 |
||
| Totalnesoq.Jrcesexpendedumrastnletedfunde | 21,5{CI.Jq,6s?_ | ||
| Restricted fundg | |||
| Lighting andnnaintenance | o | 40 | |
| Workshops (Drawingtromlife) | 0 | 521 | |
| Signage | 0 | 't5 | |
| Life drawingfloat | 0 | {00 | |
| 675 | |||
| Tota[resourcesexpended | 2{,5d0 | 41,368 | |
| Het halamce(AliFunds) | -TflTE673s6 | ||
| Salanse hnoughtfsrward | 21,35S16,459 | ||
| &letaecumutlatedincomeearriedforward | $d8e.__+sg- |
| AEAT31MARCHAOE{ | ||||
|---|---|---|---|---|
| hlole$ | 202S.?02{ | 201S-2020 | ||
| Current assets | ||||
| Debtors | (7) | t,5ss | 584 | |
| Current Account | E,SECI | 2,684 | ||
| Deposit Account | ?6,574 | 18,564 | ||
| Petty Cashlfloat | 100 | 10s | ||
| Cash atgallery | 29 | |||
| Total eurremtl$atrings | --*E;EA | 21,93S | ||
| Cneditors:amountsfalling due | ||||
| within oneyear | (8) | -ss'; | -2{5 | |
| Expenses deferred tofollowing year | (8) | 285 | 305 | |
| lncome deferred to followingYear | {e) | -2,7*& | -bb3 | |
| hletcurrentassets | 33,484 | 21,355 | ||
| tr{stasssts | ---TSAEA',*-?TnEr | |||
| Aecumulatedfilnde: | ||||
| eannied fonruard [Jnrestrictediundsfrornprevious year RestnictedFr.lndsfromprevious year |
t8,3gg a,95S |
{4,829 'N,63tr |
||
| BalancefromBirkhead trustgrantforlighting | 561 | |||
| BamptonCommurnityshopgrant (signage) | 97CI | |||
| Restrieteds'!ethalamce | {,000 | |||
| unrestrieted l{etBalan66 | {'!,{29 | 3,57't | ||
| Total aceumulatedfunds | 33,484 | 21,662 |
| 6 | Bank charges | 13 | ||||
|---|---|---|---|---|---|---|
| Nonethisyear | ||||||
| 7 | Debtors | 202e-202x2019-2020 | ||||
| sf | ||||||
| GiftAid | 484 | 5E3 | ||||
| HMRCJH$grant HMRC PAYERefund |
&63 I58 |
|||||
| tr,505 | 583 | |||||
| I | Greditors | |||||
| Artist'sPayments for Sales | 4I | aJ | ||||
| Cieaning | U | 25 | ||||
| Edf arrears | 144 | 187 | ||||
| Staff holidays accrued during rnaternity leave | t?r | |||||
| ----- | 3Sl ---_-215-- |
|||||
| Expensesdofenredtofollowingyear | ||||||
| Affiliations | 285 | 305 | ||||
| 285 | 305 | |||||
| Lncosnedefarredto$ollowimgyear | ||||||
| Exhibition fees | 2,708 | 66$ | ||||
| ____&Igq_**_qgi | ||||||
| {s | ||||||
| Sad Dehts | ||||||
| Therewereno bad debts during 2019-2020 | ||||||
| 11 | ||||||
| Trustee expenses | ||||||
| No Trusteesclaimedany expenses for their trustee duties duringthe | year. | |||||
| 12 | ||||||
| Rpstrietedfundsat3'lsMareh | ||||||
| Barnpton Communitythop(signage) Bampton Community Shop(Drawingfromlife,workshops) Bampton Community Shop(lt,website,publicrelations) |
$SS 479 {,000 |
9S5 47S '1,000 |
||||
| Birkhead Trust(Maintenance) Bampton Community shop (Painting ofwalls) TCITAL |
522 {,000 3,956 |
See 2,956 |