## **Hopton-on Sea Village Hall Management Trust** Reg. Charity No. 266474 Station Road Hopton-on-Sea NR31 9BE Trustee’s Annual Report for the period 1[st] January to 31[st] December 2025 |CharityName:|Village Hall, Hopton-on-Sea| |---|---| |Known as:|Hopton Village Hall Management Trust| |Charity Number:|266474| |Principal Address:|Village Hall, Station Road, Hopton-on-Sea
Great Yarmouth, Norfolk. NR31 9BE| Names of the Charity Trustees who manage the charity |Trustee Name|Office (if any)|Dates acted if not
for whole year|Name of person (or
body) entitled to
appoint trustee
(if any)| |---|---|---|---| |Mike Pearce|Trustee||| |Zandra Ward|Trustee||Hopton Youth Club| |Maureen McGovern|Trustee||| |Shirley Pearce|Trustee||| |Mary Wilson|Trustee|16.01.25 Left|| |Keith Bradley|Trustee|22.09.25 Left|Hopton Parish Council| |Jan Windsor-Luck|Trustee||Hopton Parish Council| |Yvonne Bradley|Trustee|29.05.25 Joined
22.09.25 Left|| |Mick Johnson|Chairman|20.03.25 Joined|| |David Harvey|Trustee|22.08.25 Joined|| |Kevin Lee|Trustee|20.11.25 Joined|Hopton Parish Council| ||||| |Hopton-on-Sea Parish Council||Custodian Trustee|| Description of the Charity’s Trusts |Type of governing document|Deed of gift dated 2 July 1953 and
scheme of 17 May 1978, Order of the
Commission dated 9 November 2006.
As Amended by Resolutions dated 1
June 2017, 5 May 2016, 5 August 2015,
9 October 2013,17 December 2012 and
6 November 2024.
.| |---|---| |How the charity is constructed|Trust with 7 Trustees, Volunteers and 2
employees.| |Trustee selection method|Trustees are appointed or re-appointed
annually| |Summary of the objects of the charity
set out in its governing document|Management of the Village Hall| |Summary of the main activities in
relation to these objectives|Letting of the Village Hall (2 halls) to
regular user groups, individuals for| 1 ||private functions and businesses for
education/training purposes.| |---|---| |Summary of the main achievements of
the charity during the year.|1. All objectives, targets and outcomes
as defined in the Business plan are
being met due to the popularity of the
complex.
2. The Charity’s new website has proved
beneficial for on-line booking enquiries.
3. A full monthly schedule of events is
published on notice boards in the
village, local press and the Charity’s
own website. A diverse programme of
events is available to cater for all ages
and abilities and the repertoire continues
to expand.
5. Due to economic climate, the
Trustees have increased the hire fees
for 2023. Premium rate for Saturday
night has raised to £25 per hour, plus
the deposit was raised to £200.00 due to
damages caused previously.
6. Alcohol is allowed to be brought onto
the premises by the hirer at a corkage
fee of £25.00.| |Brief statement of the Charity’s policy on
reserves|Reserves are being held in a high
interest bank account and there is a
separate account for maintenance of the
Village Hall complex and replacement of
worn out or damaged equipment.| |Details of any funds materially in deficit|| |Further financial review of details|Our main source of income is derived
from hire charges in letting the halls to
regular users, private individuals and
companies. Fundraising events are also
carried out.| |Future plans|1. A full business plan was written in
2010 and updated in 2019, a wide range
of objectives set| 2 ||for a period of 10 years, it is currently
being revised, these objectives and
outcomes are reviewed regularly by the
Trustees to ensure the facilities are
being marketed and used to their full
capacity by the local and wider
communities.
2. To further expand the type of facilities
being offered to customers/hirers.
3. Updated website to enable the
Trustees to edit.| |---|---| |Assets held by the Custodian Trustees.|Land and building known as the Village
Hall, Station Road, Hopton-on-Sea
NR31 9BE| The Trustees declare that they have approved the trustee’s report above. Signed on behalf of the Charity’s Trustees Signature _______________________________- Name Michael Johnson Chairman VHMT Dated 26[th] February 2026 3 CHARITY COMMISSION I FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteés On accounts for the year onded Charity no {if any) Sat out on pagos J---fo o , I report to the trustees on my examinalion of the accounts of the above charity ('Ihe Trust-) for the year ended Responsibilillos and basis of roport As the charitvs trustees. you are responsible for the preparation of the accounts in acwdanc8 with the requirements of the Charities'Act 2011 ('the Act"). I report in ￿SpeCt of my examinatlon of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my axamination, I have followed all the applicable Diroctlons given by the Charty Commission under section 145(5Xbl of the ACL Independent ￿he charitWs gross incom8 exceeded £250,000 and l am qualified to examinerfs statsment undertake the examination by belng a qualrfied member of [insert name of applicablè list8d body]]. Delete [ l rfnot appliGable. I have cclnpleted my examinatlon. I confimi that no material matt8r5 hav8 come to my attention in ry)nnection with the examination (other than that dlsclosed below.) vthich gives me cause to believe that in. any material respect: th8 accounting records w8re not kept in accordance with section 130 of the Charities Act: or the accounts did not a￿rd with the accounting records. or the accounts did not comply wth the applicable requir8ments concemlng the fonn and content of accounls set out in the Charitiès {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as p8rt of an independent examinalion. I have no concems and have come a￿osS no other mattèrs In connection with the examination to which attenti should be drawn in this rewrt in order t 8nable a proper understan of the accounts to be reached. et8t words in the br8ck ts they do not apply. Slgned: Name: Relevant professlonal qualification{s) or body Sc)Gr*+ c) IER Oct 2018 (If any): Address: Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32. Independent examination of charity acownts: directions and guidance for examiners). Gfve hore brlof detsils of any Itèms that the examlner wlshes to dlsclose. IER Ocl 2018 )PTON ON SEA VTrIMY 266474 Receipts and payments accounts CC16a Forth• peflod 01.01.￿25 31.122025 Section A Receipts and payments funds Totsl fund• Last y•ar Al Rec•ipts HALL HREREIIT BANK WTEREST tThAT%)NS 47.tsi 28tr ub total(Gr￿￿ for ARJ A2 Ass•tand Inv•stsn4nlsalès. 18ee tabto). 4•.118 42.135 ub lotal rotairecelpts 48.188 48.188 42,135 A3Pa CLEANER REPARS INSURANCE ELECTR nts &13• 222 6,573 4754 712 PHONE WATER SEWERAGE INOEPENOENTEXAWNER FEE ARETAKER 712 756 430 958 9.917 756 661 41D 998 9.507 4A21 9.987 LOAN REPAbTrlENT LICEN￿ FEES COfvIPiJTER EXPENSES WEBSIYE STAMON¥iY ADVERTLSING ONATK)N HQPTON IN 8LOQ BthK CHARGES SUNURES 244 1D5 259 244 t05 105 15 183 183 Isi Sub total .312 3•,372 46Mf A4 A*sotmd in%wim¢nt r¢has•8. EQIJPMENT Sub total 3Y.372 39,372 46,281 Nèt of rne•lptsqpaymeftts) A5 Transfers b•twÈ¢n fvnds A6 Cash lund8 last y•8r•nd Cash funds yearw 81 8,816 10,015 19.932 15,7 24B61 CCXX Rl acDJurts ISS Section B Statement of assets and liabilities at the end of the period Endo¥mient lunds fo noart*t£ B1 Cash funds HSBCBUWSS IAONEYMViAGERAJC SSBCLofTERY AIC Totalc•sh funds 24,861 ¥>￿￿¥￿}1 funds Deta¢ls n•#V45t£ Fund tts¥thkh Dpt&*ls B3 Inbwtrnent agsets Futhtknwhl¢h Details B4 As￿8 retained forth• charit￿8 4)wn use 35A21 g L(thryFuTrJ 6&322 c4[p3￿￿￿k 172 rimbw1Xth￿￿ Futtdw ounttht• B5 LIaWlI￿$ Par￿ C￿n(￿Ll* 7439T SkJned by One0r￿ In￿On t)thaWof al the knJsi8a# Dale of val CCXX R2 aGtwnM Issi CHARITY COMMISSION I FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteés On accounts for the year onded Charity no {if any) Sat out on pagos J---fo o , I report to the trustees on my examinalion of the accounts of the above charity ('Ihe Trust-) for the year ended Responsibilillos and basis of roport As the charitvs trustees. you are responsible for the preparation of the accounts in acwdanc8 with the requirements of the Charities'Act 2011 ('the Act"). I report in ￿SpeCt of my examinatlon of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my axamination, I have followed all the applicable Diroctlons given by the Charty Commission under section 145(5Xbl of the ACL Independent ￿he charitWs gross incom8 exceeded £250,000 and l am qualified to examinerfs statsment undertake the examination by belng a qualrfied member of [insert name of applicablè list8d body]]. Delete [ l rfnot appliGable. I have cclnpleted my examinatlon. I confimi that no material matt8r5 hav8 come to my attention in ry)nnection with the examination (other than that dlsclosed below.) vthich gives me cause to believe that in. any material respect: th8 accounting records w8re not kept in accordance with section 130 of the Charities Act: or the accounts did not a￿rd with the accounting records. or the accounts did not comply wth the applicable requir8ments concemlng the fonn and content of accounls set out in the Charitiès {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as p8rt of an independent examinalion. I have no concems and have come a￿osS no other mattèrs In connection with the examination to which attenti should be drawn in this rewrt in order t 8nable a proper understan of the accounts to be reached. et8t words in the br8ck ts they do not apply. Slgned: Name: Relevant professlonal qualification{s) or body Sc)Gr*+ c) IER Oct 2018 (If any): Address: Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32. Independent examination of charity acownts: directions and guidance for examiners). Gfve hore brlof detsils of any Itèms that the examlner wlshes to dlsclose. IER Ocl 2018 )PTON ON SEA VTrIMY 266474 Receipts and payments accounts CC16a Forth• peflod 01.01.￿25 31.122025 Section A Receipts and payments funds Totsl fund• Last y•ar Al Rec•ipts HALL HREREIIT BANK WTEREST tThAT%)NS 47.tsi 28tr ub total(Gr￿￿ for ARJ A2 Ass•tand Inv•stsn4nlsalès. 18ee tabto). 4•.118 42.135 ub lotal rotairecelpts 48.188 48.188 42,135 A3Pa CLEANER REPARS INSURANCE ELECTR nts &13• 222 6,573 4754 712 PHONE WATER SEWERAGE INOEPENOENTEXAWNER FEE ARETAKER 712 756 430 958 9.917 756 661 41D 998 9.507 4A21 9.987 LOAN REPAbTrlENT LICEN￿ FEES COfvIPiJTER EXPENSES WEBSIYE STAMON¥iY ADVERTLSING ONATK)N HQPTON IN 8LOQ BthK CHARGES SUNURES 244 1D5 259 244 t05 105 15 183 183 Isi Sub total .312 3•,372 46Mf A4 A*sotmd in%wim¢nt r¢has•8. EQIJPMENT Sub total 3Y.372 39,372 46,281 Nèt of rne•lptsqpaymeftts) A5 Transfers b•twÈ¢n fvnds A6 Cash lund8 last y•8r•nd Cash funds yearw 81 8,816 10,015 19.932 15,7 24B61 CCXX Rl acDJurts ISS Section B Statement of assets and liabilities at the end of the period Endo¥mient lunds fo noart*t£ B1 Cash funds HSBCBUWSS IAONEYMViAGERAJC SSBCLofTERY AIC Totalc•sh funds 24,861 ¥>￿￿¥￿}1 funds Deta¢ls n•#V45t£ Fund tts¥thkh Dpt&*ls B3 Inbwtrnent agsets Futhtknwhl¢h Details B4 As￿8 retained forth• charit￿8 4)wn use 35A21 g L(thryFuTrJ 6&322 c4[p3￿￿￿k 172 rimbw1Xth￿￿ Futtdw ounttht• B5 LIaWlI￿$ Par￿ C￿n(￿Ll* 7439T SkJned by One0r￿ In￿On t)thaWof al the knJsi8a# Dale of val CCXX R2 aGtwnM Issi