## **Hopton-on Sea Village Hall Management Trust** Reg. Charity No. 266474 Station Road Hopton-on-Sea NR31 9BE Trustee’s Annual Report for the period 1[st] January to 31[st] December 2024 |CharityName:|Village Hall, Hopton-on-Sea| |---|---| |Known as:|Hopton Village Hall Management Trust| |Charity Number:|266474| |Principal Address:|Village Hall, Station Road, Hopton-on-Sea
Great Yarmouth, Norfolk. NR31 9BE| Names of the Charity Trustees who manage the charity |Trustee Name|Office (if any)|Dates acted if not
for whole year|Name of person (or
body) entitled to
appoint trustee
(if any)| |---|---|---|---| |Mike Pearce|Chairman||| |Zandra Ward|Vice-Chairman||Hopton Youth Club| |Maureen McGovern|Trustee||| |Shirley Pearce|Trustee||| |Mary Wilson|Trustee||| |Keith Bradley|Trustee||Hopton Parish Council| |Jan Windsor-Luck|Trustee||Hopton Parish Council| ||Trustee||Hopton Youth Club| ||||| |Hopton-on-Sea Parish Council||Custodian Trustee|| Description of the Charity’s Trusts |Type of governing document|Deed of gift dated 2 July 1953 and
scheme of 17 May 1978, Order of the
Commission dated 9 November 2006.
As Amended by Resolutions dated 1
June 2017, 5 May 2016, 5 August 2015,
9 October 2013,17 December 2012 and
6 November 2024.
.| |---|---| |How the charity is constructed|Trust with 7 Trustees, Volunteers and 2
employees.| |Trustee selection method|Trustees are appointed or re-appointed
annually| |Summary of the objects of the charity
set out in its governing document|Management of the Village Hall| |Summary of the main activities in
relation to these objectives|Letting of the Village Hall (2 halls) to
regular user groups, individuals for
private functions and businesses for
education/training purposes.| 1 |Summary of the main achievements of
the charity during the year.|1. All objectives, targets and outcomes
as defined in the Business plan are
being met due to the popularity of the
complex.
2. The Charity’s new website has proved
beneficial for on-line booking enquiries.
3. A full monthly schedule of events is
published on notice boards in the
village, local press and the Charity’s
own website. A diverse programme of
events is available to cater for all ages
and abilities and the repertoire continues
to expand.
5. Due to economic climate, the
Trustees have increased the hire fees
for 2023. Premium rate for Saturday
night has raised to £25 per hour, plus
the deposit was raised to £200.00 due to
damages caused previously.
6. Alcohol is allowed to be brought onto
the premises by the hirer at a corkage
fee of £25.00.| |---|---| |Brief statement of the Charity’s policy on
reserves|Reserves are being held in a high
interest bank account and there is a
separate account for maintenance of the
Village Hall complex and replacement of
worn out or damaged equipment.| |Details of any funds materially in deficit|| |Further financial review of details|Our main source of income is derived
from hire charges in letting the halls to
regular users, private individuals and
companies. Fundraising events are also
carried out.| |Future plans|1. A full business plan was written in
2010 and updated in 2019, a wide range
of objectives set
for a period of 10 years, it is currently
being revised, these objectives and
outcomes are reviewed regularly by the
Trustees to ensure the facilities are| 2 ||being marketed and used to their full
capacity by the local and wider
communities.
2. To further expand the type of facilities
being offered to customers/hirers.
3. Updated website to enable the
Trustees to edit.| |---|---| |Assets held by the Custodian Trustees.|Land and building known as the Village
Hall, Station Road, Hopton-on-Sea
NR31 9BE| The Trustees declare that they have approved the trustee’s report above. Signed on behalf of the Charity’s Trustees Signature _______________________________- Name Mike Pearce Chairman VHMT Dated 29[th] May 2025 3 T'r*-"_' Receipts and payments accounts For the perfod CC16a To Section A Ree•lpts Ind Unweslrioled lun¢l¥ fvnd¥ Toial fvnd* tye•r Ali 34,874 JS2 2•0 414 ub tot81[ AR) 41135 411JS 37.008 A2 As$•t Ind Inv•sts1￿1 IM• i•blek Sub total 411J5 42,t35 37.OCG 7.•Jts 7.43b ELECIK G4S 6.It2 •.573 662 $,222 •.573 10.J$4 S￿￿ER￿GE 661 0knFTA￿E 390 79) 9463 •.$07 4.421 •.SD7 4.421 240 LICFrfE FEE5 EXPENSES 7¥1 4*E65iiE STATthFRV DfJhAT S￿￿￿lEs 70 Sub total 4&022 46.022 48.542 A4 Ass•t •nd Invesbwrt r¢h•M•, {•* tabl• E00￿mFNT Sub toi41 46.022 46.022 48,642 Netolr•¢*lpW{p4ymefttsJ . J.887 11.636 A6 Ca•h l¥nd¥ y••c•nd C•sh lun¢ts this >w•nd 19.¥32 16.04 19.532 16,043 35,052 23.416 31h)712025 S•ctlon 8 St•l•m•nt of ￿*ts •nd Il•blllll•• It th• •nd of th• p•llodrn￿￿￿ Unrg$tyictgd fvnd¥ R95tricied Endowmgllt funds C•tegories Dèiails 81 Cash fund8 LorrERY Totslcash 16.D45 Vnr•*trfct•th RMtrlct•d EndowtTr*nt fund D•t•i tonMw•ii£ B4 Assets retsin•d lor th• ¢harity's own use .421 J22 171 DÈta41s es Llatslil Dalè of oval R28CO* (SSI 21￿7r2025 CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Report to the trustees lloffroA/ 31 IrccAtcLzoZ On accounls for the year ended Charity no (If any) ZL Set out on pages I report to the trustees my examination of the accounts of the above dlanty (Ihe Trust") for the year eNled Rosponslbilitigs and basis ot r•port As the cknrivs trusiees, you are re5pKKtsible for the preparation of the accounls in accordan￿ with the requirements of the charit￿ Act 2011 ("the A￿.). I report in resped of my examination of thè Trusys accounts wied out under section 145 of the 2011 Ad and in carrying out my examination. I have fdlowed all the ap￿ICable thrections given by the Charity Ccrfnrni￿0n urthr section 145(51(bl of the A Independent trhe charivs gross income exc*led £250.000 and l am qualified to examinerfs ststement undertake the examination by being a qualified member of Ihiwt name applie2ble listed tKMlyll. Delete I l rfnot appI￿able. I have completed my examinatk)n. I confiTh that material matters have come to my attentKJn ￿ wnner￿n the examination (other tran that disdosed below") w•￿ti gives me (zuse to believe that in. any material respect the a(xx)untiThJ rec£srds were not kept li ac￿rdanCe wth section 130 of the Charilies Ad: or the a¢wunts did not accord the accounting ￿￿rds. or the accounts dhj not comply the applicable requirements concemiro the forni arKI cx)ntent of ac￿nts set ¢JJt in th8 Charities (Accounts and Repcxls) Regulations 21J)8 other than any requirement that the aC￿nts give a Irue and fair, view vknich is nol a matter considered as part of an inthpendent examinalion. I have no concems arKI have come attoss no other matters in connection with the examination to which attenti hould be drawn in this report in order t enable a proper understs Ihe accounts to be reached. tel ets they dD not apply. Slgned: Dato: Nama: Relevant professlonal qualificatlon(s) or IKbdy -f/A (r ICI IER Oct 2018 Ilf any): Addre￿. c -rirf Covrtr¥4-L4 Only (Diiif)lelp. Il Ilie ex8mii7er nepds lo hghli9ht materL41 mallefs of concern (oee CC32. Indep￿dent exarThnatMM ol charity accAyJnts'. direclions aTrJ guidance for examiners)- GI￿ here brlef details ol any itÈms that the examiner wishes to disd05e. IER Oct 2018