## **Hopton-on Sea Village Hall Management Trust** Reg. Charity No. 266474 Station Road Hopton-on-Sea NR31 9BE Trustee’s Annual Report for the period 1[st] January to 31[st] December 2023 |CharityName:|Village Hall, Hopton-on-Sea| |---|---| |Known as:|Hopton Village Hall Management Trust| |Charity Number:|266474| |Principal Address:|Village Hall, Station Road, Hopton-on-Sea
Great Yarmouth, Norfolk. NR31 9BE| Names of the Charity Trustees who manage the charity |Trustee Name|Office (if any)|Dates acted if not
for whole year|Name of person (or
body) entitled to
appoint trustee
(if any)| |---|---|---|---| |Mike Pearce|Chairman||| |Zandra Ward|Vice-Chairman||Hopton Youth Club| |Maureen McGovern|Trustee||| |Shirley Pearce|Trustee||| |Mary Wilson|Trustee||| |Chris Ward|Trustee|Until 13/12/23|| |Keith Bradley|Trustee|From June 2023|Hopton Parish Council| |Jan Windsor-Luck|Trustee||Hopton Parish Council| |Matt Woolard-
Kingston|Trustee||Hopton Youth Club| ||||| |Hopton-on-Sea Parish Council||Custodian Trustee|| Description of the Charity’s Trusts |Type of governing document|Deed of gift dated 2 July 1953 and
scheme of 17 May 1978, Order of the
Commission dated 9 November 2006.
As Amended by Resolutions dated 1
June 2017, 5 May 2016, 5 August 2015,
9 October 2013 and 17 December 2012.
.| |---|---| |How the charity is constructed|Trust with 8 Trustees, Volunteers and 2
employees.| |Trustee selection method|Trustees are appointed or re-appointed
annually| |Summary of the objects of the charity
set out in its governing document|Management of the Village Hall| |Summary of the main activities in
relation to these objectives|Letting of the Village Hall (2 halls) to
regular user groups, individuals for
private functions and businesses for
education/training purposes.| 1 |Summary of the main achievements of
the charity during the year.|1. All objectives, targets and outcomes
as defined in the Business plan are
being met due to the popularity of the
complex.
2. The Charity’s new website has proved
beneficial for on-line booking enquiries.
3. A full monthly schedule of events is
published on notice boards in the
village, local press and the Charity’s
own website. A diverse programme of
events is available to cater for all ages
and abilities and the repertoire continues
to expand.
5. Due to economic climate, the
Trustees have increased the hire fees
for 2023. Premium rate for Saturday
night has raised to £25 per hour, plus
the deposit was raised to £200.00 due to
damages caused previously.
6. Alcohol is allowed to be brought onto
the premises by the hirer at a corkage
fee of £25.00.| |---|---| |Brief statement of the Charity’s policy on
reserves|Reserves are being held in a high
interest bank account and there is a
separate account for maintenance of the
Village Hall complex and replacement of
worn out or damaged equipment.| |Details of any funds materially in deficit|| |Further financial review of details|Our main source of income is derived
from hire charges in letting the halls to
regular users, private individuals and
companies. Fundraising events are also
carried out.| |Future plans|1. A full business plan was written in
2010 and updated in 2019, a wide range
of objectives set
for a period of 10 years, it is currently
being revised, these objectives and
outcomes are reviewed regularly by the
Trustees to ensure the facilities are| 2 ||being marketed and used to their full
capacity by the local and wider
communities.
2. To further expand the type of facilities
being offered to customers/hirers.
3. Updated website to enable the
Trustees to edit.| |---|---| |Assets held by the Custodian Trustees.|Land and building known as the Village
Hall, Station Road, Hopton-on-Sea
NR31 9BE| The Trustees declare that they have approved the trustee’s report above. Signed on behalf of the Charity’s Trustees Signature _______________________________- Name Mike Pearce Chairman VHMT Dated 21[st] February 2024 3 Receipts and payments accounts CC16a Forth• pgrlod Section A Receipts and payments Unro8trlcted fund* to thtneire4t nth funds Total funds L••t y•nr A1 Receipts HALL HIRE REMr 8ANK INTEREST OONATIONS GYBC 38.874 874 332 ub tolalf ft)ss Inct)mg for ARJ A2 A6s•tand In¥￿￿•nt￿I0$. tsblo). Sub totsl J7,IA6 37.000 CLEANER REPAIRS INSURANCE ELECTR GAS PHONE WATER gE￿E￿AGE INDEPENDENT EXAMINER FEE CARETAKER BOo￿Nts CLERK LOAN REPAYMENT LICENCE FEES COMPUTER WENSES WEBsrrE 8TATK)NERY DvER￿SING DC)NATKJN OPTON IN BLCOPI NK CWGES SUNDRIES 8.74Y 2N21 6.115 14¥64 2,421 6.116 iOW4 2,219 624 376 n7 9AJ8 4Z1 4,421 791 791 61 01 7> 70 74 Sub total 37,118 A4 A¥8•t*nd inve¥lThnt urcha$98. ooe tsbl• EQUIPMENT Sub 44842 37.116 Not olrn¢•lp(￿(p1ymenIs) . A5 Tran•f•r• l)gbv••n fvnd• A8 ¢a8h fvnd• la8ty•ar•nd Cash funds this year end 11.6 31,168 19, 31,668 19, 35.0$2 31,018 CCXX R1 (SSI 0110V2024 Section B Statement of assets and liabilities at the end of the period Unre8trl¢ted R•strict8d funds Endowm•nt fundB Catsgories B1 C•8h fund# HS8C COht4lUNrrY A HSBC BUSINES5 NIQNEY IAhf44GERAtC Sec LO￿ERY￿¢ 373 Total c•sh fiu 19,932 •x￿n￿•>I Endo*in•nt fvnds funds ton•art¥tÉ DetsilB Fumlto**lch Cumbrtv*h* Details 83 Investmont assets FurKltowhkh curr•nt￿l￿tr Details Equinm￿l 84 As89ts TOtaln•d for lh• ¢harity's own u80 819 Lc#thryFwd PrDi• R£9thcbJ 66J22 CarparfLW¢ UnrBslrfthd 6,172 riThbw OutrJWk 1A80 Pnme to Detsils P￿$b CtyJr￿￿ L(*n B5 Llablllll•8 byw* bu8t88s on beh4Wof al the trustees Sonatu Print Namè Oatè of val CCXX R2 o¢o)urts Issi 011rw2024 I CHARITY COMMISSION J FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteos oPfzm/ L/ ktr4< On acc¢wnts lor the year ended z3 Charlty no (if any) Set out ¢)n pages I report to the trustses on my examination of the accounts of the above L*arlty (Ihe Trust.) for the year ended R•sponslbllltles and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (°the Acr). I report in respect of my examination of the Trusvs accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicablé DirectiOr￿ given by the Charity Commisslon under section 145(5)(b) of the Act. Independent rrh8 charity's gross income exceeded £250,000 and l am qualified to •xamlnoV$ Statement undertake the examination by being a qualified member of linsert name of applicable listed body]]. D8let8 [ l rfnot applicabl8. I have completed my examination. I confirm that no materfal mattèrs have come to my attention in connectK)n with the examination (other Ihan that disclosed below") vthich gives me cause to belleve that in, any material the aLYounting records W￿re not kept in accordance with section 130 of the Charltles Act. or the ac￿Unts dld not accord vthh Ihe accounting records", or the accounts did not comply with the applicable requirements conceming the form and conlent of accounts set out in the Charities {Accounts and Rep￿s) Regulations 2008 other than any requirement that the accounts give a 'tru8 and fair, view which is not a matter considered as part of an irKlependent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in ordèr to enable a proper understsnding of the accounts to be reach8d. Plea et8 the words in th• b ts if they do not apply. Slgned: o (. oF,•)21 Name: Rolovant profossional quallfieallon(s) or body IER Oct 2018 {If any): Addross: M A7A Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve hero brlof dotalls of any items that the oxaminer wlshes to dlsclos8. IER Oct 2018