## **Hopton-on Sea Village Hall Management Trust** Reg. Charity No. 266474 Station Road Hopton-on-Sea NR31 9BE Trustee’s Annual Report for the period 1[st] January to 31[st] December 2022 |CharityName:|Village Hall,Hopton-on-Sea| |---|---| |Known as:|Hopton Village Hall Management Trust| |Charity Number:|266474| |Principal Address:|Village Hall, Station Road, Hopton-on-Sea
Great Yarmouth, Norfolk. NR31 9BE| Names of the Charity Trustees who manage the charity |Trustee Name|Office (if any)|Dates acted if not
for whole year|Name of person (or
body) entitled to
appoint trustee
(if any)| |---|---|---|---| |Mike Pearce|Chairman||| |Zandra Ward|Vice-Chairman||Hopton Youth Club| |Maureen McGovern|Trustee||| |Shirley Pearce|Trustee||| |Mary Wilson|Trustee||| |Chris Ward|Trustee||| |John Tonks|Trustee||Hopton Parish Council| |Jan Windsor-Luck|Trustee||Hopton Parish Council| |Matt Woolard-
Kingston|Trustee||Hopton Youth Club| ||||| |Hopton-on-Sea Parish Council||Custodian Trustee|| Description of the Charity’s Trusts |Type of governing document|Deed of gift dated 2 July 1953 and
scheme of 17 May 1978, Order of the
Commission dated 9 November 2006.
As Amended by Resolutions dated 1
June 2017, 5 May 2016, 5 August 2015,
9 October 2013 and 17 December 2012.
.| |---|---| |How the charity is constructed|Trust with 9 Trustees, Volunteers and 2
employees.| |Trustee selection method|Trustees are appointed or re-appointed
annually| |Summary of the objects of the charity
set out in its governing document|Management of the Village Hall| |Summary of the main activities in
relation to these objectives|Letting of the Village Hall (2 halls) to
regular user groups, individuals for
private functions and businesses for
education/training purposes.| 1 |Summary of the main achievements of
the charity during the year.|1. All objectives, targets and outcomes
as defined in the Business plan are
being met due to the popularity of the
complex.
2. The Charity’s new website has proved
beneficial for on-line booking enquiries.
3. A full monthly schedule of events is
published on notice boards in the
village, local press and the Charity’s
own website. A diverse programme of
events is available to cater for all ages
and abilities and the repertoire continues
to expand.
5. Due to economic climate, the
Trustees have increased the hire fees
for 2023. Premium rate for Saturday
night has raised to £25 per hour, plus
the deposit was raised to £200.00 due to
damages caused previously.
6. Alcohol is allowed to be brought onto
the premises by the hirer at a corkage
fee of £25.00.| |---|---| |Brief statement of the Charity’s policy on
reserves|Reserves are being held in a high
interest bank account and there is a
separate account for maintenance of the
Village Hall complex and replacement of
worn out or damaged equipment.| |Details of any funds materially in deficit|| |Further financial review of details|Our main source of income is derived
from hire charges in letting the halls to
regular users, private individuals and
companies. Fundraising events are also
carried out.| |Future plans|1. A full business plan was written in
2010 and updated in 2019, a wide range
of objectives set
for a period of 10 years, it is currently
being revised, these objectives and
outcomes are reviewed regularly by the
Trustees to ensure the facilities are| 2 ||being marketed and used to their full
capacity by the local and wider
communities.
2. To further expand the type of facilities
being offered to customers/hirers.
3. Updated website to enable the
Trustees to edit.| |---|---| |Assets held by the Custodian Trustees.|Land and building known as the Village
Hall, Station Road, Hopton-on-Sea
NR31 9BE| The Trustees declare that they have approved the trustee’s report above. Signed on behalf of the Charity’s Trustees Signature _______________________________- Name Mike Pearce Chairman VHMT Dated 13[th] February 2023 3 Receipts and payments accounts CC16a For the p•rlod Irom To Section A Receipts and payments Unroslrlclod funds Ro•irl¢lBd En(lowin•nt fund¥ Tolal fund LaBI ya•r to th• n•4r••¢ É iOlh• n••r••i£ A1 Recel HALL HIRÈ PENT BANK INTEREST DON4TrONS Gyec 48 48 Sub tot*l( ss inL￿tr 33,632 58,617 AR? JJ,632 A2 Assèt and Inv•stmont sal•s. {see table). Sub totsl 33,632 33,632 38.687 LEANER REPMRS INSURANCE ELECTRIC GAS PHONE WATER SEWERAGE INDEPENDE14T EWAINER FEE CARETAKER 8IK)KING CLERK LOAN REPAYMENT LICENCE FEES COMPVTER EXPENSES WE8SITE sTATIC￿ER Y ADVERTIS114G DONA￿0￿ HOPTON IN 8LOOM 8ANK CHARGES SUNDRIES 743 2,458 2.219 6.571 1.132 824 6.743 2.458 2,219 0.571 1.1J2 624 5.574 2.17S 1102 4.391 541 590 49 375 797 9,438 4.421 299 1.225 220 246 49 375 401 350 203 9,340 4.421 229 166 797 9.438 299 1.225 220 257 100 220 253 256 Sub total J7.116 37,116 32,016 A4 Awl and In¥￿t￿•￿t pur¢h•s￿.(88O tsbiol EQUIPMENT 5,483 5.463 Sub totsl 37,116 37,116 J7,479 Net of receiptsl{paymentsJ A5 Tran$f•rs botsvoen fund8 A6 Cash funds last year end Cash lunds thls year end J,484 1,208 35,052 31.568 35.052 J1.568 33,844 35.052 CCXX R1 acurtjnts ISSI 2010712023 Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Independent Examiner's Report Report to the trusteesl members of .l-r3A VLA OIIA ( On account$ for the year ended Charity no (if any) Set out on pages J-TZ) 3 Respective r•sponsibilities of trust•e$ and examiner The Charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Acr) and that an independent examination is needed. trhe charityls gross income exceeded £250,000 and l am qualified lo undertake the examination by being a qualified member of [named body]]. Delete [ ] rf not applicable. It is my fesponsibilty to: examine the accounts under sectK)n 145 of the Charities Ad. to follow the procedures laid down in the general Directions given by th Chaiity Commission {u￿lef section 149SXb) of the Charities Act, and to state whether particular matters have come to my attention Bas1$ of independent My examination was carried out in accordance with general Directions give •xamln•rfs statement by the Charity Commission. An examination includes a review of the accountiNJ records kept by the charity and a comparison of the accounts presented with Ihose records. It also includes consideration of any unusua items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to vthether the accounts present a 'tru arKI fair. view and the report is limited to those matters set out in the statement below.