## **Hopton-on Sea Village Hall** M **anagement T** r **ust** Reg. Charity No. 266474 Station Road Hopton-on-Sea N R31 9BE Trustee’s Annual Report for the period 1[st] January to 31[st] December 2020 Charity Name: Village Hall, Hopton-on-Sea Known as: Hopton Village Hall Management T rust Charity Number: 266474 Principal A ddress: Village Hall, Station Road, Hopton-on-Sea Great Yarmouth, Norfolk. RN 31 9BE Names of the Charity T rustees who manage the charity Trustee Name Ofce (if any) Dates acted if Name of person (or not for whole body) entitled to year appoint t rustee (if any) Mike Pearce Chairman Zandra Ward Vice Hopton Youth Club Chairman Maureen Trustee McGovern Chris Ward Trustee Shirley Pearce Trustee Hopton in Bloom Mary Wilson Trustee Hopton in Bloom Ian Constable Trustee Hopton Parish Council Trustee Hopton Parish Council Hopton-on-Sea Parish Council Custodian T rustee Description of the Charity’s T rusts Type of governing document Deed of gift dated 2 July 1953 and scheme of 17 May 1978, O rder of the Commission dated 9 November 2006. As Amended by Resolutions dated 1 June 2017, 5 May 2016, 5 August 2015, 9 October 2013 and 17 December 2012. . How the charity is constructed Trust with 7 T rustees, Volunteers, 1 Ofce Staf and 1 Cleaner. Trustee selection method Trustees a re appointed r ro e- appointed annually Summary of the objects of the Management of the Village Hall 1 **----- Start of picture text -----**
charity set out in its governing
document
Summary of the main activities in Letting of the Village Hall (2 halls)
relation to these objectives to regular user rg oups, individuals
for rp ivate functions and businesses
for de ucation/training purposes.
Summary of the main 1. All objectives, targets and
achievements of the charity during outcomes as defned in the Business
the year. plan a re being met due to the
popularity of the complex.
2. The Charity’s website has p roved
benefcial for on-line bookings and
enquiries.
3. A full monthly schedule of events
is published on notice boards in the
village, in Village News monthly
magazine, local p ress and the
Charity’s own website. dA iverse
programme of events is available to
cater for all ages and abilities and
the repertoire continues to expand.
5. Due to economic climate, the
Trustees d d i not increase the hire
fees for 2020. rP emium rate for
Saturday night has remained at £20
per hour, however the deposit was
raised to £150 00. due to damages
caused rp eviously.
6. Alcohol is allowed to be b rought
onto the p remises by the hirer at a
corkage fee of £25 00. .
Brief statement of the Charity’s Reserves a re being held in a high
policy on reserves interest bank account and there is a
separate account for maintenance
of the Village Hall complex and
replacement of worn out o r
damaged equipment.
Details of any funds materially in
defcit
**----- End of picture text -----**
2 **----- Start of picture text -----**
Further fnancial review of details Our main source of income is
derived rf om hire charges in letting
the halls to regular users, p rivate
individuals and companies.
Fundraising events a re also carried
out.
Future plans 1. A full business plan was written in
2019 and a wide range of objectives
set
for a period of 10 years, These
objectives and outcomes a re
reviewed regularly by the Big
Lottery Fund and rT ustees to ensure
the facilities a re being marketed and
used to their full capacity by the
local and wider communities.
2. To further expand the type of
facilities being ofered to
customers/hirers.
3. A survey for all users will be
circulated to assist in p roducing
further objectives for the New
Business Plan.
4. Updated website to enable the
Trustees to e dit.
Assets held by the Custodian Land at the Village Hall, Station
Trustees. Road, Hopton-on-Sea N R31 9BE
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The T rustees declare that they have approved the T rustee’s report above. Signed on behalf of the Charity’s T rustees Signature _______________________________- Name Mike Pearce Chairman VHMT 3 Dated 4[th] March 2021 4 Receipts and payments accounts CC16a Forthè perfod To Section A Receipts and payments Total fvnd5 Lastyp¥r luDd5 tothe nv•r•St£ A1 R&coI ts HALL ￿l￿E RÈNT BANKINTEREST GY8C GRANT 16 S6￿71 10.WD total( 2b.570 J6. AR) 26W A2 Asset and inve¥tmèht salps. 1s8• tabiel. Sub total 26.510 26,570 36.643 A3Pa monts CLEANÉR RÉPARS INSUR*NCE ELECTrIC $29J 3242 2P64 s.oJJ 412 611 7.71J 3242 J.C4J5 1.174 5.033 412 PHONe WATER SEWERAGE INDEFE1￿ANTEXAMWEft FEE CARETAKER BOOKING CLERX LOAN REPAYMeNT LI¢ENCE FEES klEMBÉRSFIP FEES COMPUTER EXPENSES STATIONERY AOkÉRT1SING 0(￿ATION SPON5ERSHIP HOPTON IN BLOOM SUNDRES 566 667 325 255 567 J2S 25$ 8.6J1 4Z1 639 4421 228 4.421 224 IE? 295 230 381 22 Sub total J1237 32237 38,662 A4 Asset and inv•$tmpnl urchases. (see t¥ble} EQVIPIJÉNTW PROECTCOSTS Sub toial Totalpoyments 32,237 32,237 3e,562 Net of receipts/{payrnents) A5 Transfors botsveen lunds A6 ¢¥sh funds last y•arend Cash fvnds this ywend . 5,657 1.919 39,S11 3aW 38,430 36,511 S.É87 13f0712Q21 cc￿ R1 ac(ounlS ISSI Section B Statement of assets and liabilities at the end of the period Unrestsictod fund5 tofft••r¥¥l£ Rostricted fvnds tonoar•st£ Endowmont funds Caiegorie B1 Cash fund$ 960 J2PZ7 167 Total¢ash fvnds Ut)restrfcted Endowmnt funds to nÈarest£ lunds to néarwt£ DeiaiLs io nMrESte CUT￿nt￿al￿O Dotsils 5s•t B3 Investrn8ntassets FU￿t0**kh sql ¢urr•ntvalu• Details CoBtlopW J5.421 84 Assets retsined lorthe Charity's own use L(W 66.J23 6,172 1.8BO F￿nd10￿*￿h duq fktails BS Llabilities T6.JTZ 5iw¢d behaNof*l Ibetrustees inl Name Date of rova1 1310712021 CCXX R2 a(￿rts ISSI Independent examinerfs report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Independent Examinerfs Report Report to th8 trusteesl members of oy%/ •- /y• On accounts for the year ended Charity no (if any) Set out on pages Respective responsibilities of trustees and examiner The charitys trustees are responsible for the preparation of the acr£sunts. The charity's irustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 Ilhe Charities Act'l and that an independent examination is needed. ￿he charity's gross income exceeded £250.000 and l arn qualified lo undert8ke the examination by being a qualified member of Inamed bodyll. Delete I l rfnol applicable. It is my responsibilty to.. examine the accounts under section 145 of the Charrties Ad, lo follow the procedures laid down in the general Directions given by the Charity Commission {under section 145(51{bl of the Charities Act, and to state vthether particular matters have come to my attention Basis of independent My examination was canied out in accordan￿ wth general Directions given examiner's statement by the Charity Commission. An examination indudes a remew of the accounting records kept by the charity and a Comparison of the accounts presented with those records. 11 also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations frorll the trustees concemiTh3 any such matters. The Pro￿￿reS undertaken do not prowde all the emdence that would be required in an audit, and Ca)nsequenlly no opinH)n is given as to whether the accounts present a true and fairf view and the reFXYt is limited to those matters set out in the ststernent below. IER December 2017 Independent In connection wth my examination, no material matters have come to my examinerfs statement attention (other than that disclosed below ') which gives me cause to believe that in, any material respect- the accounting records not kept in accordan￿ with section 130 of the Charities Act: or the accounts djd not accord wth the accounting records., or the accounts did not comFAy wth the applicable requirements conceming the fomi and content of accounts sel out in the Charit18S (Accx)unts and Rep￿s) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view Ithich is not a matter considered as part of an independent examinati(M. I have come across no other matters in connection with the examination to whith attention should be drawry in is report in order to enable a proper nderstanding irf the accoun o be reached. te the wonls in the brack Plea if they do not appty. Signed: Date: Name: Relevant professional qualifi¢atlon{sl or body {if any): Cf Address: Section B Disclosure Only cofflpl- .¥amin>- lo kighli,=ki m=->-i-I moll£.Is ol concern (see CC32, Independent examination ol charity accounts.. directions and guidance lor examiners). IER December 2017 Give here brief details of any items that the examiner wishes to disclose. IER December 2017