REGISTERED CHARITY NUMBER: 266434
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
FOR
ALLINGTON COMMUNITY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023
The trustees present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES Objectives and aims
The main object of the charity is to develop the community centre facilities to meet the ongoing needs of the local community and keep the community association building in good repair and compliant with current health and safety regulations. The charity meets these objectives by generating income through the provision of services and events for the local community.
Significant activities
The activities provided by the charity are varied. Its main income generating activities include social and recreational facilities for residents. Significant funds are also generated through membership income and discos, bingo, and the hall hire to local community groups. A play group is run for the benefit of local children and parents, generating funds through a mixture of self generated fees and local council funded contributions.
Public benefit
The charity runs for the public benefit by generating activities and events acting as a focal point, bringing the local community together.
ACHIEVEMENT AND PERFORMANCE Fundraising activities
The main achievements of the charity has been the modernization of the fixtures, fittings and equipment, which needs to be continued to keep up-to-date with the current regulations. This expenditure has been met without the funding of loans or overdrafts, but due to its increased use of its facilities, donations have increased considerably.
FINANCIAL REVIEW Financial position
The charity has had another slightly difficult year, but hopes profits will increase in the future.
Principal funding sources
The principal funding sources are generated by unrestricted activities and government grants.
Grants
Government grants received in support of the coronavirus pandemic are recognised only when there is reasonable assurance that the entity will comply with any conditions attached to the grant and that the grant will be received.
The grant is recognised as income over the period necessary to match them with the related costs, for which they are intended to compensate.
Reserves policy
The committee of trustees has established a policy whereby unrestricted funds will be used to provide for the ongoing future maintenance of the community centre building.
FUTURE PLANS
Careful monitoring of the use of the hall, and to continue to meet the requirement needed by the local community and updating the facilities.
To meet its objectives, it is essential that the association has a strong and active committee that are dedicated to fundraising in particular. A volunteer led publicity drive, perhaps using social media, to raise the profile of the association and the activities it holds is recommended.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
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ALLINGTON COMMUNITY ASSOCIATION
ALLINGTON COMMUNITY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT Recruitment and appointment of new trustees Trustees are elected by a majority vote of association members present at the Annual General Meeting.
Organisational structure
The committee consists of chairman, secretary and a number of trustees. The committee meets on a regular basis. Individual trustees are encouraged to offer suggestions and commit time to aid the development of the charity and to continue to communicate with the management and members.
Induction and training of new trustees
New trustees gain knowledge of the operation of the charity through attendance at the meetings of trustees, which are held on a regular basis. The trustees are aware of their responsibilities from guidance provided by the charity commission.
Related parties
The association is related to Allington Community Association Limited, which runs the members licensed premises. The amount owed from Allington Community Association Limited at 31 December 2023 was £164; (2022 £164).
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 266434
Principal address Castle Road Allington Maidstone Kent ME16 OPZ
Trustees I Ibbertson Ms C Honey Mr A Starr Mr A J Moyce Mr P D Coy Ms A K Jones Mr M Hogbin (appointed 31.5.23) Mrs J Mason (appointed 31.5.23) Mr J Murray (appointed 28.3.23) Mr S M Harris (appointed 28.3.23) Mr K P Gobell (appointed 28.3.23) Mr S J Francis (appointed 28.3.23)
Independent Examiner James Plummer B.A.
Ramsgate
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REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023
Approved by order of the board of trustees on 23 April 2024 and signed on its behalf by:
Ms C Honey - Trustee
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ALLINGTON COMMUNITY ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ALLINGTON COMMUNITY ASSOCIATION
Independent examiner's report to the trustees of Allington Community Association
I report to the charity trustees on my examination of the accounts of Allington Community Association (the Trust) for the year ended 31 December 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination.
I confirm that no material matters have come to my attention in connection with the examination that give me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
James Plummer B.A., Independent Examiner
Ramsgate
21 April 2024
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ALLINGTON COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 DECEMBER 2023
| Note s INCOME AND ENDOWMENTS FROM Donations and legacies Other trading activities 2 Other income Total EXPENDITURE ON Raising funds Other Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
2023 Unrestricte d fund £ 22,229 52,506 0 74,735 15,742 92,143 107,885 (33,150) 506,139 472,989 |
2022 Total funds £ 47,709 40,274 4,000 |
|---|---|---|
| 91,983 | ||
| 26,651 82,919 |
||
| 109,570 | ||
| (17,587) 523,726 |
||
| 506,139 |
The notes form part of these financial statements
Page 5
ALLINGTON COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
BALANCE SHEET
31 DECEMBER 2022
| Notes FIXED ASSETS Tangible assets 5 CURRENT ASSETS Debtors 6 Cash at bank and in hand CREDITORS Amounts falling due within one year 7 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS Unrestricted funds 8 TOTAL FUNDS |
2023 Unrestricte d fund £ 462,310 2,479 15,085 17,564 (6,885) 10,679 472,989 472,989 472,989 472,989 |
2022 Total funds £ 480,566 6,237 21,601 |
|---|---|---|
| 27,838 | ||
| (2,265) | ||
| 25,573 | ||
| 506,139 | ||
| 506,139 | ||
| 506,139 | ||
| 506,139 |
The financial statements were approved by the Board of Trustees and authorised for issue on 23 April 2024 and were
signed on its behalf by:
Ms C Honey - Trustee
The notes form part of these financial statements
continued...
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ALLINGTON COMMUNITY ASSOCIATION
Page 6
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - Straight line over 50 years Lounge Extension - Straight line over 50 years Centre equipment - straight line over 7 years Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| Gaming machines Entertainment Subscriptions Lottery Hall and pitch hire |
2023 £ 6,629 3,918 1,311 9,129 31,519 52,506 |
2022 £ 20,775 5,736 3,473 1,591 8,699 |
| 40,274 |
ALLINGTON COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.
- COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | |
|---|---|
| INCOME AND ENDOWMENTS FROM Donations and legacies Other trading activities Other income Total EXPENDITURE ON Raising funds Other Total NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted fund £ 47,709 40,274 4,000 |
| 91,983 | |
| 26,651 82,919 |
|
| 109,570 | |
| (17,587) 523,726 |
|
| 506,139 |
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ALLINGTON COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023
5. TANGIBLE FIXED ASSETS
| COST At 1 January 2023 Additions Disposals At 31 December 2023 DEPRECIATION At 1 January 2022 Charge for year At 31 December 2022 NET BOOK VALUE At 31 December 2023 At 31 December 2022 |
Freehold property £ 480,000 0 0 480,000 38,400 9,600 48,000 432,000 |
Lounge Extension £ 124,847 0 0 124,847 104,414 2,919 107,333 17,514 |
Fixtures and Fittings £ 111,922 0 0 111,922 111,922 0 111,922 0 |
Centre equipment £ 123,078 0 0 123,078 104,545 5,737 110,282 12,796 |
Totals £ 839,847 0 0 |
|---|---|---|---|---|---|
| 839,847 | |||||
| 359,281 18,256 |
|||||
| 377,537 | |||||
| 462,310 | |||||
| 441,600 | 20,433 | 0 | 18,533 | 480,566 |
- DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR |
||
|---|---|---|
| VAT Prepayments 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Other creditors |
2023 £ 1,454 1,025 2,479 2023 £ 2,868 4,017 6,885 |
2022 £ 5,446 791 |
| 6,237 | ||
| 2022 £ 1,153 1,112 |
||
| 2,265 |
NOTES TO THE FINANCIAL STATEMENTS - continued
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ALLINGTON COMMUNITY ASSOCIATION
FOR THE YEAR ENDED 31 DECEMBER 2023
8
. MOVEMENT IN FUNDS
| MOVEMENT IN FUNDS | ||
|---|---|---|
| At 1.1.23 £ Unrestricted funds General fund 506,139 TOTAL FUNDS 506,139 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 74,735 TOTAL FUNDS 74,735 Comparatives for movement in funds At 1.1.22 £ Unrestricted funds General fund 523,726 TOTAL FUNDS 523,726 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 91,983 91,983 |
Net movement in funds £ (33,150) (33,150) Resources expended £ (107,885) (107,885) Net movement in funds £ (17,587) (17,587) Resources expended £ (109,570) (109,570) |
At 31.12.23 £ 472,989 |
| 472,989 | ||
| Movement in funds £ (33,150) |
||
| (33,150) | ||
| At 31.12.22 £ 506,139 |
||
| 506,139 | ||
| Movement in funds £ (17,587) |
||
| (17,587) |
NOTES TO THE FINANCIAL STATEMENTS - continued
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ALLINGTON COMMUNITY ASSOCIATION
FOR THE YEAR ENDED 31 DECEMBER 2023
8. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
At 1.1.22 £ 523,726 523,726 |
Net movemen t in funds £ (50,737) (50,737) |
At 31.12.23 £ 472,989 |
|---|---|---|---|
| 472,989 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| follows: | |||
|---|---|---|---|
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 166,718 166,718 |
Resources expended £ (217,455) (217,455) |
Movement in funds £ (50,737) |
| (50,737) |
9. RELATED PARTY DISCLOSURES
The association is related to Allington Community Association Limited, and the amount owed at 31 December 2023 was £164; (2022 £164).
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
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ALLINGTON COMMUNITY ASSOCIATION
FOR THE YEAR ENDED 31 DECEMBER 2023
| INCOME AND ENDOWMENTS Donations and legacies Management charges received Donations Other trading activities Gaming machines Entertainment Subscription Lottery Hall and pitch hire Other income Council grants Total incoming resources EXPENDITURE Raising donations and legacies Gaming machines Video, pool and football Bingo Entertainment Lottery Support costs Management Rent, rates and water Insurance Light and heat Telephone Postage and stationery Cleaning and materials Sundries Repairs and renewals Professional fees |
2023 £ 18,000 4,229 22,229 6,629 3,918 1,311 9,129 31,519 52,506 0 0 74,735 0 12,877 0 2,865 0 15,742 10,217 5,130 10,569 5,595 0 10,862 123 27,645 0 70,141 |
2022 £ 17,998 29,711 |
|---|---|---|
| 47,709 20,775 5,736 3,473 1,591 8,699 |
||
| 40,274 4,000 |
||
| 4,000 | ||
| 91,983 5,400 14,423 0 5,926 902 |
||
| 26,651 1,898 2,396 10,299 2,310 1,033 19,273 1,980 18,981 4,808 |
||
| 62,978 |
This page does not form part of the statutory financial statements
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
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ALLINGTON COMMUNITY ASSOCIATION
FOR THE YEAR ENDED 31 DECEMBER 2023
| Management Finance Accountancy Bank charges Depreciation Freehold property Lounge extension Centre equipment Total resources expended Net (expenditure)/income |
2023 £ 3,598 148 3,746 9,600 2,919 5,737 18,256 107,885 (33,150) |
2022 £ 1,150 298 |
|---|---|---|
| 1,448 9,600 2,927 5,966 |
||
| 18,493 109,570 |
||
| (17,587) |
This page does not form part of the statutory financial statements
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ALLINGTON COMMUNITY ASSOCIATION
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 11 |
| Detailed Statement of Financial Activities | 12 | to | 13 |