New Ash Green Village Trust New Ash Green Youth & Community Centre
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 December 2025
CHARITY NO:266424
New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2025
| Contents | Page |
|---|---|
| Legal and adminstrative information | 1 |
| Report of the trustees | 2 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes forming part of the financial statements | 8 - 9 |
New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2025
The Trustees present its report and financial statements for the year ended 31 December 2025
Legal and administrative information
Charity name: New Ash Green Village Trust
Chairman: Terry James Vivian
Charity registration number: 266424
Registered office and operational address: Youth & Community Centre Ash Road Longfield Kent DA3 8JY Ash Road Longfield Kent DA3 8JY
Trustees: Danielle Elisak Sarah Hobbs Dawn Hunt John Kelly Joe Whittaker Michael Gordon Banks Account prepared by: Oludolapo Kukoyi
Bankers: Lloyds TSB
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New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2025
The Trustees of New Ash Green Village Trust present their report and Financial Statements for the year ended 31 December 2025 which have been prepared in accordance with Section 133 of the Charities Act 2011
Structure, governance and management
a. Constitution
The charity is constituted under a trust deed dated 27 June 1973 as amended to date and is a registred charity with charity registration number 266424.
b. Method of appointment or election of trustees
The Trust shall be administered in conformity with the constitution by the commitee of management constituted ("the Committee") who shall be the charity trustees within the meaning of section 46 of the Charitable ACT 1960. The committee shall Consist of up to six members who shall be appointed
c. Organisational structure and decision making
The board of trustees is headed by a chairman, the Secretary to the trust and a Financial Administrator. All the present employees of the Charity are voluntary workers. The Trustees are responsible for the building known as New Ash Green Youth & Community Centre and making all decisions regarding allocation of fund and activities.
d. Related party relationships
New Ash Green Village Association Limited are owners of the land on which our building is constructed, with a 99 year lease/licence agreement. The New Ash Green Village trust took over the running and maintainance of the building on 20 July 2011 when the New Ash Green Youth Centre Trust wounded up
Objectives and activities
a. Policies and objectives
The objects of the charity are:
- 1 To promote the benefit of the inhabitants of the village of New Ash Green in Kent in anyway that the law of England and Wales regards as charitable, withoutdistinction of sex or of political, religious or other opinions by the provision or improvement of amenities and in particular (without prejudice to the generality of the foregoing). The administration and maintainance of the youth and community centre.
The New Ash Green Village Trust no longer receive the 50% of the profit from New Ash Green Social committee for takings on village day, Firework display etc. and therefore has limited fund availble to undertake the above without grants and donations
- 2 In furtherance to the forgoing objects the committee of management hereinafter named may in its discretion establish or secure the establishment of any community centre, gymnasium, swimming pool, village hall, recreation hall or any other building or structure whatsoever. The village trust as an Association shall have power to affiliate to any charitable organisation with similar charitable objects.
It pursues these objects by the operation of it activities at a facility located at , Ash Road Longfield Kent DA3 8JY
b. Activities for achieving objectives
Significant activities that contributed to the achievement of these objectives were:
- 1 To maintain the building and be incharge of hirers
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New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2025
c. Grant making policies
To seek grants & donations for any refurbishment or improvement to the building and land for the benefit of users
d. Volunteers
The Centre is grateful for the commitment and efforts of its volunteers who are involved in service provision. The centre is run by volunteers committed to working in various departments.
e. Risk management
The Trustees have assessed the major risks to which the charity is exposed, in particular those related to operations and finances of the charity, and are satisfied that systems are in place to mitigate against exposures to the major risks.
Achievements and performance
The Trustees are pleased to report that the youth and community centre continued to be successful and promotes the benefit of the inhabitant of the village of New Ash Green & neighbourhood.
Review of transactions and financial position
During the year, a total income of £40,139.64 (£37,292 in 2024) was received from hiring the centre and as voluntary donations The net movement in funds for the period, as shown in the statement of financial activities, for the period was a Surplus of £7,522 (deficit £3,930 in 2024). The value of the Youth & Community Centre net assets at 31st December 2025 is £33,832 ( £26,310 in 2024).
Principal Funding Sources
The principal funding sources for the Charity are by way of hiring its building for use by inhabitants of New Ash Green and Its environs, Donations and gifts.
Plans for future developments
The charity aims at building on its current achievement in effectively benefiting the inhabitance of New Ash Green and its environs
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New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2025
Responsibilities of the trustees
The Charity law allows charities that are not companies under section 13 of the Charities Act 2011 (‘the Charities Act’), to prepare receipt and payments account provided the charity’s gross income is not over £250,000. In this regard, the trustees have presented a trustees annual report, a receipt and payments account and a statement of assets and liabilities
The trustees are responsible for preparing the annual report and financial statement in accordance with applicable law and regulations. Charity law requires the Trustees to prepare financial statement for each financial year.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the youth centre and enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the youth centre and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the trustees on 16 April 2026 and signed on its behalf by Ag.chairman
9
_______ John Kelly Trustee/Ag. Chairman
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New Ash Green Village Trust - New Ash Green Youth & Community Centre
Independent Examiner's report for the year ended 31 December 2025
Independent Examiners Report
We have examined the financial statement, which comprises a Trustees annual report, a receipt and payments account and a statement of assets and liabilities, the related notes and the accounting policies of the New Ash Green Village Trust for the year ended 31 December 2025.
Respective responsibilities of trustees and independent examiner
As described on page 3, the trustees are responsible for the preparation of the financial statements. It is our responsibility to carry out an examination of those financial statements and to issue a report based on that examination.
Scope of examination
We conducted our examination in accordance with directions given by the Charity Commissioners under section 144(2) of the Charities Act 2011. An examination is limited to enquiries of the charity's personnel and analytical and review procedures applied to financial data and this provides less assurance than an audit. We have not performed an audit, and accordingly, we do not express an audit opinion.
Independent examiner's statement
In connection with our examination, no matter has come to our attention:
1. Which gives us reasonable cause to believe that in any material respect the requirements:
-
To keep accounting records in accordance with section 130 the 2011 Act; and
-
To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or
2. I have no concerns and have come across no material matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report was signed on 16 April 2026
Oludolapo Kukoyi Accountants
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New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2025
| 2025 | 2025 | 2024 | |||
|---|---|---|---|---|---|
| Restricted | |||||
| Unrestricted Funds | Funds | Total Funds | Total Funds | ||
| £ | £ | £ | £ | ||
| Incoming resources | |||||
| Incoming resources from generated funds | |||||
| Hire | 37,140 | - | 37,140 | 37,277 | |
| Donation & grants | 3,000 | - | 3,000 | - | |
| Others | - | - | - | 7 | |
| Total incoming resources | 40,140 | - | 40,140 | 37,284 | |
| Resources expended | |||||
| Refurbishment/maintainace cost | 9,993 | 9,993 | 19,293 | ||
| Governance cost | 22,024 | 22,024 | 21,313 | ||
| Accountancy fees | 600 | 600 | 600 | ||
| Total resources expended | 32,617 | - | 32,617 | 41,206 | |
| Net Incoming resources before | other | ||||
| recognised gains/(Loss) | 7,522 | - | 7,522 | (3,922) | |
| Net movement in funds | 7,522 | - | 7,522 | (3,922) | |
| Reconciliation of funds | |||||
| Total funds brought forward | 26,315 | - | 26,315 | 30,237 | |
| Total funds carried forward | 33,837 | - | 33,837 | 26,315 |
The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.
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New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2025
| Notes Net current assets Cash in hand & at Bank Net assets General funds |
2025 33,832 33,832 33,832 |
2024 26,310 |
|---|---|---|
| 26,310 | ||
| 26,310 |
The balance sheet and accompanying notes was approved by the board of trustee and signed on its behalf by Chairman For the year ending 31 December 2025.
Trustees’ responsibilities:
The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to charities subject to the receipt and payment account
The Financial Statements were approved by the board on 16 April 2026, and signed on its behalf by:
__________ John Kelly Ag.Chairman
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New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2025
1. Accounting policies
The financial statements have been prepared in accordance with Charities registered in England and Wales that are not companies as allowed under section 133 of the Charitable Act 2011. to prepare receipts and payments accounts provided the charity's gross income is not over £250,000
(a) Basis of accounting
The financial statements are prepared under the historic cost convention and include the results of the Charity's operations, which are described in the Trustees Report, all of which are continuing.
(b) Incoming resources
All income is credited to the Statement of Financial Activities on the earlier date of when they are received or when they are receivable.
(c) Restricted funds
Restricted funds are to be used for specific purposes as specified within the objects of the Charity. Expenditure, which meets these criteria, will be identified to the fund, together with a fair allocation of management and support costs. There was no restricted fund during the year.
(d) Unrestricted funds
Unrestricted funds are donations and other incomes received or generated for the objects of the charity without further specified purpose and are available for general funds. Income generated was maily from hiring the centre for the use of the community.
(e) Resources expended
Direct charitable expenditure includes all expenditure incurred by the Charity in direct pursuit of its charitable objectives. Governance expenditure includes all costs not directly related to the charitable activities and cannot be allocated to direct charitable expenditure.
(f) Donated services and gifts in kind
The value of donations and grants provided to the New Ash Green Village Trust is recognised in the statement of financial activities and in the Balance Sheet at their value to the charity, as determined by the Trustees, in the period in which they are receivable, and where the benefit is both quantifiable and material.
| 2 Hire Regular Casual 3. Other income Donation/grants Other income |
Unrestricted Restricted 2025 2024 Total Total £ £ £ £ 34,101 - 34,101 33,528 3,038 - 3,038 3,749 - - |
|---|---|
| 37,140 - 37,140 37,277 |
|
| Unrestricted Restricted 2025 2024 Total Total £ £ £ £ 3,000 3,000 - - - 7 - - - |
|
| 3,000 - 3,000 7 |
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New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2025
| 4. Refurbishment/maintainace Maintainance 5. Accountancy /fees Maintainance 6. Governance costs Utilities Rent & rates Insurance Wages Cleaning materials Telephone/postages Stationery KCC supplies Others |
Unrestricted Restricted 2025 2024 Total Total £ £ £ £ 9,993 9,993 19,293 - - - |
|---|---|
| 9,993 - 9,993 19,293 |
|
| Unrestricted Restricted 2025 2024 Total Total £ £ £ £ 600 600 600 - - - |
|
| 600 - 600 600 |
|
| Unrestricted Restricted 2025 2024 Total Total £ £ £ £ 8,093 - 8,093 8,028 2,765 - 2,765 1,581 1,401 - 1,401 1,359 5,405 - 5,405 6,169 1,936 - 1,936 2,155 1,455 - 1,455 1,033 30 - 30 10 940 - 940 972 - - - 7 |
|
| 22,024 - 22,024 21,313 |
7. Trustees remuneration and reimbursement of expenses:
The Trustees did not receive any remuneration in this financial year.
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