# **New Ash Green Village Trust New Ash Green Youth & Community Centre** # **REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 December 2024** **CHARITY NO:266424** ## **New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2024** |**Contents**|**Page**| |---|---| |Legal and adminstrative information|1| |Report of the trustees|2 - 4| |Independent examiner's report|5| |Statement of financial activities|6| |Balance sheet|7| |Notes forming part of the financial statements|8 - 9| ## **New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2024** The Trustees present its report and financial statements for the year ended 31 December 2024 ## **Legal and administrative information** **Charity name:** New Ash Green Village Trust **Chairman: Terry James Vivian Charity registration number: 266424 Registered office and operational address:** Youth & Community Centre Ash Road Longfield Kent DA3 8JY Ash Road Longfield Kent DA3 8JY **Trustees:** Danielle Elisak Sarah Hobbs Dawn Hunt John Kelly Joe Whittaker Michael Gordon Banks **Account prepared by:** Oludolapo Kukoyi **Bankers:** Lloyds TSB Page 1 ## **New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2024** The Trustees of New Ash Green Village Trust present their report and Financial Statements for the year ended 31 December 2024 which have been prepared in accordance with Section 133 of the Charities Act 2011 ## **Structure, governance and management** ## **a. Constitution** The charity is constituted under a trust deed dated 27 June 1973 as amended to date and is a registred charity with charity registration number 266424. ## **b. Method of appointment or election of trustees** The Trust shall be administered in conformity with the constitution by the commitee of management constituted ("the Committee") who shall be the charity trustees within the meaning of section 46 of the Charitable ACT 1960. The committee shall Consist of up to six members who shall be appointed ## **c. Organisational structure and decision making** The board of trustees is headed by a chairman, the Secretary to the trust and a Financial Administrator. All the present employees of the Charity are voluntary workers. The Trustees are responsible for the building known as New Ash Green Youth & Community Centre and making all decisions regarding allocation of fund and activities. ## **d. Related party relationships** New Ash Green Village Association Limited are owners of the land on which our building is constructed, with a 99 year lease/licence agreement. The New Ash Green Village trust took over the running and maintainance of the building on 20 July 2011 when the New Ash Green Youth Centre Trust wounded up ## **Objectives and activities** ## **a. Policies and objectives** The objects of the charity are: - 1 To promote the benefit of the inhabitants of the village of New Ash Green in Kent in anyway that the law of England and Wales regards as charitable, withoutdistinction of sex or of political, religious or other opinions by the provision or improvement of amenities and in particular (without prejudice to the generality of the foregoing). The administration and maintainance of the youth and community centre. The New Ash Green Village Trust no longer receive the 50% of the profit from New Ash Green Social committee for takings on village day, Firework display etc. and therefore has limited fund availble to undertake the above without grants and donations - 2 In furtherance to the forgoing objects the committee of management hereinafter named may in its discretion establish or secure the establishment of any community centre, gymnasium, swimming pool, village hall, recreation hall or any other building or structure whatsoever. The village trust as an Association shall have power to affiliate to any charitable organisation with similar charitable objects. It pursues these objects by the operation of it activities at a facility located at , Ash Road Longfield Kent DA3 8JY ## **b. Activities for achieving objectives** Significant activities that contributed to the achievement of these objectives were: - 1 To maintain the building and be incharge of hirers Page 2 ## **New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2024** ## **c. Grant making policies** To seek grants & donations for any refurbishment or improvement to the building and land for the benefit of users ## **d. Volunteers** The Centre is grateful for the commitment and efforts of its volunteers who are involved in service provision. The centre is run by volunteers committed to working in various departments. ## **e. Risk management** The Trustees have assessed the major risks to which the charity is exposed, in particular those related to operations and finances of the charity, and are satisfied that systems are in place to mitigate against exposures to the major risks. ## **Achievements and performance** The Trustees are pleased to report that the youth and community centre continued to be successful and promotes the benefit of the inhabitant of the village of New Ash Green & neighbourhood. ## **Review of transactions and financial position** During the year, a total income of £37,292 (£35,756 in 2023) was received from hiring the centre and as voluntary donations The net movement in funds for the period, as shown in the statement of financial activities, for the period was a loss of £3930 (£3,442 in 2023). The value of the Youth & Community Centre net assets at 31st December 2024 is £30,239 ( £30,239 in 2023). ## **Principal Funding Sources** The principal funding sources for the Charity are by way of hiring its building for use by inhabitants of New Ash Green and Its environs, Donations and gifts. ## **Plans for future developments** The charity aims at building on its current achievement in effectively benefiting the inhabitance of New Ash Green and its environs Page 3 ## **New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2024** ## **Responsibilities of the trustees** The Charity law allows charities that are not companies under section 13 of the Charities Act 2011 (‘the Charities Act’), to prepare receipt and payments account provided the charity’s gross income is not over £250,000. In this regard, the trustees have presented a Trustees annual report, a receipt and payments account and a statement of assets and liabilities The Trustees are responsible for preparing the annual report and financial statement in accordance with applicable law and regulations. Charity law requires the Trustees to prepare financial statement for each financial year. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the youth centre and enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the youth centre and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report was approved by the trustees on 22 July 2024 and signed on its behalf by Ag.chairman _______________________________________________ **John Kelly Trustee/Ag. Chairman** Page 4 ## **New Ash Green Village Trust - New Ash Green Youth & Community Centre** ## **Independent Examiner's report for the year ended 31 December 2024** ## **Independent Examiners Report** We have examined the financial statement, which comprises a Trustees annual report, a receipt and payments account and a statement of assets and liabilities, the related notes and the accounting policies of the New Ash Green Village Trust for the year ended 31 December 2024. ## **Respective responsibilities of trustees and independent examiner** As described on page 3, the trustees are responsible for the preparation of the financial statements. It is our responsibility to carry out an examination of those financial statements and to issue a report based on that examination. ## **Scope of examination** We conducted our examination in accordance with directions given by the Charity Commissioners under section 144(2) of the Charities Act 2011. An examination is limited to enquiries of the charity's personnel and analytical and review procedures applied to financial data and this provides less assurance than an audit. We have not performed an audit, and accordingly, we do not express an audit opinion. ## **Independent examiner's statement** In connection with our examination, no matter has come to our attention: 1. Which gives us reasonable cause to believe that in any material respect the requirements: - To keep accounting records in accordance with section 130 the 2011 Act; and - To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met; or 2. I have no concerns and have come across no material matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. This report was signed on 22 July 2024 __________________________________ Oludolapo Kukoyi Accountants Page 5 ## **New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2024** ||**2024**||**2024**|2023| |---|---|---|---|---| ||**Unrestricted Funds**|**Restricted Funds**|**Total Funds**|Total Funds| ||**£**|**£**|**£**|£| |**Incoming resources**||||| |**Incoming resources from generated**|**funds**|||| |Hire|37,277|-|**37,277**|33,104| |Others|7|-|**7**|2,652| |**Total incoming resources**|37,283|-|**37,283**|35,756| |**Resources expended**
Refurbishment/maintainace cost
Governance cost
Accountancy fees|19,293
21,313
600||**19,293**
**21,313**
**600**|9,525
29,075
600| |**Total resources expended**|41,206|-|41,206|39,200| |**Net Incoming resources before other**
**recognised gains/(Loss)**|(3,923)|-|**(3,923)**|(3,444)| |**Net movement in funds**
**Reconciliation of funds**
Total funds brought forward|(3,923)
30,237|-
-|**(3,923)**
**30,237**|(3,444)
33,681| |**Total funds carried forward**|26,314|**-**|**26,314**|30,237| The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities. Page 6 ## **New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2024** |**Notes**
**Net current assets**
Cash in hand & at Bank
**Net assets**
**General funds**|**2024**
26,310
**26,310**
**26,310**|2023
30,239
30,239
30,239| |---|---|---| The balance sheet and accompanying notes was approved by the board of trustee and signed on its behalf by Chairman For the year ending 31 December 2024. ## **Trustees’ responsibilities:** The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to charities subject to the receipt and payment account The Financial Statements were approved by the board on 22 July 2024, and signed on its behalf by: **----- Start of picture text -----**
______________________________________
John Kelly
Ag.Chairman
**----- End of picture text -----**
Page 7 ## **New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2024** ## **1. Accounting policies** The financial statements have been prepared in accordance with Charities registered in England and Wales that are not companies as allowed under section 133 of the Charitable Act 2011. to prepare receipts and payments accounts provided the charity's gross income is not over £250,000 ## **(a) Basis of accounting** The financial statements are prepared under the historic cost convention and include the results of the Charity's operations, which are described in the Trustees Report, all of which are continuing. ## **(b) Incoming resources** All income is credited to the Statement of Financial Activities on the earlier date of when they are received or when they are receivable. ## **(c) Restricted funds** Restricted funds are to be used for specific purposes as specified within the objects of the Charity. Expenditure, which meets these criteria, will be identified to the fund, together with a fair allocation of management and support costs. There was no restricted fund during the year. ## **(d) Unrestricted funds** Unrestricted funds are donations and other incomes received or generated for the objects of the charity without further specified purpose and are available for general funds. Income generated was maily from hiring the centre for the use of the community. ## **(e) Resources expended** Direct charitable expenditure includes all expenditure incurred by the Charity in direct pursuit of its charitable objectives. Governance expenditure includes all costs not directly related to the charitable activities and cannot be allocated to direct charitable expenditure. ## **(f) Donated services and gifts in kind** The value of donations and grants provided to the New Ash Green Village Trust is recognised in the statement of financial activities and in the Balance Sheet at their value to the charity, as determined by the Trustees, in the period in which they are receivable, and where the benefit is both quantifiable and material. |**2 Hire**
Regular
Casual
**3. Other income**
Donation/grants
Other income|**_Unrestricted_**
**_Restricted_**
**2024**
2023
**Total**
Total
**£**
**£**
**£**
£
33,528
-
**33,528**
28,953
3,749
-
**3,749**
4,151
-
-
**37,277**
**-**
**37,277**
**33,104**
**_Unrestricted_**
**_Restricted_**
**2024**
2023
**Total**
Total
**£**
**£**
**£**
£
-
**-**
7
-
**7**
2,652
-
**-**
-
**7**
**-**
**7**
**2,652**| |---|---| Page 8 ## **New Ash Green Village Trust - New Ash Green Youth & Community Centre Financial statements for the year ended 31 December 2024** |**4. Refurbishment/maintainace**
Maintainance
**5. Accountancy /fees**
Maintainance
**6. Governance costs**
Utilities
Rent & rates
Insurance
Wages
Cleaning materials
Telephone/postages
Stationery
KCC supplies
Others|**_Unrestricted_**
**_Restricted_**
**2024**
2023
**Total**
Total
**£**
**£**
**£**
£
19,293
**19,293**
9,525
**-**
**-**
-
**19,293**
**-**
**19,293**
**9,525**
**_Unrestricted_**
**_Restricted_**
**2024**
2023
**Total**
Total
**£**
**£**
**£**
£
600
**600**
600
**-**
**-**
-
**600**
**-**
**600**
**600**
**_Unrestricted_**
**_Restricted_**
**2024**
2023
**Total**
Total
**£**
**£**
**£**
£
8,028
**-**
**8,028**
7,630
1,581
**-**
**1,581**
5,243
1,359
**-**
**1,359**
1,320
6,169
**-**
**6,169**
6,531
2,155
**-**
**2,155**
2,472
1,033
**-**
**1,033**
4,709
10
**-**
**10**
80
972
**-**
**972**
1,066
7
**-**
**7**
25
**21,313**
**-**
**21,313**
29,075| |---|---| ## **7. Trustees remuneration and reimbursement of expenses:** The Trustees did not receive any remuneration in this financial year. Page 9