NATIONAL VOLUNTARY CIVIL AID SERVICES FINANCIAL STATEMENTS FOR 31 March 2025 Charity Number 266349 NATIONAL VOLUNTARY CIVIL AID SERVICES FINANCIAL STATEMENrs YEAR ENDED 31 MARCH 2025 Contents Page Members of the board and professional advisers Trustees. annual rep)rt Independent examiner's rew)rt Ststement of financial activities Balance Sheel Notes to thc financial siatemenls 9-15 NATIONAL VOLUNTARY CIVIL AID SERVICES MEMBERS OF THE BOARD AND PROFESSIONAL ADVISORS The Board of Trustees Simon Hill l.ee Knight Barry Evans Nicola Hill Jacqueline Poyser .1 racy Duckworth Registered office Lyichett House 13 Freeland Park Wareham Road Poole Dorset E11116 6FA Independent Ex8min¢r Derby Community Accouniancy Service Babington l.odge 128 Green Lane rjerby DEI IRY Solicitor Nick Elliot Ellioi Mather LLP tiervase Flouse 111-113 FriarGate Derby DEI I EX Surveyor William Speed Salloway Commercial Property Consulthnts 3 Royal Scot Road Pride Park Derby DE24 8AJ NATIONAL VOLUNTARY CIVIL AID SERVICES TRUSTEES. ANNUAL REPORT YEAR ENDED 31" MARCH 2025 National Voluntary Civil Aid Services (NVCAS), known as Civil Aid. is a voluntary organisation esiablished in 1968 by fomier membcrs of the disbanded Civil Dcfence Corps, and subsequently became a rcg?i51cr¢d Charity on the 23 October 1973. Operniing within Greai Britain, Ihe charily acls as an umbrella and resour¢e body io conneci and support voluntsry resilience groups and communities, and prepares people to provide aid or assistance ai a di￿￿r. incideni. or local or national emergency. to relieve pain and suIY¢ring. 'rhis is achieved through schemes such as Community Emergency Kesp)nse Training (CERT), which includes firsi aid and lighi rescue. Civil Aid also provides support (when wuesied) io local authorities and other professional a8enci¢s involvcd in resilience planning and reswnse. To raise funds for the charily, volunteers provide services a( public events and First Aid al Work training. GOVERNANCE Thc Charity is an unincorrKirated mcmbcTship as50cialion govcmed by ils Consiitulion adopted in 1973 and amended in 1978 and 1984. lTh¢ Ex¢¢utive Committee oversee the day-to-day management of the Charily. The Executive Commitlee 15 madc up of Trustees who are voled inlo posi annually. Following the AGM on 5 Ociober 2024, the Execuiive Cummittee was consliluted as follows: Simon Hill Lee KnigTht Barry F.vans Nicola Flill Jackic Poy5er Tracy Duckworth Chaimian {& Treasurer until 22 March 2025) Deputy Chaimian Treasurer effective 22nd March 2025 S¢crctsry Trustcc Trustee Due lo ill health Rita Tri¢kett resigned as a Trustee and Treasurer at the AGM. All Execulive Officers give their time voluntarily, and apart from reasonable out of p)cket expenses, receive no remuneration or oth¢r benefits relaling to the management of the Charity. OBJECTIVES AND A HIEVEMENTS The original charitable obj¢¢tives remain the same: l) To provide aid or as5islancc in any way at any disast¢r, major incident or local or national emergen¢y- 2) To rclicve pain and suffering. NATIONAL VOLUNTARY CIVIL AID SERVICES TRUSTEES, ANNUAL REPORT YEAR ENDED 315t MARCH 2025 The Charily undertakes various aclivities. including providing firsl aid and light rescue Irdining and other skills that may be useful in an emergency. The Charity also provides first aid or general assistance cover al cvcnls, and did own and manage suitable building/s during 2024. In addilion. a small tleet of ambulance5 were maintained. irst Aid instructors provide training. Ihe income from such courses and evenl cover is applied for the benefit of Ihe Charity at local unit levcl for the purchase of equipment, maintenance costs of vehicles, and Headquarter5 building running costs. Members pay an annual subscription to contribute towards the cost of insurance and administration costs or the Charity. Units of membcrs submit their Annual Accounts for checking. and th¢s¢ totals arc includcd in the Charily's Annual R¢turn lo Ihe Charity Commission. The Chariiy owned its headquarters buildin8 in Derby which was sold in July 2024. The Charity now rents a workshop building to service firsl aid and rescue equipment. Currently. the Executive Officers are ¢oordinaiing clearing the workshop of oul-of-date equipment. SUMMARY OF THF. MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC IIENEFIT IN RF.I.ATION TO THESF. ￿￿EcTs In planning our aclivities for the year we kept in mind the Charity Commission's b>uidance un public benefit al our truslees meetings. The charity is open lo all individu315 irreS￿Ctive of race, gender or oiher personal circumslances. ACHIEVEMW.NTS AND PERFORMANC 2024 was a consolidation period for the charity having lost a number of key personnel due to ill healh, and also. following the passing of our fornicr Chairnian Keith Turn¢r in 2021, voluntecrs votcd to wind up ihe local Unit in Derby. Much of the headquarters building had been cleared during 2022123 and the remaining ambulances donated for service overseas. With the headquarters building sold in July 2024 and the net proceeds transferred to NVCAS, Ihe remaining Derby Unit funds were divided cqually with donalions of £13.000 made to 3 local chariiies chosen by the tkrby Unit membership: RNLI, Mountain Rescue and Air Ambulance. Our Charily's 6 Automated External Defibrillalors (AED'S) have new batteries and ieplacemenl pads. Each Tru51ee now ha5 an AED that could be used in a local emergency in th¢ Community rather than ihe AED units remaining in ihe workshop. A new Lay- Responder Training package was developed by Lee Knight along wilh e-learning - this fonned a key part in a presentation by our Chainnan to representativcs from ihe Cabinet Office and therefore il's IAk¢ly that Catastrophic Bleeding Control will be added io Firsi Aid ai Work training next year acros5 Ihe UK. NATIONAL VOLUNTARY CIVIL AID SERVICES TRUSTEES, ANNUAL REPORT YEAR ENDED 3]" MARCH 2025 MAIIY POLICIES Before ihe Charity looks to move forward. a comprehensive review of all current PK)licics and procedures has recently been undertaken by the Execulive o￿lCerS. Ihese include.. Equalily. diversity and inclusion Trustee code of ¢ondu¢t Volunteer managemeni Mcmbcr codc of conduct Conflict of interesl Complaints and raising concerns Safeguarding Health and safety Data protection Financial management and reserves Donation and fundraising Expenses Social media And communication Branding Partnership and collaboration A review of insurance was undertaken and the Charity has in place Personal Accident Cover for volunteers and Public and Products Liabilily up to £5million. Stalutory Employ¢¢ insuranc¢ of £IOmillion cover is Iso in place as "volunteers" are trealed as though they are employed even ihough no remuneration is paid. Trust¢es' and Dircctors Indemnity limil of £lmillion along with contents in workshop is insured for £75,000. No claims have been made againsl any of the insurance p)li¢ies. FUT REPL New mefftbers are needcd to provide support wilh training and duties: therefore. the use of a website and other media will have to be reviewed. Meanwhile, the Chairman attended a meeting with repTes¢nlalives for the Cabinet OITice last August lo discuss Civil Aid and the past role of the ¢harity and its contribulion to Civil Protection was acknowled8¢d. Given the current iniernaiional siluation, the legacy of the charity is to coniinue io work ¢0 assist in resilience planning and response bul what is clear 15 that there is little funding, if any, available al this time. However. April 2025 saw the launch of the new UK Resilienc¢ Academy (replacing the Emergency Planning College) at The Hawkhills, Easinwold. so events and courses will be held to increase awar¢n¢ss of national preparcdncss. response and recovery from major events and emerging risks. No doubt charities will be represenled at these events. The Chaimian has had contact from chariiies with similar aims to NVCAS and will look to arrdnge meetings a¢cordin8ly to develop future plans which avoid duplication of effort. NATIONAL VOLUNTARY CIVIL AID SERVICES TRUSTEES, ANNUAL REPORT YEAR ENDED 31" MARCH 2025 FINANCIAL REPORT FOR 2024n025 Because of the sale of the Charity's headquarters, the valuc of the transaction requires accounts lo be prepared using the accruals basis of accounling. The FinaDcial Reports are ￿T￿tten following Charity Commission SORP (Statement of Recommended Practice) and the accounts were Inde￿nd¢ni1Y audited by a Competent qualified accountant. Next year it is likely the Charity's income will return to below £25,000. The Charily is not registered for Gift Aid wilh HM Revenue and Customs. A review will be carried oul regarding Gift Aid io se¢ ifthere is a possibility of a claim to HMRC. The Charity has no restricted funds but has applied some fundin8 lo reserves in the past towards purchase of ambulances, equipment, and liabilities. Reserves are also r¢quired &8 a safely nei for uncxpccted bills. DEPRECIATION POLECY New unifonn, fjrsi aid supplies. and other shon-life purchases written off in the year of purchase. DECLARATI Written on bchalf of the Charity's Executive Committee aficr consultingy accounting infornialion, insurance documentation, and current governance policy and procedural documentation. RF.SF.RVES I'he Association aim5 to build up reserves to cover 6 monihs orkraling costs in the event of a drop in income. Unrestricted Reserves held as ai March 31 2025 were £316.816. DF.PENDENT EXAMINER Mark Newey of Derby Community A¢counthn¢y Service and will in office as independent examiner for the ensuing year. Simon Hill Chair Naiional Voluntary Civil Aid Services 9" July 2025 NATIOIYAL VOLUNTARY CIVIL AID SERVICES INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES YEAR ENDED 31" MARCH 2025 IndepeDdent Exydminer's Report to the Trustees of the National Volun¢#ry Civil Aid Seryices I rcport on the a¢¢ounts of the company for ihe >'ear ended 31 March ?0?5 which are s¢t oui on pages 7 10 15. Respeetive responsibilities of the trustees And examiner As the charity truslLCS of ihc Trust, you arc rcsFK)nsible for the p￿ParatIOn of the a¢¢ounts in a¢¢ordan¢e with the requirements of the Charilies Act 2011 ("the Act."). I rerKTrrt in wSr￿¢t of my examination of the Trusi's accounts carried out under section 145 of the 2011 Acl and in carryinb7 Out my examinaiion. I have followed the applicable Directions given by the Charity Commission under section 145(5Kb) of the Act. Independenl examiner's statement I hav¢ ¢ompl¢t¢d my ¢xamination. I confirm that no maierial matters have come to my atlcntion in conncclion with Ihe examinaiion which gives me cause 10 b¢li¢v¢ that in. any material respecl: accounting records were not kept in accordance with seclion 130 of the Aci or the accounts do noi accord wilh ihe a¢couniing rccords I have no conccrns aNI have come across no other mallers in Connection with the examination to which attention should be drawn in order to enable a proper under5tsnding of the accounts to be reached. 1glslzoLS Mark Newey ACMA Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DEI IRY.. Date NATIONAL VOLUNTARY CIVIL AID SERVICES STATEMENT OF FINANCIAL ACTIVITIF.S YEAR ENDED 315t MARCH 2025 Total Funds Year to31 Mar 2025 Tothl Funds Yearto31 Mar 2024 Unrestricted Funds Restricted Funds Note Income from: Generated funds Donations Grants (hher income Investment income 1,029 1,029 396 297,161 7097 297.161 7097 70 203 Total in¢oming resource5 306.087 306,087 669 Raising funds CharitablL activities 50,771 $0,771 16,862 Tot*1 r¢50ur¢es expended 50,771 50,771 16.862 et in¢ominW{outgoing) re50urce5 before transfers 255J16 255J16 (16.193) Transfer between funds Net incomingl(outgoing) resources for the year 255J16 255J16 (16.193) Ralances brought forward Balances carried forward 61,500 61,500 77,693 61,500 316,816 316,816 The charity has no recognised gains or losses other than the results for the year as set out above. All of the aclivities of the charity ar¢ cla55ed as conlinuing. The notes on pages 9 to IS Torm part of these financial ststements. NATIONAL VOLUNTARY CIVIL AID SERVICES BALANCE SHEET 31 MARCH 2025 2025 2024 Note Fixed assets Tangible assets 13.(KK) Current assets Debtors Cash at bank and in hand 12 iJoo 31SJ21 316021 48,500 48.500 Creditors: amovnts falling due within one yeAr 13 15) Net current assets 316.816 48.51)0 Creditors: amounts falling due after one year 14 Total JJs¢ts le￿ ¢urr¢nt li*bilities 316,816 61,500 Net assets 316,816 61,500 Funds Resiricled lJnrL'slricied Is 15 316,816 61,500 TOTAL FUNDS 316816 61,500 I"he linancial siatements were approved by the mernb¢rs of the committee on the 4fa QLT- èf4 2025 and signed on their iKhalf by: Simon Hill Trustee Date: 4 Oc7fJkniC 2025 The noles on pages 9 to 15 form part of these financial statements. NATIONAL VOLUNTARY CIVIL AID SERVICES NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 Accounting policies The principal accouniing p)licies adopted. judgemenls and key sources of eslimation uncertainty in the preparation of the financial stat¢rn¢nts are as follows. Charity information National Volunlary Civil Aid Services is a registered chariry. The charity's registered office is Ly¢¢hett House. 13 Freeland Park, Wareham Road. Poole, Dorsel BH16 6FA. At Ihe end of the year there were 6 Trustees. 1.1 Ac¢ouoting conveDtioD These accounls have been prepared in accordance with FRS 102, "'The Financial Reporting Standard applicable in the UK and Republic of Ireland" ("FRS 102"), 'Accountingi and Rewjrting by Charities" the Statemenl of R￿QMmended Praclice for chariti¢s applying l.-RS 102, the Companies Acl 2006 and UK Generally Accepted Accounting Praciice as it applies from l January 2015. The charity is a Public Benefit Entity as defined by FRS 102. The accounts are prepared in Sterling which is the functional currency of the charity. Monethry amounts in these financial statements to the nearest £. The accounts have been prepared on historical cost convention apart from freehold property that is carried ai market value. The principal a¢couniing 5x)lici¢s ad0￿ed are set out below. 'rhese are accounts for ihe y¢8r ended 31 March 2025 are the firsi accounts of National Voluniary Civil Aid Services prepared in accordance with fRS 102, The Finan¢ial ReFK)rting Standard applicable in the UK and Republic of Ireland. 1.2 Going concern At Ihe lime of approving the accounts. the Iruslees have a reasonable expectation thal the charity has adequate resources lo conlinue in operational existence for the foreseeablL future. Thus Ihe Trustees continue to adopt the soing concern basis of accounting in preparing the accounts. 1.3 Charitablo Funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designaled funds are un￿strIct￿ funds earniarked by ihe truslces for particular purposes. Restricted funds are subjected to restrictions on their expenditure imFKJ5¢d by ih¢ donor or through the terms of an Sp￿al. 1.4 Incoming r￿QUr(e5 All incoming re50ur¢es are included in the SOFA when the charity is legally entitled to the income and the amount can b¢ quantified with reasonable accuracy. Gifts in kind havc becn included al market value of gifts received and in assets acquired. No amounis are included in the financial statements for services donated by volunteers. NATIONAL VOLUNTARY CIVIL AID SERVICES NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 1.5 Re50urrcs ¢xpend¢d All expenditur¢ is a¢¢ounled for on an accrua15 basi5 and has IKen ¢lassifi¢d und¢r h¢adings that a88regale all costs relating to lh¢ category. Where costs cannot be directly attributed to particular headings they have been allocaied to aciivilies on a basis ¢onsis¢ent with use of the resources. Fund-raisin8 Costs are those incurred in seeking voluntary contributions and do nol include the c051S of di8seminaling infonnalion in ihe supp)rt ofihe chariiable aciivities. .6 Debtors Trade and othcr debiors are recognised at ihe settlement amount due after any trade discounts offered. Prepayments are valued ai the amouni prepaid net of any trade discounls due. 1.7 Cash and cash eqyivAlents Cash and cash equivalents include cash in hand. de￿)511S held ai call wilh banks, oiher short- temi liquid investments with original maturities of three monih5 or less. and bank ov¢rdraft5. Bank overdrdfts are shown wiihin knrrowings in current liabililies. 1.8 Creditors 2nd provisions Creditors and provisions ar¢ recognised where the Charity has a present obligalion resuliing rrom a past event ihai will probably resuli in th¢ iransfer of funds to a third party and the amount due to settle ihe obligaiion can be measured or eslimaied reliably. Creditors and provisions are nomially recognised al their seltlemcni amounl after allowing for any trade discounts due. 1.9 Financial instruments The chariiy has financial assets and financial liabilities of a kind thai qualify as basic rinancial instruments. Basic financial instruments are initially recognised at iransaction value and subsequently measured ai Iheir settlement value. Dereeognlilon offindncial lidbililie Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. 1.10 Employee benefits The c05t of any unused holiday entitlemenl is recognised in the period in which the employce's 5¢rvi¢¢s are rec¢ivcd. Temiination benefits are recognised immediately as an expense when the charity is dcmonstrably committed to ienninale ihe employment of an employee or to provide tcmiinalion IKnefils. 1.1 l Taxation The charity is exempt from tax on income and gain5 falling with section 505 of ihe Taxes Act 1988 or seclion 252 of the Taxation of Chargcable Gains Acl 1992 to the exlent that thc5¢ are applied to its charilabl¢ objects. 10 NATIOIYAL VOLUNTARY CIVIL AID SERVICES NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 1.12 Depreciation New unifonn, first aid supplies. and other short-life pur¢has¢s are wrill¢n off in the year of purchas¢. Critical accounting estimates and judgements In the application of the charity's a￿OUntIng policies. the trustees are required to Inake judgements, esiimaies and 35sumplions akKiut the carying amount of asseis and liabililies that are not rtadily apparent from other sources. The estimated and associated assumptions are based on hislorical experience and other factors ihal aTe considcrcd to be rclcvant. Actual results may dilTer from these estimates. Donations Total Funds Yethr to31 Mar 2025 Unrestricted Funds Restricled Funds Yeario31 Mar 2024 Donaiions from individuals 1.029 1,029 396 1,029 1,029 396 Grants receivable Total Funds Unrestricted Restriettd Year to 31 Yeario31 Funds Funds March 2025 March 2024 Grants Interest receivable Year to 31 MArch 2025 Year to 31 March 2024 Bank interest re£eivable 7097 203 NATIONAL VOLUNTARY CIVIL AID SERVICES NOTES TO THE FINAIYCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 6. Sundry Income Year to 31 March 2025 Year to 31 March 2024 Profit on sale of tkrby Unit pro￿rty Oiher Subscriptions 297,0110 76 85 70 297.161 70 7. Total resources expended Vehicle expenses Workshop. Rent and tkFK)Sit Lighi, heal and waler Ilank charges Fees Insurance Mainlcnance and equipmenl Travel & subsislcnLe costs l)onations to charities Priniing and Poslab?e 200/0 Busin¢ss Raies Sundry 885 1,189 264 71 7532 649 1,191 783 39,000 34 58 731 65 2,661 1,347 1.464 8.726 983 50,771 16,862 Expenditure on charilable activitie5 W45 £50.771 (2024.. £16,862) of which £0 was re5tric*d (2024.. £0) Net {expendityre)Ilncome Net (expenditure)lincome for ihe year is slated after chargingl(crediting)- 2025 2024 Independeni Examiner's Fees D¢pr¢ciation loo 12 NATIONAL VOLUNTARY CIVIL AID SERVICES NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 9. Trustees and key monagement personnel During the year trustees did not receive remuneration. The k¢y management personnel of th¢ Charity Consist of ihc trustees. 10. Employ¢¢s The averdge monihly number of persons ernployed during the year was Year ¢0 31 March 2025 Year to 31 March 2024 Direct Charitable StalT Adminisiraiion EmploymeDt Costs Year to 31 M4r 2025 Yearlo31 Mar 2024 Wages and salaries Employers National Insurance Pension costs No employee eamed more than £60.(X)O per annum. 13 NATIONAL VOLUNTARY CIVIL AID SERVICES IYOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 I I. Tydngible fixed assets Building Total Cost At 31 March 2024 Addition5 Disposals At 31 March 2025 13,000 13,IKIO (13,000) (13,000) Depreciation Ai 31 March 2024 Depreciation on Disposal Charge for thc ycar At 31 March 2025 Net book value At 31 MAreh 2025 Al 31 March 2024 13.000 13,000 12. Debtors: 2025 2024 Prepayments Workshop dep)sit Rent in advance 975 32S iJoo 13. Creditors: Amounts falling due wilhin one year 2025 2024 Bank charge5 14. Creditors: Amounts falling due after one year 2025 2024 Sundry 14 NATIONAL VOLUNTARY CIVIL AID SERVICES NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 15. Statement of funds At l April 2024 Incoming Outgoing Transfers At 31Mureh 2025 General reserve 61500 306,087 (50,771) 316016 Total unrestricted funds 61JOO 306,087 (50,771) 316,816 Reslricted funds Total restricted funds Total funds 61,500 306,087 (50,771) 316,816 16. Analysis of net assets Tangible fixed 855ets less asso¢iated loan Other nel assets Tolal Unrestricled Fund5 316,816 316,816 316016 316,816 17. Related party transactions Th¢ charity had no related party transactions that required disclosure. 15