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2024-03-31-accounts

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

Registered number: 01133537 Charity number: 266331

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2024

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

CONTENTS

Page
Reference and administrative details of the Charity, its Trustees and advisers 1
Trustees' report 2 - 7
Independent auditors' report on the financial statements 8 - 11
Statement of financial activities 12
Balance sheet 13
Notes to the financial statements 14 - 25

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2024

Trustees F Barrio
T Crick
A Crystal
M Lavy
M Lumley
S McLean
M O'Conor
C O'Donoghue (resigned 19 April 2023)
K Ramo
P Shaw, Chair
S Thomas
A Rose (Appointed 19 April 2023)
M Tanna (Appointed 19 April 2023)
S Green (Appointed 16 October 2024)
Company registered
number
01133537
Charity registered
number
266331
Registered office
Unit 4.5
Paintworks
Arnos Vale
Bristol
BS4 3EH
Company secretary
Caroline Gould
Chief executive officer
Caroline Gould
Independent auditors
Bishop Fleming LLP
Chartered Accountants
Statutory Auditors
10 Temple Back
Bristol
BS1 6FL
Bankers
NatWest Bank plc
45, 49 Broadmead
Bristol
BS1 3EU

Page 1

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2024

The Trustees of the Society for Computers and Law ("SCL") present their annual report together with the audited financial statements for the year 1 April 2023 to 31 March 2024.

Since the company qualifies as small under section 383, the strategic report required of medium and large companies under The Companies Act 2006 (Strategic Report and Director's Report) Regulations 2013 is not required.

OBJECTIVES AND ACTIVITIES

a. POLICIES AND OBJECTIVES

The Trustees confirm that they have given due consideration to general guidance published by the charity commission relating to public benefit when reviewing the charity’s aims and objectives and in planning future activities.

Objects

The charity’s objects are specifically restricted to the following:

(2) The promotion of sound development, administration and knowledge of the law relating to information technology and related legal subjects, both generally and by research and study concerning the same.

Like many organisations, the Society for Computers and Law (SCL) faced significant challenges during the transition out of the pandemic. This post-pandemic phase has been particularly demanding, as SCL and its members have had to adapt to evolving work practices. To ensure the safety of its members and staff and to protect its financial stability, SCL has reimagined its operations.

Today, hybrid working is the norm for all SCL staff, with team members working from the SCL office Tuesday to Thursday and remotely on Mondays and Fridays. SCL events now offer a blend of online and in-person formats, providing flexibility and wider accessibility. A highlight of this period was the in-person celebration of SCL's 50th anniversary, marked by an annual conference held at the prestigious Institution of Engineering and Technology in London on Tuesday, 10 October 2023 - a momentous occasion for the entire SCL community.

b. STRATEGIES FOR ACHIEVING OBJECTIVES

The strategies for achieving these objectives are:

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Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

an SCL Tech Law curriculum available on the Moodle training platform for ongoing digital learning, set for release in late 2024.

ACHIEVEMENTS AND PERFORMANCE

The Trustees remain committed to ensuring that SCL delivers high-quality education, cost-effective training, and the latest insights on tech law and related technology through its meetings, C&L magazine, and the website. They are especially proud of their continued support for the SCL AI Schools project, an impactful outreach initiative that encourages underprivileged 6th form students to explore careers in tech law.

Another highlight was the recent launch of the new SCL Mediation Scheme at the Annual AI Conference on 8 October 2024. This new scheme is designed to complement the existing SCL Adjudication Scheme and will include a usage fee payable to SCL.

SCL has also leveraged social media to enhance awareness and spark conversation among members and the wider community. The organization continues to see steady growth in engagement across its social media channels, reinforcing its reach and influence.

(a) Magazine and Website

SCL’s magazine and website are standout features of the organisation, and the Trustees extend their sincere thanks to SCL Editor David Chaplin for his unwavering dedication in elevating both the magazine and the monthly SCL News Review. David's energetic and collaborative approach with the SCL community is greatly appreciated.

“Computers & Law” magazine continues to be a premier publication, drawing in exceptional articles on tech law and legal technology that resonate not only with SCL members but also with the general public. Under David’s leadership, the publication remains rooted in SCL’s longstanding traditions while embracing innovation to better serve its evolving readership. Recognising the vital role these publications play in the membership experience, SCL aims to enhance their value to attract new members and broaden its readership, which supports its charitable mission.

The weekly SCL newsletter is highly valued by members, offering a personalised note from the Editor, curated additional readings, up-to-date tech law news, insightful articles, and details about upcoming SCL and partner events.

SCL’s commitment to accessibility is reflected in its online training offerings, which allow members to stay informed and connected from anywhere at an affordable cost, often at no charge. Open to all, these training programmes ensure that SCL members - including students and academic staff across UK institutions - can benefit from the expertise shared at SCL events.

The Trustees are proud of the extensive educational opportunities SCL provides to its members around the world, through the magazine, webinars, and online training. Many of these resources are also accessible to non-

Page 3

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

members, and UK academic institutions benefit from free access to a wide-ranging educational programme that includes e-magazines, news reviews, podcasts, and webinars.

(b) Events

In the year ended 31 March 2024 SCL held 32 events.

(b 1) 50th Anniversary Conference – Tuesday 10 October 2023 in-person and recorded at the IET in London.

The following events were held during the year:

18/04/2023 AI for Schools Initiative

19/04/2023 SCL Annual General Meeting

25/04/2023 SCL AI Group Meeting: Launch of AI Contractual Clauses Project for Consultation

26/04/2023 SCL Cloud Group Webinar: 'Cloud Service Providers and Data Transfers'

27/04/2023 The Evolution of Technology Litigation

16/05/2023 SCL IT Contracts '101' Webinar

26/05/2023 SCL In-House Lawyers Group Event: “Life as a Crypto Lawyer: Current Challenges & Future Trends”

20/06/2023 SCL Annual AI Conference

28/06/2023 SCL 'Building Networks' Event - Organised by the Women in Technology Law Group 04/07/2023 SCL Contract Tech of the Future

11/07/2023 SCL Tea & Tech with Black Lawyers Matter

14/09/2023 SCL Tea & Tech with Black Lawyers Matter

20/09/2023 SCL Webinar: The new wave of AI-based decision making – Is there a right to human decisions in common law adjudication?' 27/09/2023 SCL Cybersecurity Masterclass

27/09/2023 SCL AI Group Meeting: Roundtable with UK Office for AI

10/10/2023 SCL 50th Anniversary Conference

18/10/2023 SCL Cloud and Security Webinar 01/11/2023 SCL In-House Webinar: Fraud – what are the key regulatory updates around fraud prevention in-house teams should be aware of?

09/11/2023 SCL Tea and Tech: the tech of games and gaming

16/11/2023 SCL Mobile Gaming: Legal and practical considerations for navigating a fast-growing industry 21/11/2023 SCL “Day in the Life” Webinar

29/11/2023 SCL ESG Due Diligence and Tech Tools Webinar

12/12/2023 50th Anniversary Dinner - The Great Hall, One Great George Street 21/12/2023 SCL's Festive Tea and Tech 19/01/2024 SCL x TrialView Webinar: AI in Disputes 24/01/2024 SCL Annual Data Protection Conference 01/02/2024 SCL Trainee Committee Breakfast Panel 08/02/2024 SCL Annual Contracts Update 2024 01/03/2024 SCL Webinar: Procuring a technology vendor the right way in a world of fast sales 06/03/2024 SCL Annual Tech Disputes Masterclass

08/03/2024 SCL Women in Tech Law Europe Panel

26/03/2024 SCL Tech of Tech Law Conference - Hands-on tech training for tech lawyers

FINANCIAL REVIEW

a. GOING CONCERN

The charity has endured a challenging period of financial performance with an in-year deficit of £105,421 and net current liabilities on the balance sheet of £138,831. The charity continues to invest in new activities, including the T2 training programme, to achieve longer term sustainability as an organisation. The Trustees acknowledge there is uncertainty over the timeline for financial recovery and have prepared detailed forecasts as well as considering alternative strategies to secure the operations and financial sustainablility of the charity.

Further details of this and regarding the adoption of the going concern basis can be found in the Accounting Policies note 2.2. In light of these considerations the Trustees have a reasonable expectation that the charity has Page 4

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.

b. REVIEW OF THE YEAR

At 31 March 2024 there were 1,426 individual members, 42 UK academic members and 170 trainee solicitors, trainee legal executives, trainee paralegals and pupil barrister members of SCL. Trainee lawyers receive SCL membership free of charge.

c. RESERVES POLICY

The Trustees’ target is to aim to achieve unrestricted reserves at 100% of anticipated annual costs (budgeted costs for 2024/25 is £441,939).

As at 31 March 2024 SCL’s unrestricted reserves were £210,939 represented by £351,191 of fixed assets and £138,831 of net current liabilities, (net of £1,421 of restricted reserves), which means that there is currently a shortfall of reserves against the target. Due to the advance receipt of membership and event revenue the Charity maintains a positive cash position and the Trustees consider that it has adequate resources to meet its liabilities as they fall due as outlined above and in note 2.2.

The Trustees have prepared forecasts in line with a return to a full programme of activities in 2024 and 2025 that is anticipated to return the Charity to an in-year surplus and net current assets during 2025-26 which will in turn replenish the current shortfall of reserves against the target. The planned 2025/26 expenditure includes:

a) Relaunching the SCL Tech Law Essentials Programme (T2) on the Moodle training platform, ensuring accessible and comprehensive online training for all users. A new enterprise licence scheme has been introduced for those organisations that want to use T2 training team wide.

d) Enhancing the SCL Adjudication Scheme, a streamlined three-month process for resolving technology disputes, and introducing the new SCL Mediation Scheme as a complementary service. Both initiatives are set to generate additional revenue for the Society.

e) Expanding SCL’s global footprint through initiatives aimed at strengthening connections and building a robust network of international contributors.

f) Providing support for impactful programs like the SCL Student Ambassadors and the AI for Schools initiatives.

g) Continuously improving and enriching educational resources, with a focus on enhancing the SCL website.

The Trustees believe that the current plans for boosting SCL’s income, coupled with existing reserves, are wellaligned with the Society's goals and mission.

STRUCTURE, GOVERNANCE AND MANAGEMENT

a. CONSTITUTION

The Society for Computers and Law is a company limited by guarantee no 1133537, registered under the Companies Act 2006, and is a registered charity no 266331.

SCL's governing documents are its Memorandum (amended 20 March 2002) and its Articles of Association (as approved by Special Resolution on 16 January 2013) which are available via SCL's registered office or from its website (www.scl.org).

The Trustee Board manages the affairs of the company. Page 5

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

Professor Richard Susskind CBE KC (Hon) is President of SCL. The Trustees are grateful to Professor Susskind for the amount of time and commitment he continues to give to SCL, particularly in the lead up to and the celebrations of SCL’s 50th anniversary year. Professor Susskind is a former Chair of SCL.

b. METHOD OF APPOINTMENT OR ELECTION OF TRUSTEES

The Trustees are also directors for the purposes of the Companies Act 2006.

The Trustee Board oversees the appointment and reappointment of Trustees. The Trustees are appointed at a General Meeting of SCL. Not less than seven and not more than twenty-eight clear days before the date appointed for holding a General Meeting, notice is given to all persons who are entitled to receive notice of the meeting of any person who is recommended by the Trustee Board for appointment or reappointment as a Trustee. The notice gives the particulars of that person which would, if he were so appointed or reappointed, be required to be included in the Company’s register of the members of the Trustee Board.

The Trustees are members of SCL who have demonstrated their commitment to SCL by active involvement in its work and who are also seen as eminent in their respective fields. Trustees recommend new Board members on the basis of ability, determination and commitment to ensure the future success of SCL. The Trustees also consider applications made by eligible SCL members to join the SCL Board of Trustees.

The eligibility criteria for an SCL Trustee is as follows:

Continuous membership of SCL for at least 5 years at the point of nomination

A track record of engagement with SCL which may include some or all of the following examples:

At the Annual General Meeting on Wednesday 16 October 2024 Professor Sarah Green was elected as a Trustee for the first time. Mark Lumley and Dr Katherine Ramo were re-elected to the Board.

c. ORGANISATIONAL STRUCTURE AND DECISION MAKING

The Trustees are responsible for the overall direction of SCL and all strategic planning. The Trustee Board meets at least 8 times a year to review performance and progress to date.

The day-to-day management of SCL is delegated to the Chief Executive Officer who is based at SCL Headquarters in Bristol.

d. RISK MANAGEMENT

The Trustees have examined the major risks which SCL faces and confirm that systems have been established so that the necessary steps can be taken to manage those risks.

PLANS FOR FUTURE PERIODS

a. FUTURE DEVELOPMENTS

The Trustees wish to continue their efforts to raise the profile of the organisation amongst academic institutions by continuing to allow free access to the SCL website.

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Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

Academics, students and unemployed SCL members are offered substantially discounted rates for their attendance at all SCL events including conferences.

The Trustees continually review and consider ways of extending the benefits available to existing and potential members by identifying new areas of related law and new delivery of its products.

SCL will continue using its resources to expand its online education programme.

TRUSTEES' RESPONSIBILITIES STATEMENT

The Trustees (who are also directors of Society for Computers and Law for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year. Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

DISCLOSURE OF INFORMATION TO AUDITORS

In so far as the Trustees are aware:

The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the Society’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Approved by order of the members of the board of Trustees on and signed on their behalf by:

Patricia Shaw

Chair of Board of Trustees

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Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW

(A COMPANY LIMITED BY GUARANTEE)

INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF SOCIETY FOR COMPUTERS AND LAW

OPINION

We have audited the financial statements of Society for Computers and Law (the 'charity') for the year ended 31 March 2024 which comprise the Statement of financial activities, the Balance sheet, and the related notes, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

BASIS FOR OPINION

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the United Kingdom, including the Financial Reporting Council's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

MATERIAL UNCERTAINTY RELATED TO GOING CONCERN

We draw attention to note 2.2 in the financial statements, which notes the net current liabilities, deficits incurred in 2023 and 2024 and the significant cash flow constraints arising as a result. Whilst the Trustees are confident of a successful turnaround driven by new income streams in the year to 31 March 2026, which are expected to generate positive cash flows and a return to an in-year surplus, there is uncertainty over the scale and timing of the recovery that could materially impact upon the company's ability to continue to settle its liabilities as they fall due.

As stated in note 2.2, these events or conditions, along with the other matters as set forth in the note 2.2, indicate that a material uncertainty exists that may cast significant doubt on the charitable company's ability to continue as a going concern. Our opinion is not modified in respect of this matter.

In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate. Our evaluation of the Trustees' assessment of the charitable company's ability to continue to adopt the going concern basis of accounting included all matters referred to in note 2.2.

Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.

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Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF SOCIETY FOR COMPUTERS AND LAW (CONTINUED)

OTHER INFORMATION

The other information comprises the information included in the Trustees' report other than the financial statements and our Auditors' report thereon. The Trustees are responsible for the other information contained within the Trustees' report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

OPINION ON OTHER MATTERS PRESCRIBED BY THE COMPANIES ACT 2006

In our opinion, based on the work undertaken in the course of the audit:

MATTERS ON WHICH WE ARE REQUIRED TO REPORT BY EXCEPTION

In the light of our knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the Trustees' Report.

We have nothing to report in respect of the following matters in relation to which Companies Act 2006 requires us to report to you if, in our opinion:

RESPONSIBILITIES OF TRUSTEES

As explained more fully in the Trustees' responsibilities statement, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the Trustees are responsible for assessing the charitable company's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

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Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF SOCIETY FOR COMPUTERS AND LAW (CONTINUED)

AUDITORS' RESPONSIBILITIES FOR THE AUDIT OF THE FINANCIAL STATEMENTS

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an Auditors' report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

As a result of these procedures, we have considered the opportunities and incentives that may exist within the organisation for fraud and identified the areas of high risk to be in relation to revenue recognition. In common with all audits under ISAs (UK) we are also required to perform specific procedures to respond to the risk of management override.

We have also obtained an understanding of the legal and regulatory frameworks that the Company operates in, focusing on provisions of those laws and regulations that had a direct effect on the determination of material amounts and disclosures within the financial statements. The key laws and regulations we considered in this context included the UK Companies Act, Financial Reporting Standard 102 and UK tax legislation. In addition, we considered provision of other laws and regulations that do not have a direct effect on the financial statements but compliance with may be fundamental for the Company’s ability to operate or avoid a material penalty. These included health and safety regulations; employment legislation; and data protection laws.

Our audit procedures performed to respond to the risks identified included, but were not limited to:

We also communicated relevant identified laws and regulations and potential fraud risks to all engagement team members and remained alert to any indications of fraud or non-compliance with laws and regulations throughout the audit.

Our audit procedures were designed to respond to risks of material misstatement in the financial statements, recognising that the risk of not detecting a material misstatement due to fraud is higher than the risk of not detecting one resulting from an error, as fraud may involve deliberate concealment by, for example, forgery, misrepresentations or through collusion. There are inherent limitations in the audit procedures performed and the

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Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF SOCIETY FOR COMPUTERS AND LAW (CONTINUED)

further removed non-compliance with laws and regulations is from the events and transactions reflected in the financial statements, the less likely we would become aware of it.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our Auditors' report.

USE OF OUR REPORT

This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an Auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its members, as a body, for our audit work, for this report, or for the opinions we have formed.

Chris Trantham FCA (Senior statutory auditor)

for and on behalf of

Bishop Fleming LLP Chartered Accountants Statutory Auditors 10 Temple Back Bristol BS1 6FL

Date:

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Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2024

Note
Income from:
Charitable activities
3
Investments
4
Total income
Expenditure on:
Charitable activities
5
Total expenditure
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 Unrestricted
funds
2024
£
406,263
408
406,671
512,092
512,092
(105,421)
316,360
(105,421)
210,939		 Restricted
funds
2024
£
-
-
-
-
-
-
1,421
-
1,421		 Total
funds
2024
£
406,263
408
406,671
512,092
512,092
(105,421)
317,781
(105,421)
212,360		 Total
funds
2023
£
356,887
166
357,053
425,276
425,276
(68,223)
386,004
(68,223)
317,781

The Statement of Financial Activities includes all gains and losses recognised in the year.

The notes on pages 14 to 25 form part of these financial statements.

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Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE) REGISTERED NUMBER:01133537

BALANCE SHEET AS AT 31 MARCH 2024

Note
Fixed assets
Tangible assets
9
Current assets
Debtors
10
Cash at bank and in hand
Creditors: amounts falling due within one
year
11
Net current liabilities
Total assets less current liabilities
Total net assets
Charity funds
Restricted funds
12
Unrestricted funds
12
Total funds		 23,395
31,795
55,190
(194,021)		 2024
£
351,191
(138,831)
212,360
212,360
1,421
210,939
212,360		 53,342
77,381
130,723
(171,047)		 2023
£
358,105
(40,324)
317,781
317,781
1,421
316,360
317,781

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

P Shaw

Chair of Board of Trustees

Date: 3/21/2025

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Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1. GENERAL INFORMATION

Society for Computers and Law is a company limited by guarantee and a charity registered at the Charity Commission in England and Wales. The registered office is Unit 4.5, Paintwork's, Arnos Vale, Bristol, BS4 3EH.

2. ACCOUNTING POLICIES

2.1 BASIS OF PREPARATION OF FINANCIAL STATEMENTS

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Society for Computers and Law meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 GOING CONCERN

The Trustees assess whether the use of going concern is appropriate i.e., whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the Charity to continue as a going concern. The Trustees make this assessment in respect of a period of at least one year from the date of authorisation of the financial statements.

The Trustees note that the Charity has made a deficit of £105,421 (2023: £68,223) and has net current liabilites of £138,831 (2023: net current liabilities of £40,324). As detailed in the Trustees' report this has arisen from a temporarily reduced programme of events alongside significant investment in a new training platform for which the launch was delayed until Spring 2025 but has now started to generate income.

The Trustees recognise the challenging cash flow implications of these factors and the subsequent uncertainty over the ability of the Charity to settle its liabilities as they fall due. The Trustees have responded by preparing detailed forecasts that support a return to an in-year surplus and maintains net positive cash flows underpinned by the new income streams arising from the training programmes and the return to a full programme of events during 2025/26.

The Trustees are confident that this turnaround will achieve an in-year surplus by March 2026 but acknowledge there is uncertainty over timing. The Trustees have also considered what further actions could be taken to ensure the Charity has adequate resources through this period of recovery and concluded that this would be the case based on the alternative scenario planning that they have carried out.

As such the Trustees have concluded that the Charity has adequate resources to continue in operational existence for the foreseeable future, thus they continue to adopt the going concern basis of accounting in preparing the financial statements. The Trustees’ assumptions and outlook assume that adequate resources will be available to finance operations. The financial statements do not reflect the adjustments that would be necessary should the ability of the Charity to operate be jeopardised due to insufficient resources.

Page 14

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

2. ACCOUNTING POLICIES (continued)

2.3 INCOME

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.

Page 15

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

2. ACCOUNTING POLICIES (continued)

2.4 EXPENDITURE

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.

Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure.

All expenditure is inclusive of irrecoverable VAT.

2.5 INTEREST RECEIVABLE

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

2.6 TAXATION

The Charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

2.7 TANGIBLE FIXED ASSETS AND DEPRECIATION

Tangible fixed assets costing £100 or more are capitalised.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.

Depreciation is provided on the following bases:

Page 16

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

2. ACCOUNTING POLICIES (continued)

2.8 DEBTORS

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.9 CASH AT BANK AND IN HAND

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

2.10 LIABILITIES AND PROVISIONS

Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.

2.11 FINANCIAL INSTRUMENTS

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.12 OPERATING LEASES

Rentals paid under operating leases are charged to the Statement of financial activities on a straight line basis over the lease term.

2.13 PENSIONS

The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year.

2.14 FUND ACCOUNTING

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Page 17

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

3. INCOME FROM CHARITABLE ACTIVITIES

Unrestricted
funds
2024
£
Subscriptions
198,369
Events and conferences
171,954
Publishers licensing income
3,165
Advertising income
750
Online training
7,405
Webinar Income
-
Annual IT Contracts update
24,620
TOTAL 2024
406,263
4.
INVESTMENT INCOME
Unrestricted
funds
2024
£
Bank interest receivable
408
5.
ANALYSIS OF EXPENDITURE BY ACTIVITIES
Activities
undertaken
directly
2024
Support
costs
2024
£
£
Charitable activities
177,974
334,118
TOTAL 2023
124,614
300,662		 Total
funds
2024
£
198,369
171,954
3,165
750
7,405
-
24,620
406,263
Total
funds
2024
£
408
Total
funds
2024
£
512,092
425,276		 Total
funds
2023
£
201,670
107,658
3,429
-
13,780
3,370
26,980
356,887
Total
funds
2023
£
166
Total
funds
2023
£
425,276

Page 18

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

5. ANALYSIS OF EXPENDITURE BY ACTIVITIES (CONTINUED)

ANALYSIS OF DIRECT COSTS

Grants
Magazine
Conferences
Website expenses
Website improvements		 Total
funds
2024
£
770
30,254
94,456
32,355
20,139
177,974		 Total
funds
2023
£
770
25,377
57,385
31,594
9,488
124,614

Page 19

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

5. ANALYSIS OF EXPENDITURE BY ACTIVITIES (CONTINUED)

ANALYSIS OF SUPPORT COSTS

Staff costs
Depreciation
Office facilities
Telephone
Stationery, post, copy and print
Training
Travel and subsistence
Audit and accountancy fees
Administrative costs
Storage costs
Other expenses		 Total
funds
2024
£
264,576
13,620
7,268
2,183
238
100
7,350
13,279
16,995
2,579
5,930
334,118		 Total
funds
2023
£
229,377
13,493
6,443
2,182
353
793
9,468
12,956
22,795
169
2,633
300,662

6. AUDITORS' REMUNERATION

The Auditors' remuneration amounts to an Auditor fee of £10,250 (2023: £9,750) and accountancy of £777 (2023: £500).

Page 20

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

7. STAFF COSTS

2024
£
Wages and salaries
203,948
Social security costs
17,206
Contribution to defined contribution pension schemes
43,422
264,576
The average number of persons employed by theCharityduring theyearwas as follows:
2024
No.
5		 2023
£
176,979
14,900
37,498
229,377
2023
No.
5

The number of employees whose employee benefits (excluding employer pension costs) exceeded £60,000 was:

2024 2023
No. No.
In the band £60,001 - £70,000 - 1
In the band £70,001 - £80,000 1 -

Key Management Personnel

All Trustees and certain senior employees who have authority and responsibility for planning, directing and controlling the activities of the Charity are considered to be key management personnel. Total employment costs (including social security and pension contributions) in respect of key management personnel is £88,288 (2023: £100,110).

8. TRUSTEES' REMUNERATION AND EXPENSES

During the year, no Trustees received any remuneration or other benefits (2023 - £NIL).

During the year ended 31 March 2024, no Trustee expenses have been incurred (2023 - £NIL).

Page 21

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

9. TANGIBLE FIXED ASSETS

COST OR VALUATION
At 1 April 2023
Additions
At 31 March 2024
DEPRECIATION
At 1 April 2023
Charge for the year
At 31 March 2024
NET BOOK VALUE
At 31 March 2024
At 31 March 2023
10.
DEBTORS
DUE WITHIN ONE YEAR
Trade debtors
Other debtors
Prepayments and accrued income		 Long-term
leasehold
property
£
357,000
-
357,000
22,313
7,140
29,453
327,547
334,687		 Fixtures and
fittings
£
37,325
6,707
44,032
19,352
3,940
23,292
20,740
17,973		 Computer
equipment
£
22,160
-
22,160
16,715
2,541
19,256
2,904
5,445
2024
£
7,308
5,037
11,050
23,395		 Total
£
416,485
6,707
423,192
58,380
13,621
72,001
351,191
358,105
2023
£
25,889
73
27,380
53,342

Page 22

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Credit card
Trade creditors
Other taxation and social security
Other creditors
Accruals and deferred income
Deferred income at 1 April 2023
Resources deferred during the year
Amounts released from previous periods		 2024
£
24,558
33,697
5,778
8,973
121,015
194,021
2024
£
103,370
99,726
(103,370)
99,726		 2023
£
8,249
10,928
9,843
3,963
138,064
171,047
2023
£
107,487
103,370
(107,487)
103,370

Deferred income relates to income received in advance throughout the year for annual subscriptions that continue into the next financial year. Also included, is income received in advance for events.

Page 23

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

12. STATEMENT OF FUNDS

STATEMENT OF FUNDS - CURRENT YEAR


UNRESTRICTED FUNDS
Reserves
RESTRICTED FUNDS
Remote Courts Initiative
TOTAL OF FUNDS
STATEMENT OF FUNDS - PRIOR YEAR
UNRESTRICTED FUNDS
Reserves
RESTRICTED FUNDS
Remote Courts Initiative
TOTAL OF FUNDS		 Balance at 1
April 2023
£
316,360
1,421
317,781
Balance at
1 April 2022
£
382,413
3,591
386,004		 Income
£
406,671
-
406,671
Income
£
357,053
-
357,053		 Expenditure
£
(512,092)
-
(512,092)
Expenditure
£
(423,106)
(2,170)
(425,276)		 Balance at
31 March
2024
£
210,939
1,421
212,360
Balance at
31 March
2023
£
316,360
1,421
317,781

The Remote Courts Initiative fund relates to a grant received from Tech Nation Group to fund the production of the 'Remote Courts Website'. This website is to allow experts worldwide to share best pratice information relating to digital justice and to accelerate the transition of courts to digital operation in response to the Covid-19 pandemic.

Page 24

Docusign Envelope ID: 947274F3-44AB-467B-95AF-8925D24DBBC8

SOCIETY FOR COMPUTERS AND LAW (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

13. PENSION COMMITMENTS

The group operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the group in an independently administered fund. The pension cost charge represents contributions payable by the group to the fund and amounted to £43,422 (2023: £37,498).

Contributions totaling £3,894 (2023: £3,276) were payable to the scheme at the balance sheet date and are included in creditors.

14. OPERATING LEASE COMMITMENTS

The Charity had no commitments under non-cancellable operating leases at 31 March 2024.

15. MEMBERS' LIABILITY

The Charity is a company limited by guarantee. The members of the company are the members of the Society generally. Each member of the charitable company undertakes to contribute to the assets of the company In the event of the charitable company being wound up the liability in respect of the guarantee is limited to £1 per member of the Charity.

16. RELATED PARTY TRANSACTIONS

The accounts include a grant of £770 (2023: £770) payable to the Scottish Society for Computers and Law (“SSCL”). SSCL is a charity registered in Scotland and is independently run and controlled but is dependent upon the Society for Computers and Law for its income.

Page 25