2021-08-31-accounts - Erith Theatre Guild Limited

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ERITH THEATRE GUILD LIMITED

(LIMITED BY GUARANTEE)

The Company is a Registered Charity No. 265765

REPORT AND ACCOUNTS 2021

COMPANY NUMBER: 445825

CONTENTS PAGE Trustees Report 1 - 4 Independent Examiner's Report 5 Statement of Financial Activities 6 Statement of Financial Position 7 Notes to the Accounts 8 - 13 TRUSTEES D. TALLOWIN : CHAIRMAN A. DAVIES G. FROSDICK : VICE - CHAIRMAN D. WHITHAM G NIGHTINGALE : SECRETARY H. POCOCK M. BATE : TREASURER A. WOOLLISCROFT

SECRETARY AND REGISTERED OFFICE

G NIGHTINGALE 38-40 Erith High Street Erith Kent DA8 1QY

INDEPENDENT EXAMINER

M S Finnis ACA, ACCA OPASS BILLINGS WILSON & HONEY LLP Numeric House 98 Station Road Sidcup Kent DA15 7BY

BANKERS

Co-operative Bank plc Olympic house 6 Olympic Court Montford Street Salford M5 2QP

ERITH THEATRE GUILD LIMITED

(LIMITED BY GUARANTEE)

TRUSTEES' REPORT

The Trustees present their Report and unaudited Accounts of the Company for the year ended 31st August 2021. The Financial Statements comply with the Charities Act 2011, the Companies Act 2006, the Charities SORP FRS 102 and the Charities (accounts and reports) Regulations 2008.

Governing Document

Erith Theatre Guild is a company limited by guarantee (company number 445825) and a registered charity (charity number 265765). The company was incorporated on 28 November 1947 under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Article of Association, as amended 13 July 1950, 18 June 1969 and 12 December 1973.

Board of Trustees

D Tallowin G Frosdick G Nightingale A J Woolliscroft A Davies D Whitham H Pocock S Lovell (Resigned 19th February 2021) M Bate

The Company is Limited by Guarantee and therefore does not have any Share Capital.

Appointment of Members of the Board of Trustees

The Directors of the charitable company ("the Charity") are its Trustees for the purpose of Charity Law and throughout this Report are collectively referred to as the Members of the Board of Trustees. As set out in the Articles of Association, if there is at any time a vacancy in the Membership a new Trustee may be appointed by the Trustees in a General Meeting.

Induction and Training of Members of the Board of Trustees

Most new members of the Board of Trustees are already familiar with the practical work of the charity, having been involved with it for a number of years. They also undergo a short training session whereby they are familiarised with; the obligations of the Board of Trustees, the main documents which set out the operational framework of the charity including the memorandum and article, the current financial position and future plans and objectives.

Objects of the Charity

The charity's objective is to maintain, improve and advance education, particularly by the production of educational plays and the encouragement of the arts, including the arts of drama, mime, dance, singing, music and cinema particularly, but without in any way imposing a limitation.

During the period the Company's principal activity continued to be that of the undertaking of activities intending to promote the Arts of the Theatre.

To achieve these objectives the theatre has been rented to Erith Playhouse Limited for the production of the above, whilst continually maintaining and developing the theatre premises.

ERITH THEATRE GUILD LIMITED

(LIMITED BY GUARANTEE)

TRUSTEES' REPORT (CONT…..)

Statement of Trustees' Responsibilities

Company Law requires the Trustees to prepare Financial Statements for each financial year which give a true and fair view of the state of affairs of the Company and of the Profit or Loss of the Company for that period. In preparing these Financial Statements, the Trustees are required to:

select suitable accounting policies and then apply them consistently;
make judgments and estimates that are reasonable and prudent;
prepare the Financial Statements on the going concern basis unless it is inappropriate to presume that the Company will continue in business.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Company and to enable them to ensure that the Financial Statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Organisational Structure

The charity's Board of Trustees is currently made up of 9 members who meet regularly and are responsible for deciding the strategic policy and direction of the charity.

There is a scheme of delegation in place whereby the day to day responsibility for the charity and the responsibility for ensuring the long term objectives are met rests with the Chairman, Vice Chairman, Treasurer and Secretary.

Review of Activities and Future Developments

ERITH THEATRE GUILD LIMITED

(LIMITED BY GUARANTEE)

TRUSTEES' REPORT (CONT…..)

Review of Activities and Future Developments (Cont…)

Volunteers

The charity is totally dependant on the services of volunteers for all aspects of running the charity.

Investment Policy

It is the policy of the charity to utilise the majority of the incoming resources in the short term for the furtherance of the charity's objectives. As a result there are few funds available for new long term investment. The charity does own the leasehold of the theatre which ties up a significant amount of the available reserves of the charity. The theatre is maintained to a high standard in order to preserve and enhance the value of this investment.

Reserves Policy

The unrestricted funds are expendable at the discretion of the Board of Trustees in furtherance of the objects of the charity. The trustees have established the level of reserves (that is those funds that are freely available) that the charity ought to have. Reserves are also held to cover possible emergency repairs to the theatre and other expenditure.

Working Capital Future repairs to the Theatre premises Investment in the theatre premises, stage equipment and other items of equipment Total Unrestricted Funds	100,000 40,000 147,000
	287,000

ERITH THEATRE GUILD LIMITED

(LIMITED BY GUARANTEE)

TRUSTEES' REPORT (CONT…..)

Risk Policy

It is in the nature of voluntary organisations that expertise and know-how can become concentrated amongst a few individuals such that their indisposition could result in operational difficulties.

The Board of Trustees have reviewed the major risks to which the charity is exposed.

Erith Theatre Guild Limited's main source of income is from the covenanted surplus generated annually by it's linked trading company, Erith Playhouse Limited . In turn Erith Playhouse Limited's main source of income is from ticket sales for the 10 shows presented in the Spring and Autumn seasons each year. This income is supplemented by other trading activities including bar and sweet kiosk sales, the fortunes of which are inevitably linked to the shows they support.

Both Erith Theatre Guild Limited and Erith Playhouse Limited are amateur organisations staffed entirely by volunteers, who in many cases have jobs by day. The main risks to income at Erith Playhouse Limited can be summarised as:-

in the event that a production cannot proceed, if for example key members or a significant number of the cast became ill immediately before or during a production, there would be loss of income related to foregone ticket sales and related turnover at the bar and the kiosk. At the same time expenditure already committed to a production (with the exception of licence fees) could not be recouped. Because some three shows are under preparation at any one time, and there is no system of understudies, it is unlikely that cast members could be replaced at short notice;
there would also be a fall in income in the event that Playhouse productions were unpopular or badly presented. This could result in depressed ticket sales not only for a specific production which fell below the necessary standard but also in the nature of a knock-on effect later in the season. In other words the theatre lives by its reputation, and to sustain this a healthy membership and good directors are essential;
the Board also needs to be vigilant to matters of public safety and the safety of members, much of which liability is insured. However it is also to provide up to date, comfortable facilities. Much of the income is spent on updating and improving the building, and there is an ongoing, rolling programme of improvement and maintenance;
allied to the above, there is the risk of damage to the building, its facilities or services which can severely prejudice a production. Loss of goodwill and audience confidence can have a damaging long term effect. To this extent the Board has a policy of always maintaining uncommitted funds (currently £20,000 - £25,000) against the possibility of immediate or essential maintenance's

Accountants

M Finnis ACA, ACCA of Messrs Opass Billings Wilson & Honey LLP has indicated his willingness to be re-appointed and a resolution to give effect to this will be proposed at the Annual General Meeting of the Company.

BY ORDER OF THE BOARD

D. TALLOWIN - Chairman

Dated:

ERITH THEATRE GUILD LIMITED (LIMITED BY GUARANTEE)

Independent Examiner's Report to the Trustees of Erith Theatre Guild Limited

I report on the accounts of the company for the year ended 31st August 2021 which comprise the statement of financial activities, statement of financial position and the related notes.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preperation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attenetion.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

M Finnis ACA, ACCA

Opass Billings Wilson & Honey LLP Numeric House 98 Station Road Sidcup Kent DA15 7BY

Date

ERITH THEATRE GUILD LIMITED

(LIMITED BY GUARANTEE)

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31ST AUGUST 2021

INCOME Donations and Legacies Investment Income Other Income Total Income EXPENDITURE Charitable activities Total Expenditure Net movement in funds Total Funds Brought Forward 1st September 2020 Total Funds Carried Forward at 31st August 2021	Notes 2 (a) 2 (b) 2 (c) 3	Unrestricted Funds Capital General Fund Fund £ £ - 1,203 - - - 29,362 - 30,565 - 44,108 - 44,108 - (13,543) 3,234 291,709 3,234 278,166	2021 2020 £ 1,203 21,122 - - 29,362 31,453 30,565 52,575 44,108 44,901 44,108 44,901 (13,543) 7,674 294,943 287,269 281,400 294,943 Total Funds	2021 2020 £ 1,203 21,122 - - 29,362 31,453 30,565 52,575 44,108 44,901 44,108 44,901 (13,543) 7,674 294,943 287,269 281,400 294,943 Total Funds
				52,575
				44,901
				44,901
				7,674 287,269
				294,943

ERITH THEATRE GUILD LIMITED

(LIMITED BY GUARANTEE)

STATEMENT OF FINANCIAL POSITION

31ST AUGUST 2021

Schedule FIXED ASSETS Tangible Assets 5 CURRENT ASSETS Erith Playhouse Ltd Prepayments Cash at Bank and in Hand CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Accruals NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES CAPITAL AND RESERVES Capital Fund - Unrestricted General Fund - Unrestricted	2021 2020 £ £ £ £ 159,638 159,964 18,897 28,117 4,384 4,400 101,733 104,904 125,014 137,421 3,252 2,442 3,252 2,442 121,762 134,979 281,400 294,943 3,234 3,234 278,166 291,709 281,400 294,943	2021 2020 £ £ £ £ 159,638 159,964 18,897 28,117 4,384 4,400 101,733 104,904 125,014 137,421 3,252 2,442 3,252 2,442 121,762 134,979 281,400 294,943 3,234 3,234 278,166 291,709 281,400 294,943
		294,943
		3,234 291,709
		294,943

For the year ending 31 August 2020 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Trustee's responsibilities:

(i) The members have not required the charity to obtain an audit of its financial statements for the year in question in accordance with section 476;
(ii) The trustee acknowledges his responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.

These financial statements were approved by the board of trustees and authorised for issue on…………………………, and are signed on behalf of the board by:

D. TALLOWIN

M. BATE

Dated

Company Registration Number: 445825

ERITH THEATRE GUILD LIMITED

(LIMITED BY GUARANTEE)

NOTES TO THE ACCOUNTS

31ST AUGUST 2021

1. ACCOUNTING POLICIES

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.

a) Basis of Accounting

The financial statements have been prepared under the historical cost convention, as modified by the inclusion of fixed asset investments at market value, and in accordance with the Companies Act 2006 and the Statement of Recommended Practice : FRS 102 SORP.

b) Incoming Resources

Voluntary income including donations, covenants and subscriptions that provide core funding or are of general nature are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.

Investment income is recognised on a receivable basis.

Income from charitable activities includes theatre rental income which is recognised when there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability.

c) Grant Income

The company received a grant in relation to the governments Expanded Retail Discount Scheme, providing 100% business rates reliefs to certain businesses in 2020/21. The Guild will use this to cover inescapable expenditure in terms of keeping the Theatre running and ready for when they are allowed to return.

d) Resources Expended

Expenditure is recognised when a liability is incurred. Contractual arrangements and performance related costs are recognised as goods or services are supplied.

Charitable activities include expenditure associated with the maintenance and general running of the theatre and include both the direct costs and support costs relating to these activities.
Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.
e) Depreciation is charged to Theatre Expenses on the Company's Assets on the following basis:-
(i) Electrical Equipment at 15% per annum on the reducing balance of the Assets.
(ii) General Stage Equipment at 15% per annum on the reducing balance of the Assets.
(iii) Auditorium Refurbishment on straight line basis over 20 years.
(iv) Lease on straight line basis over 60 years.
(v) Property Improvements 10 year straight line.
f) In the opinion of the Directors the Profit and Loss Account formats required by Format 1 of schedule 1 to the 2008 regulations (Companies Act 2006) are inappropriate and may be liable to mislead. The format of the Statement of Financial Activities forming part of these Accounts affords, in the view of the Directors, a more satisfactory and informative presentation of a true and fair view of the Company's results and has been adopted accordingly.

ERITH THEATRE GUILD LIMITED

(LIMITED BY GUARANTEE)

NOTES TO THE ACCOUNTS

31ST AUGUST 2021

g) Financial Instruments

The theatre only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

h) Debtors

Debtors are initially recorded at fair value and are assessed for impairment at each year end date. If any impairments exist the debtors are remeasured to the present value of the expected future cash inflows.

i) Creditors

Creditors are initially recorded at fair value and are then remeasured to the present value of the expected future cash outflows.

ERITH THEATRE GUILD LIMITED

(LIMITED BY GUARANTEE)

NOTES TO THE ACCOUNTS

31ST AUGUST 2021

2.	Schedule INCOME a) Donations and Legacies Donations Erith Playhouse Limited (under covenant) Membership Subcriptions b) Investment income Bank Interest Received c) Other Income Rental income Erith Playhouse Limited Theatre Hire Grant Income TOTAL INCOME		Capital Fund 2021 £ - - - - - - - - - - - Unrestricted	Unrestricted	Unrestricted	General Fund 2021 £ 300 - 903 1,203 - - - 140 29,222 29,362 30,565 Funds		Total 2021 £ 300 - 903 1,203 - - - 140 29,222 29,362 30,565		Total 2020 £ - 19,447 1,675


										21,122
										-
										-
										6,000 453 25,000
										31,453
										52,575

ERITH THEATRE GUILD LIMITED

(LIMITED BY GUARANTEE)

NOTES TO THE ACCOUNTS

31ST AUGUST 2021

Capital Fund 2021 - - - -	Unrestricted Funds General Fund 2021 1,756 14,051 4,648 440 £20,895 1,720 - 3,843 13,258 3,100 1,292 23,213 44,108 1,250 (435) 477 - - 1,292	Total 2020 1,299 14,203 7,239 836
	General Fund 2021 1,756 14,051 4,648 440 £20,895 1,720 - 3,843 13,258 3,100 1,292 23,213 44,108 1,250 (435) 477 - - 1,292

-		23,577
- - - - - -		1,493 193 1,841 13,318 2,826 1,653
-		21,324

-		44,901
- - - - -		1,250 17 114 259 13
-		1,653

ERITH THEATRE GUILD LIMITED

(LIMITED BY GUARANTEE)

NOTES TO THE ACCOUNTS

31ST AUGUST 2021

NET INCOMING RESOURCES FOR THE YEAR This is stated after charging: Depreciation	2021 £ 13,258	2020 £ 13,318

4. NET INCOMING RESOURCES FOR THE YEAR

5. TANGIBLE ASSETS

6.	Cost Balance Brought Forward Additions Balance Carried Forward Depreciation Balance Brought Forward Depreciation for the year Balance Carried Forward Net Book Values at: 31st August 2021 31st August 2020 DEBTORS Erith Playhouse Ltd Prepayments	Freehold Land 104 - 104 - - - 104 104	Leasehold Property & Improvements 134,933 - 134,933 67,371 3,631 71,002 63,931 67,562	Electrical Equipment 38,612 11,105 49,717 33,070 2,497 35,567 14,150 5,542		General Stage Equipment 10,773 - 10,773 10,673 15 10,688 85 100	Auditorium Refurbishment 171,061 1,827 172,888 84,405 7,115 91,520 81,368 86,656 2021 18,897 4,384 23,281	Total 355,483 12,932
								368,415
								195,519 13,258
								208,777
								159,638
								159,964
								2020 28,117 4,400
								32,517

ERITH THEATRE GUILD LIMITED

(LIMITED BY GUARANTEE)

NOTES TO THE ACCOUNTS

31ST AUGUST 2021

7 8.	CASH AT BANK AND IN HAND Bank Current Account Deposit Account Building Society Account CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Accruals Other Creditors VAT	2021 50,421 41,208 10,104 101,733 1,370 1,000 882 3,252	2020 53,592 41,208 10,104
			104,904
			1,370 1,000 72
			2,442

9. CONTINGENT LIABILITIES

As part of the new Lease Agreement for the Theatre with the Local Authority, Erith Theatre Guild Limited will be required to carry out various improvements and repairs to the property.

10. CALLED UP SHARE CAPITAL

The Company is Limited by Guarantee not having a Share Capital.

11. RELATED PARTY TRANSACTIONS

At the year end the company was owed £18,897 by Erith Playhouse Limited. The companies are related by virtue of them being under the control of the same board of directors.