Charity registration number: 265702
## Coleview Community Centre
Annual Report and Financial Statements
for the Year Ended 31 December 2021
## **Coleview Community Centre**
## **Contents**
|Reference and Administrative Details||1|
|---|---|---|
|Trustee' Report|2|to 4|
|Statement of Responsibilities||3|
|Independent Examiner's Report||5|
|Statement of Financial Activities||6|
|Balance Sheet||7|
|Notes to the Financial Statements|8 to 15||
## **Coleview Community Centre**
## **Reference and Administrative Details**
**Chief Executive Officer** I Payne **Trustee** C P Kimmens, Chair **Charity Registration Number** 265702 **Principal Office** Towcester Road Stratton St. Margaret Swindon Wiltshire SN3 4AS **Independent Examiner** Christopher J Davies ACA FCCA UHY Ross Brooke Chartered Accountants and Registered Auditors 2 Old Bath Road Newbury Berkshire RG14 1QL **Bankers** HSBC Unit 6 The Lock Canal Walk SN3 4AS Swindon
Page 1
## **Coleview Community Centre**
## **Trustee' Report**
The trustee present the annual report together with the financial statements of the charity for the year ended 31 December 2021.
## **Objectives and activities**
To promote the benefit of those living within the Parish of Stratton St Margaret and its immediate environs lying South of the London to Bristol railway line, together with the Covingham and Nythe Estate areas (Hereinafter called the area of benefit). Without discrimination of sex, sexual orientation, race or of political or other opinions, by associating together with the said inhabitants and the local authorities, voluntary and other organiations in a common effort to advance education and provide facilities in the interest of social welfare for the recreation and leisure time occupation with the objective of improving the conditions of life for the said inhabitants. To establish or secure the establishment of an Association and to maintain and manage the name in furtherance of the above statement.
## **User Groups - Halls Used FOC**
Model Boats Fishing All on a weekly or monthly basis
## **User Groups - Halls Subsidised**
Aerobics Afternoon Tea & Chat Baby Sensory Bonsai Brooks Academy Buttercups Cats Protection Church Pre-School Drawing Energetix Golden Oldies Hartbeeps Keepfit Sewing Bee Slimming World Football Square One (Donation) SVOS Swindon Artefact Searchers Model Aeros Scouts Tigerlilys U3A WHSmiths
Page 2
## **Coleview Community Centre**
## **Trustee' Report**
## **Financial review of the year**
The Centre continues to function with a depleted committee and only one Trading Company Director, a situation which continues to be exacerbated by Covid 19.
2021, similar to 2020 continued to be challenging both financially and socially but the Centre continued with initiatives to reduce operating costs to a maximum.
During ‘Government Lockdown’ restrictions in the early part of 2021, the centre re-opened during May for business, but the ‘Members Bar’ hours of trading have been reduced dramatically and continues to be so to date (2022). Obviously, this will continue to have an impact on financial reporting for 2022.
However, due to a ‘Business Loss’ insurance policy payment coupled with Government Grants and strong returns on Investment Portfolio the Centre has achieved a reasonable profit £31,735 in difficult times.
It should be pointed out that the small profit has been achieved without drawing on any of our investments and savings capital.
Slowly the Centre continues to get back to its social gathering attendances but has a long way to go to achieve previous levels, but confidence is building with the public.
Also, after 2 years lacking membership revenue the renewal of membership cards will now commence in May 2022 allowing the Centre to realise this much missed form of revenue.
## **Statement of Trustees' Responsibilities**
## **Statement of Responsibilities**
The trustee are responsible for preparing the trustee' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustee to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustee are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustee are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustee are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 3
## **Coleview Community Centre**
## **Trustee' Report**
The annual report was approved by the trustee of the charity on 20 July 2022 and signed on its behalf by:
......................................... C P Kimmens Trustee
Page 4
## **Coleview Community Centre**
## **Independent Examiner's Report to the trustees of Coleview Community Centre**
I report to the trustee on my examination of the accounts of Coleview Community Centre for the year ended 31 December 2021.
## **Responsibilities and basis of report**
As the charity trustee of Coleview Community Centre you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Coleview Community Centre's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of Coleview Community Centre as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Christopher Davies ACA FCCA Chartered Accountants and Registered Auditors UHY Ross Brooke
2 Old Bath Road Newbury Berkshire RG14 1QL
20 July 2022
Page 5
## **Coleview Community Centre**
## **Statement of Financial Activities for the Year Ended 31 December 2021**
|**Note**
**Income and Endowments from:**
Voluntary income
Activities for generating funds
Investment income
4
Other incoming resources
Total income
**Expenditure on:**
Charitable activities
Total expenditure
Net income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
14
**Note**
**Income and Endowments from:**
Voluntary income
Activities for generating funds
Investment income
4
Other incoming resources
Total income
**Expenditure on:**
Charitable activities
Total expenditure
Net income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
14|**Unrestricted**
**funds**
**£**
37,379
10,280
12,696
76,916
137,271
(105,536)
(105,536)
31,735
31,735
1,757,080
1,788,815
**Unrestricted**
**funds**
**£**
99,233
7,646
(7,538)
42,725
142,066
(126,843)
(126,843)
15,223
15,223
1,741,857
1,757,080|**Total**
**2021**
**£**
37,379
10,280
12,696
76,916|
|---|---|---|
|||137,271|
|||(105,536)|
|||(105,536)|
|||31,735|
|||31,735
1,757,080|
|||1,788,815|
|||**Total**
**2020**
**£**
99,233
7,646
(7,538)
42,725|
|||142,066|
|||(126,843)|
|||(126,843)|
|||15,223|
|||15,223
1,741,857|
|||1,757,080|
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2020 is shown in note 14.
The notes on pages 8 to 15 form an integral part of these financial statements. Page 6
## **Coleview Community Centre**
## **(Registration number: 265702) Balance Sheet as at 31 December 2021**
|**Note**
**Fixed assets**
Tangible assets
10
Investments
11
**Current assets**
Debtors
12
Cash at bank and in hand
**Creditors: Amounts falling due within one year**
13
**Net current assets**
**Net assets**
**Funds of the charity:**
**Unrestricted income funds**
Unrestricted funds
**Total funds**
14|**2021**
**£**
1,323,638
171,522
1,495,160
70,251
244,134
314,385
(20,730)
293,655
1,788,815
1,788,815
1,788,815|**2020**
**£**
1,333,484
158,863|
|---|---|---|
|||1,492,347|
|||47,630
233,772|
|||281,402
(16,669)|
|||264,733|
|||1,757,080|
|||1,757,080|
|||1,757,080|
The financial statements on pages 6 to 15 were approved by the trustee, and authorised for issue on 20 July 2022 and signed on their behalf by:
......................................... C P Kimmens Trustee
The notes on pages 8 to 15 form an integral part of these financial statements. Page 7
## **Coleview Community Centre**
## **Notes to the Financial Statements for the Year Ended 31 December 2021**
## **1 Accounting policies**
## **Statement of compliance**
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
## **Basis of preparation**
Coleview Community Centre meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
## **Going concern**
The trustee consider that there are no material uncertainties about the charity's ability to continue as a going concern.
## **Income and endowments**
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
## _**Donations and legacies**_
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
## _**Deferred income**_
Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:
- The donor specifies that the grant or donation must only be used in future accounting periods; or - The donor has imposed conditions which must be met before the charity has unconditional entitlement.
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Page 8
## **Coleview Community Centre**
## **Notes to the Financial Statements for the Year Ended 31 December 2021**
## **Governance costs**
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustee’s meetings and reimbursed expenses.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
**Asset class Depreciation method and rate** Motor vehicles 25% reducing balance Fixtures & fittings 5% to 20% reducing balance basis
## **Fixed asset investments**
Fixed asset investments, other than programme related investments, are included at market value at the balance sheet date. Realised gains and losses on investments are calculated as the difference between sales proceeds and their market value at the start of the year, or their subsequent cost, and are charged or credited to the Statement of Financial Activities in the period of disposal.
Unrealised gains and losses represent the movement in market values during the year and are credited or charged to the Statement of Financial Activities based on the market value at the year end.
## **Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Trade creditors**
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
Page 9
## **Coleview Community Centre**
## **Notes to the Financial Statements for the Year Ended 31 December 2021**
## **2 Income from donations and legacies**
|Donations and legacies;
Donations from Coleview Trading Company
Limited
Grants, including capital grants;
Grants from other charities
**3**
**Income from other trading activities**
Trading income;
Sales of goods and services
Other trading income
Events income;
Other events income
**4**
**Investment income**
Interest receivable and similar income;
Interest receivable on bank deposits
Other income from fixed asset investments|**Unrestricted**
**funds**
**Other**
**£**
-
37,379
37,379
**Unrestricted**
**funds**
**Other**
**£**
956
7,649
1,675
10,280
**Unrestricted**
**funds**
**Other**
**£**
37
12,659
12,696|**Total**
**2021**
**£**
-
37,379
37,379
**Total**
**funds**
**£**
956
7,649
1,675
10,280
**Total**
**2021**
**£**
37
12,659
12,696|**Total**
**2020**
**£**
71,233
28,000|
|---|---|---|---|
||||99,233|
||||**Total**
**2020**
**£**
1,498
574
5,574|
||||7,646|
||||**Total**
**2020**
**£**
884
(8,422)|
||||(7,538)|
Page 10
## **Coleview Community Centre**
## **Notes to the Financial Statements for the Year Ended 31 December 2021**
## **5 Other income**
|Rental income
COVID related insurance claim|**Unrestricted**
**funds**
**Other**
**£**
51,916
25,000
76,916|**Total**
**2021**
**£**
51,916
25,000
76,916|**Total**
**2020**
**£**
42,725
-|
|---|---|---|---|
||||42,725|
## **6 Analysis of governance and support costs**
## **Support costs**
|Staff costs
Wages and salaries
Other staff costs
Independent examiner fees
Examination of the financial statements
Legal fees
Other governance costs|**Unrestricted**
**funds**
**Other**
**£**
40,581
24
1,500
8,930
56,022
107,057|**Total**
**2021**
**£**
40,581
24
1,500
8,930
56,022
107,057|**Total**
**2020**
**£**
41,495
240
1,400
5,248
78,460|
|---|---|---|---|
||||126,843|
## **7 Government grants**
During the year, the charity received grants in response to Coronavirus.
The amount recognised in the financial statements from the local authorty was £28,643 (2020 - £28,000) and the amount recognised from the Coronavirus Job Retention Scheme was £8,736 (2020 - £Nil).
Page 11
## **Coleview Community Centre**
## **Notes to the Financial Statements for the Year Ended 31 December 2021**
## **8 Staff costs**
The aggregate payroll costs were as follows:
|The aggregate payroll costs were as follows:|||
|---|---|---|
|**Staff costs during the year were:**
Wages and salaries
Other staff costs|**2021**
**£**
40,581
24
40,605|**2020**
**£**
41,495
240|
|||41,735|
The average number of persons employed by the charity (including trustees) during the year, analysed by category, was as follows:
|category, was as follows:|||
|---|---|---|
|Charitable activities
Governance|**2021**
**No**
27
2
29|**2020**
**No**
33
2|
|||35|
No employee received emoluments of more than £60,000 during the year
## **9 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
Page 12
## **Coleview Community Centre**
## **Notes to the Financial Statements for the Year Ended 31 December 2021**
## **10 Tangible fixed assets**
|**Cost**
At 1 January 2021
Additions
Disposals
At 31 December 2021
**Depreciation**
At 1 January 2021
Charge for the year
Eliminated on disposals
At 31 December 2021
**Net book value**
At 31 December 2021
At 31 December 2020
**11 Fixed asset investments**
Other investments|**Land and**
**buildings**
**£**
1,181,250
-
-
1,181,250
-
-
-
-
1,181,250
1,181,250|**Fixtures,**
**fittings and**
**equipment**
**£**
484,233
4,284
-
488,517
336,637
9,492
-
346,129
142,388
147,596|**Plant and**
**machinery**
**including**
**motor vehicles**
**£**
10,995
-
(10,995)
-
6,357
1,160
(7,517)
-
-
4,638
**2021**
**£**
171,522|**Total**
**£**
1,676,478
4,284
(10,995)
1,669,767
342,994
10,652
(7,517)
346,129
1,323,638
1,333,484
**2020**
**£**
158,863|
|---|---|---|---|---|
Page 13
## **Coleview Community Centre**
## **Notes to the Financial Statements for the Year Ended 31 December 2021**
## **Investments held as fixed assets**
|**Cost or Valuation**
At 1 January 2021
Revaluation
At 31 December 2021
**Net book value**
At 31 December 2021
At 31 December 2020|**Listed**
**investments**
**£**
158,863
12,659
171,522
171,522
158,863|**Total**
**£**
158,863
12,659|
|---|---|---|
|||171,522|
|||171,522|
|||158,863|
All investment assets were held in the UK.
## **12 Debtors**
|Trade debtors
Prepayments
Other debtors
**13 Creditors: amounts falling due within one year**
Trade creditors
Other taxation and social security
Other creditors
Accruals
Deferred income|**2021**
**£**
1,076
3,334
65,841
70,251
**2021**
**£**
3,518
3,011
4,078
10,123
-
20,730|**2020**
**£**
1,003
4,243
42,384|
|---|---|---|
|||47,630|
|||**2020**
**£**
3,305
993
1,571
10,123
677|
|||16,669|
Page 14
## **Coleview Community Centre**
## **Notes to the Financial Statements for the Year Ended 31 December 2021**
|**14 Funds**
**Unrestricted funds**
Other
**Unrestricted**
**Unrestricted funds**
Other|**Balance at 1**
**January 2021**
**£**
1,757,080
**Balance at 1**
**January 2020**
**£**
1,741,857|**Incoming**
**resources**
**£**
74,892
**Incoming**
**resources**
**£**
114,066|**Resources**
**expended**
**£**
(43,157)
**Resources**
**expended**
**£**
(98,843)|**Balance at 31**
**December**
**2021**
**£**
1,788,815|
|---|---|---|---|---|
|||||**Balance at 31**
**December**
**2020**
**£**
1,757,080|
Page 15
## **Coleview Community Centre**
## **Detailed Statement of Financial Activities for the Year Ended 31 December 2021**
|**Income and Endowments from:**
Voluntary income (analysed below)
Activities for generating funds (analysed below)
Investment income (analysed below)
Other incoming resources (analysed below)
Total income
**Expenditure on:**
Charitable activities (analysed below)
Total expenditure
Net income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward|**Total**
**2021**
**£**
37,379
10,280
12,696
76,916
137,271
(105,536)
(105,536)
31,735
31,735
1,757,080
1,788,815|**Total**
**2020**
**£**
99,233
7,646
(7,538)
42,725|
|---|---|---|
|||142,066|
|||(126,843)|
|||(126,843)|
|||15,223|
|||15,223
1,741,857|
|||1,757,080|
This page does not form part of the statutory financial statements. Page 16
## **Coleview Community Centre**
## **Detailed Statement of Financial Activities for the Year Ended 31 December 2021**
|**_Voluntary income_**
Donations from Coleview Trading Company Limited
Grants
**_Activities for generating funds_**
Membership
Lottery machine receipts
Fundraising
**_Investment income_**
Interest on cash deposits
Realised and unrealised gains on investment
**_Other incoming resources_**
Rent from Coleview Trading Company Limited
Lettings
COVID related insurance claim|**Total**
**2021**
**£**
-
37,379
37,379
7,649
956
1,675
10,280
37
12,659
12,696
28,683
23,233
25,000
76,916|**Total**
**2020**
**£**
71,233
28,000|
|---|---|---|
|||99,233|
|||574
1,498
5,574|
|||7,646|
|||884
(8,422)|
|||(7,538)|
|||28,333
14,392
-|
|||42,725|
This page does not form part of the statutory financial statements. Page 17
## **Coleview Community Centre**
## **Detailed Statement of Financial Activities for the Year Ended 31 December 2021**
|**_Charitable activities_**
Wages and salaries
Staff training
Rates
Light, heat and power
Insurance
Repairs and renewals
Telephone and fax
Printing, postage and stationery
Charitable donations
Sundry expenses
Performing rights
Cleaning
Live music
Motor vehicle expenses
Independent examiner's fee
Bookkeeping
Legal and professional fees
Bank charges
Depreciation of fixed assets
(Profit)/loss on sale of fixed assets|**Total**
**2021**
**£**
(40,581)
(24)
(1,710)
(9,759)
(4,920)
(14,397)
(3,399)
(639)
(1,585)
(4,232)
(1,517)
(728)
-
(1,899)
(1,500)
(4,991)
(3,939)
(585)
(10,652)
1,521
(105,536)|**Total**
**2020**
**£**
(41,495)
(240)
(583)
(10,185)
(6,092)
(25,838)
(3,033)
(1,243)
(7,400)
(3,339)
(1,201)
(2,050)
(3,610)
(1,798)
(1,400)
(5,160)
(88)
(458)
(11,630)
-|
|---|---|---|
|||(126,843)|
This page does not form part of the statutory financial statements. Page 18