## **Ymddiriedolaeth Harri Tudur Henry Tudor Trust Town Hall, Main Street, Pembroke SA71 4JS** ## Report and Financial Statements For the Year Ended 31[st] March 2023 Registered Charity Number **1194162** **Henry Tudor Trust** ## **Report and Financial Statements For the Year Ended 31st March 2023** Legal and Administrative Information Report of the Management Committee Statement of Financial Activities ## **Henry Tudor Trust** The Trusteed present their Report and Financial Statements for the Year Ended 31st March 2023 ## **Legal and Administrative Information** Charity Name: Henry Tudor Trust Charity registration number: 1194162 Registered Office address: **Town Hall, Main Street, Pembroke SA71 4JS** **Trustees** : **Name Position Date Appointed** Mr E. J. Williams Chair 20 April 2021 Mr B. W. Scourfield Treasurer 20 April 2021 Mr R. J. Evans Trustee ## **Report of the Management Committee** ## **Our Aims and objectives** ## **Purposes and Aims** Our Charity’s purpose is to raise awareness of Pembroke as the birthplace of Henry VII and to advance the education of the public in the Welsh heritage of the Tudor dynasty, in particular, but not exclusively, by developing a Henry Tudor Centre in Pembroke. ## **Current Progress** We were unable to prepare a business plan that would satisfy Pembrokeshire County Council or potential grant funders as to our financial viability. AS a result, Pembrokeshire County Council undertook a procurement exercise to try to attract a commercial operator to undertake the scheme development. Unfortunately, this was unsuccessful. As a result, The Trust has restructured itself appointing a new Trustee followed by the resignation of most of the previous Trustees. The Trust has submitted a new business plan which acknowledges the deficits in the first years of the project and identified a potential source of funding to cover it. This now awaits agreement with Pembrokeshire County Council. ## **Statement of Financial Activity** **SOFA Year Ended 31 March 2023** ||**UNRESTRICTE**|**RESTRIC**|| |---|---|---|---| ||**D**|**TED**|**TOTAL**| ||**FUND**|**FUND**|| |**RECEIPTS**|||| |||£|| |||22,700.0|£| |Grants||0|22,700.00| |||**£**|**£**| ||**£**|**22,700.0**|**22,700.0**| ||**-**|**0**|**0**| |**PAYMENTS**|||| |||-£|| |||22,760.0|-£| |Professional Fees||0|22,760.00| ||-£||-£| |Website|120.00||120.00| ||-£||-£| |Bank Charges|60.00||60.00| ||||£| ||||-| |||**-£ **|**-£ **| ||**-£**|**22,760.0**|**22,940.0**| ||**180.00**|**0**|**0**| |**NET Funds before internal**|-£|-£|-£| |**transfers**|180.00|60.00|240.00| ||-£|£|£| |Transfers|60.00|60.00|-| |**NET Funds after internal**|**-£**|**£**|**-£**| |**transfers**|**240.00**|**-**|**240.00**| ||£|£|£| |**FUNDS b/d 01/04/2022**|865.00|-|865.00| ||**£**|**£**|**£**| |**FUNDS c/d 31/03/2023**|**625.00**|**-**|**625.00**| ||||£| ||National Heritage|Lottery|9,800.00| ||||£| ||Enhancing Pembrokeshire||12,900.00| ||_Part of initial development of the Henry_||| ||_Tudor Centre_||| |FUND balances represented|||| |by|||| ||Current||£| ||Account||625.00| WINGRAVE COMMUNITY ASSOCIATION 2022-23 ## **Registered Charity Number 265412** ## **FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED** **31st MARCH 2023** Page 1 WINGRAVE COMMUNITY ASSOCIATION 2022-23 ## **BALANCE SHEET** at 31 March 2023 |Notes
**FIXED ASSETS**
11
Leasehold premises
Furniture and fittings
Total fixed assets
**CURRENT ASSETS**
Stock
7
Trade Debtors
10
Prepayments
10
HSBC Bank account
Cash in hand
8
Stripe
Virgin Money account
COIF deposit account
Total current assets
Less:**CURRENT LIABILITIES**
Creditors and accruals
9
Future Liabilities - Bounce Back
12
**REPRESENTED BY:**
**ACCUMULATED FUND**
As at 1 April 2021
Surplus/(deficit) for the year
At 31 March 2022
**RESERVE FUNDS**
Major Repairs
18
______________________________________
______________________________________
Date __________________________________|**2023**
2022
£
£
£
£
**3,023**
3,313
**13,291**
11,964
**16,314**
15,277
**4,291**
**3,276**
**840**
**1,279**
**323**
**371**
**1,979**
**17,261**
**250**
**250**
**45**
**45**
**4,050**
**18,371**
**37,928**
**12,016**
**49,706**
**52,869**
**2,675**
**2,422**
**2,675**
**2,422**
**£63,345**
**£65,724**
**10,456**
**£13,210**
**52.889**
**52514**
**32,514**
**30,384**
**375**
**2,130**
**32,889**
**32,514**
**20,000**
**20,000**
**52,889**
**52,514**
Hon. Chairman
Hon. Treasurer| |---|---| ||| The notes of pages 4 to 9 form part of these Financial Statements Page 2 WINGRAVE COMMUNITY ASSOCIATION 2022-23 ## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023** |Notes
**INCOME**
Membership subscriptions
Donations
Deposits
Parish Council
Interest received
Facilites and Bar Service
Community Centre hire fees ( net - refunds)
Social events (net)
13
Trading - bar (net)
14
PV panels
**EXPENDITURE**
Community Centre rent and rates
Community Centre cleaning
Community Centre energy and water
Telephone & broadband
Community Centre repairs and maintenance
Administration including insurance, PRS, Postie
Vision 2020
Credit card facility+fees=interest
Communiqué (net)
16
Wingrave and Rowsham Directory
Donations
Events Costs
Community grants
3
Depreciation
11
**(EXCESS OF EXPENDITURE OVER INCOME)**
Transfer to Major Repairs Reserve Fund
18
**SURPLUS/(DEFICIT) FOR THE YEAR**|**2023**
2022
£
£
£
£
**942**
2,404
**45**
11,055
**(100)**
1,600
**5,000**
5,000
**504**
25
**2,438**
120
**18,553**
9,446
**18,737**
6,089
**3,389**
2,469
**1,356**
1,002
**50,864**
39,210
**211**
211
**11,457**
10.071
**9,046**
4,212
**934**
751
**12,710**
2,920
**2,371**
2,195
**0**
0
**2,026**
1,130
**8,575**
2,021
**288**
272
**848**
506
**0**
390
**0**
0
**2,023**
2,401
**50,489**
27,080
**375**
12,130
**0.0**
10,000
**375**
2,130| |---|---| ||| Page 3 WINGRAVE COMMUNITY ASSOCIATION 2022-23 ## **NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2023** ## **1. Accounting policy** The following accounting policies have been used consistently in dealing with items which are considered material in relation to the charity's financial statements: ## **Basis of accounting** The financial statements have been prepared in accordance with Financial Reporting Standard for Smaller Entities and follow recommendations in Statement of Recommended Practice - Accounting by Charities. ## **Covenants and donations** These comprise amounts receivable during the year. ## **Income tax recovered (Gift Aid Refund)** These comprise tax recoverable on covenants and donations. ## **Value added tax** The charity is not registered for value added tax. The figures in these accounts are therefore inclusive of value added tax where applicable. |||**2023**||2022|| |---|---|---|---|---|---| |**2. Trustees**||£||£|| |Remuneration and other benefits paid to trustees|None||None||| |Transactions undertaken in which a trustee has a|||||| |material interest|None||None||| |**3. Community Grants (Grants to Institutions)**|||||| |Grants made this year are:|**0**||||0| ## **4. Endowments and Restricted Funds** None ## **5. Investment Assets** None Page 4 WINGRAVE COMMUNITY ASSOCIATION 2022-23 ## **NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2023** |**6. Paid employees**
None
**7. Stock**
This represents stock for use at social and other events
**8. Cash**
No petty cash is held. Cash floats for social events.
**9. Creditors and Accruals**
Christmas Ball funds rearranged for 21/5/22
Tony Horne
Dayla
Vision 2020
EDF
HERTS CC
Bucks CC
Worldpay
HSBC
Lynne RoxbeeCox
Penny Dell
Smashing Windows
**10. Debtors and Prepayments**
Players -Panto
Bar/Credit card payments
Membership Fees
India Loddy
Microtricity
Singalong with Gwen
ZKS Martial Arts
PPL/PRS Licence 4/1/21 to 3/1/22 (prepayments)
Almar paid twice for Directory (prepayment)|**2023**
2022
£
**£**
**4,291**
3,276
**£**
**£**
**250**
250
**£**
**£**
**0**
1,135
**0**
57
**0**
167
**0**
1,021
**362**
11
**197**
0
**31**
31
**62**
0
**11**
**124**
**12**
**1,875**| |---|---| ||**2,674**
2,422| ||**2023**
**2022**
**£**
**£**
**0**
511
**0**
394
**153**
375
**42**
0
**359**
0
**122**
**163**
0
**323**
99
**0**
272| ||**1,162**
1,650| Page 5 WINGRAVE COMMUNITY ASSOCIATION 2022-23 ## **NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2023** ## **11. Tangible fixed assets and depreciation Depreciation is charged in the accounts to write off the value of fixed assets over their effective lifetime.** ## **Furniture and fittings** |||| |---|---|---| |**Furniture and fittings**|**£**|**£**| |Reducing balance at 15% per year||| |Cost at 1 April 2022||**44,733**| |Additions:||| |Wireless Microphone|**86**|| |CCTV Camera|**132**|| |Mixer Channel|**431**|| |Samsung Air Con|**2400**|| |Ice Machine|**120**|| |3 x Fans|**182**|| |||**3.351**| |Total cost at 31 March 2023||**48,084**| |Less depreciation at 31 March 2022||**0**| |||**15,314**| |Depreciation for 2022-23||**(2,023)**| |Net book value at 31 March 2023||**13,291**| |**Leasehold premises**||| |Flat rate at 2.2% per year||| |Cost (excluding £4,500 grant received in 1973-4)||**17,658**| |Less depreciation at 31 March 2022||**(14,345)**| |||**3,313**| |Depreciation for 2022-23||**(290)**| |Net book value at 31 March 2023||**3,023**| |**12. Bounce Back Loan**||| |This loan is Government backed and payable over 10 years||**10,456**| ## **13. Social events** ||| |---|---| |**Social events**
Barbecues net income
Bingo net income
Other social events and events bars net income|**£**
**6,599**
**157**
**11,351**| ||**18,107**| Page 6 WINGRAVE COMMUNITY ASSOCIATION 2022-23 ## **NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2023** |**14. Trading - bar**
This figure is the net income from bar sales for private
events, all other bar net income has been allocated to
the associated social event.
**15. Gross income and expenditure**
Income
Expenditure
**16. Communiqué**
Production costs
Less advertising revenue
(Cost)/surplus
**17. Major Repairs reserve fund**
Brought forward from 2021-22
Transfer for year
Balance at 31 March 2023
**18. General cash reserve**
The general cash reserve is the net amount of current assets
excluding stock, less current liabilities and the amounts
allocated to reserve funds.
Current assets
less stock
less current liabilities
Less Future Libilites
less Major Repairs fund
Balance at 31 March 2023
Several items of income and expenditure are reported net in the Income and Expenditure account. The
total gross income and gross expenditure for the Association is:
This fund was established in 2006 to accumulate sufficient funds to pay for major repairs or works which
cannot be funded from annual income, for example replacing the heating system, refelting the flat roofs,
refurbishin the kitchen etc|**2023**
2022
**3,389**
2,469
**2023**
2022
**88,476**
**59,537**
**95,554**
**47,353**
**£**
**£**
**(13,419)**
**(6947)**
**4,556**
**4,654**| |---|---| ||**(8,863)**
**(2,293)**| ||**£**
**20,000**
**0**
**0**
**20,000**
**£**
**£**
**49,706**
**52,689**
**(4,292)**
**(3,276)**
**(2,675)**
**(2,422)**
**(10,456)**
**(13,210)**
**(20,000)**
**(20,000)**| ||**12,283**
**13,781**| Page 7 WINGRAVE COMMUNITY ASSOCIATION 2022-23 ## **NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2023** |**NOTES TO THE ACCOUNTS YEAR ENDED 31 MARCH 2023**|| |---|---| |**19.. Wingrave Players**
WCA holds the funds belonging to Wingrave Players in a
separate account with COIF. This money does not form part
of WCA assets and does not form part of these accounts.
The movements of funds in this account are:
Brought forward from 2021-22
Interest
Carried forward to 2022-23|2023
2022
**£**
**£**
2,418
2,417
1,155
0
45
1| ||3,618
2,418| Page 8 WINGRAVE COMMUNITY ASSOCIATION 2022-23 ## **BANK ACCOUNTS RECONCILIATION AT 31 MARCH 2023** |**HSBC current account**
Less unpresented payments
SMASHING WINDOWS
WORLDPAY
PENNY DELL
LYNNE ROXBEE COX
HSBC
HERTS CC
EDF
BUCKS CC
Add uncredited deposits:
PPL/PRS Licence 4/1/23 to 3/2/24 (prepaymen)
India Loddy
ZKS
MICRTRICITY
MEMBERSHIP FEE
Singing Gwen
Balance per cash book: 31st March 2022
Total receipts
Total payments
Balance per cash book: 31st March 2023
**Virgin Money Charity Deposit account**
Balance per cash book:
Total receipts
Interest
Total payments
**COIF Charities Deposit Fund account**
Balance per cash book:
Total receipts
Interest
Total Receipt
**COIF Deposit account (Wingrave Players)**
Receipts
Interest|**£**
**_£_**
3,492
1875
62
12
124
11
197
362
31
817
323
42
163
359
153
122
1,162
1,979
18,033
123,954
138,790
3,492
18,371
679
18550
500
12,016
454
25,458
37,928
2,418
1155
45
3,618|**£**
**_£_**
3,492
1875
62
12
124
11
197
362
31
817
323
42
163
359
153
122
1,162
1,979
18,033
123,954
138,790
3,492
18,371
679
18550
500
12,016
454
25,458
37,928
2,418
1155
45
3,618| |---|---|---| |||| |||1,979| |||18,033
123,954
138,790| |||3,492| |||18,371
679
18550| |||500| |||12,016
454
25,458| |||37,928| |||2,418
1155
45| |||3,618| Page 9 WINGRAVE COMMUNITY ASSOCIATION 2022-23 Page 10 WINGRAVE COMMUNITY ASSOCIATION 2022-23 Page 11 WINGRAVE COMMUNITY ASSOCIATION 2022-23 Page 12 WINGRAVE COMMUNITY ASSOCIATION 2022-23 Page 13 CHARITY COMhllSSION FOR ENGLAM) AND WALES Independent examinerfs report on the accounts Seetion A Independent Examiner's Report R•port to th• tru•tee• Chap,ty Naff* Ssoci On accounts for tho y ended Charlty no (If any) 2ts¥1 PJOt out on pag•s (r￿unl￿ ID tkgge nurnce￿ of adOrt10ry81 shfretsl I rerth to the truste8s on my exwnination of the a￿￿Unts of the al￿0 charity (Ihe Tnjsf) for the year ended II*'. Y7Yf. Rogpomlblllues and basis of report As the tharitys trustees. are resrMxtsibl8 for th8 waparation of the accounts in aCCaxdan￿ with the rwuiremwts of the Charities Acl 2011 I report in resped of my exarnination of the Trusvs a￿￿unts Carried out under seraion 145 of the 2011 Act and in r2rrying out my examinatson, I have followed all the appluble Directions given by the Charity Commiss under se(*ion 145(5Xb) of the A( Independent tThe charivs gross inc¥)me exceeded £250.000 and l am qualffied to oxarnlnorfs slatement undertake the examination by ￿Ing a qualifi&l member of [insert name of applicabl8 Ik8ted b￿]]. D818tg [ ] rfnot 8ppIic8bl8. I have (x)mpleted my 8x8minalion. l (x)nfirm that no material matt8rs hav6 me to my attention in LX)nneciion ￿￿th the examination (other than that disclosed beltr￿ ') Ythich gives me c2US8 to believe that in. any material the aco)unting records were not kept in ac(y)rdarTh V•ith section 130 of the Charities A(X; or the accounts dKI not ac£onl with the aLtA)unting records: or the ac(x>unts did not comp4y with the applicable wuirements cOn￿Mil¥j the form and ￿ntent of accounts set out in the Chariiies (Acwunts and Reports) Regulations 2008 othèr than any requirement that the acts)unts give a Irue and fair view ¥vhich is not a matter consKlered as part of an indep8rthnt examinat1￿. I haNp rK) (x)nr£rns and have o)me a￿osS rn othw matters in c￿nned10n Wtth the exarnination to whith attention shoukl be dra￿￿ in this re￿rt in order to enable a proper understanding of the acc¥)unts to be reached. 8se deth the in the t)rn¢kets rf they do not apply. Slgnod: I Relevant professlonal qualrfication(•) or body ACA ro IER Oct 2018 (rf any): LiJ3É Section B Disclosu Only complete rf th8 8xaminef needs to h￿h1￿h1 matèrial tnatlers of con￿rn (see CC32. Independerrt examination of charity accounts.. directions and guidanc* examiners). Givo here brfef d•tails of any Items that tho examiner WISh￿ to dlsclosa. ONÉ IER Oct 2018