REGISTERED CHARITY NUMBER: 265343
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 5 October 2020
for
Heckfield Memorial Hall Trust
EDMONDS ACCOUNTANCY LIMITED Unit 11, Diddenham Bus Park, Diddenham Court Grazeley, READING Berkshire RG7 1JQ
Heckfield Memorial Hall Trust
Contents of the Financial Statements for the Year Ended 5 October 2020
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Statement of Financial Position | 5 | ||
| Notes to the Financial Statements | 6 | to | 10 |
| Detailed Statement of Financial Activities | 11 |
Heckfield Memorial Hall Trust
for the Year Ended 5 October 2020
Report of the Trustees
The trustees present their report with the financial statements of the charity for the year ended 5 October 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Constitution and Objects
The deed setting up the charity, dated 21 December 1931, specifically provided that the Heckfield Parish Council as Trustees shall hold the hall in trust (Holding Trustees). It also provides that the management and control of the hall shall be vested in a Management Committee comprising the Managing Trustees on Page 1.
These accounts have been prepared by the Managing Trustees on behalf of the Holding Trustees and were presented to the Holding Trustees who have examined and approved them.
The objectives of the Management Trustees in the year under review were those of letting at a reasonable rate the Memorial Hall, maintaining the Hall in good repair, and insuring the Hall against loss or damage by fire. All income derived from letting is to be used firstly for the maintenance of the Hall.
FINANCIAL REVIEW
The Charity's incoming resources for the year were £26,242 which is more than the incoming resources of £9,942 generated in the previous financial year. The current assets of the trust (mainly cash) stands at £46,464. This remains a substantial reserve towards the on-going maintenance of the Halls and for the refurbishment of the cottages.
The Freehold property disclosed in the accounts is valued for insurance purposes at £637,506
The Managing Trustees believe that their obligations to the charity and the objectives of the funds were fulfilled during the financial year. This also confirmed that there is no intention to change the structure of the income and expenditure of the charity by introducing new forms of income or expenditure for the foreseeable future.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
265343
Principal address
Heckfield Memorial Hall Church Lane Heckfield Hook Hampshire RG27 0LD
Trustees
S Richards B R Baker Ms E Warden P Bell Mrs A Bowman
Page 1
Heckfield Memorial Hall Trust
for the Year Ended 5 October 2020
Report of the Trustees
REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner Edmonds Accountancy Ltd EDMONDS ACCOUNTANCY LIMITED Unit 11, Diddenham Bus Park, Diddenham Court Grazeley, READING Berkshire RG7 1JQ Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ S Richards - Trustee
Page 2
Independent Examiner's Report to the Trustees of Heckfield Memorial Hall Trust
Independent examiner's report to the trustees of Heckfield Memorial Hall Trust
I report to the charity trustees on my examination of the accounts of Heckfield Memorial Hall Trust (the Trust) for the year ended 5 October 2020.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Edmonds Accountancy Ltd EDMONDS ACCOUNTANCY LIMITED Unit 11, Diddenham Bus Park, Diddenham Court Grazeley, READING Berkshire RG7 1JQ
Date: .............................................
Page 3
Heckfield Memorial Hall Trust
Statement of Financial Activities for the Year Ended 5 October 2020
| 5.10.20 | 5.10.19 | ||||
|---|---|---|---|---|---|
| Unrestricted | Endowment | Total | Total | ||
| fund | fund | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||||
| Donations and legacies | 2 | 26,243 | - | 26,243 | 9,942 |
| EXPENDITURE ON | |||||
| Raising funds | 3 | 29,940 | - | 29,940 | 11,716 |
| Other | - | - | - | 183 | |
| Total | 29,940 | - | 29,940 | 11,899 | |
| NET INCOME/(EXPENDITURE) | (3,697) | - | (3,697) | (1,957) | |
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 49,638 | - | 49,638 | 51,955 | |
| TOTAL FUNDS CARRIED FORWARD | 45,941 | - | 45,941 | 49,998 |
The notes form part of these financial statements
Page 4
Heckfield Memorial Hall Trust
Statement of Financial Position
5 October 2020
| 5.10.20 | 5.10.19 | ||||
|---|---|---|---|---|---|
| Unrestricted | Endowment | Total | Total | ||
| fund | fund | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| FIXED ASSETS | |||||
| Tangible assets | 7 | 100 | - | 100 | 100 |
| CURRENT ASSETS | |||||
| Debtors | 8 | 1,070 | - | 1,070 | 1,289 |
| Cash at bank | 45,371 | - | 45,371 | 49,569 | |
| 46,441 | - | 46,441 | 50,858 | ||
| CREDITORS | |||||
| Amounts falling due within one year | 9 | (1,000) | - | (1,000) | (1,320) |
| NET CURRENT ASSETS | 45,441 | - | 45,441 | 49,538 | |
| TOTAL ASSETS LESS CURRENT | |||||
| LIABILITIES | 45,541 | - | 45,541 | 49,638 | |
| NET ASSETS | 45,541 | - | 45,541 | 49,638 | |
| FUNDS | 10 | ||||
| Unrestricted funds: | |||||
| General fund | 45,541 | 49,638 | |||
| TOTAL FUNDS | 45,541 | 49,638 |
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. S Richards - Trustee
The notes form part of these financial statements
Page 5
Heckfield Memorial Hall Trust
Notes to the Financial Statements for the Year Ended 5 October 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
2. DONATIONS AND LEGACIES
| 5.10.20 | 5.10.19 | |
|---|---|---|
| £ | £ | |
| Income from Auctions' letting | - | (1) |
| Income from other lettings | 6,227 | 9,921 |
| Interest on Bank Accounts | 16 | 22 |
| Grants | 20,000 | - |
| 26,243 | 9,942 |
Page 6
continued...
Heckfield Memorial Hall Trust
Notes to the Financial Statements - continued for the Year Ended 5 October 2020
3. RAISING FUNDS
Raising donations and legacies
4.
| Raising donations and legacies | |||
|---|---|---|---|
| 5.10.20 | 5.10.19 | ||
| £ | £ | ||
| Support costs | 29,940 | 11,716 | |
| SUPPORT COSTS | |||
| Information | |||
| Management | technology | Totals | |
| £ | £ | £ | |
| Raising donations and legacies | 29,508 | 432 | 29,940 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 5 October 2020 nor for the year ended 5 October 2019.
Trustees' expenses
There were no trustees' expenses paid for the year ended 5 October 2020 nor for the year ended 5 October 2019.
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted Endowment fund fund £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 9,942 - EXPENDITURE ON Raising funds 11,716 - Other 183 - Total 11,899 - NET INCOME/(EXPENDITURE) (1,957) - RECONCILIATION OF FUNDS Total funds brought forward 51,955 - TOTAL FUNDS CARRIED FORWARD 49,998 - |
Total funds £ 9,942 11,716 183 11,899 (1,957) 51,955 49,998 |
|---|---|
continued...
Page 7
Heckfield Memorial Hall Trust
Notes to the Financial Statements - continued for the Year Ended 5 October 2020
7. TANGIBLE FIXED ASSETS
| 7. | TANGIBLE FIXED ASSETS | |||
|---|---|---|---|---|
| Freehold | ||||
| property | ||||
| £ | ||||
| COST | ||||
| At 6 October 2019 and 5 October 2020 | 100 | |||
| NET BOOK VALUE | ||||
| At 5 October 2020 | 100 | |||
| At 5 October 2019 | 100 | |||
| 8. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 5.10.20 | 5.10.19 | |||
| £ | £ | |||
| Trade debtors | 522 | 672 | ||
| Prepayments and accrued income | 548 | 617 | ||
| 1,070 | 1,289 | |||
| 9. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 5.10.20 | 5.10.19 | |||
| £ | £ | |||
| Other creditors | 1,000 | 1,320 | ||
| 10. | MOVEMENT IN FUNDS | |||
| Net | ||||
| At | movement | At | ||
| 6.10.19 | in funds | 5.10.20 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 49,638 | (4,097) | 45,541 | |
| TOTAL FUNDS | 49,638 | (4,097) | 45,541 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 26,243 | (30,340) | (4,097) | |
| TOTAL FUNDS | 26,243 | (30,340) | (4,097) |
continued...
Page 8
Heckfield Memorial Hall Trust
Notes to the Financial Statements - continued for the Year Ended 5 October 2020
10. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| At | movement | At | |
| 6.10.18 | in funds | 5.10.19 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 51,955 | (2,317) | 49,638 |
| TOTAL FUNDS | 51,955 | (2,317) | 49,638 |
| Comparative net movement in funds, included | in the above are as follows: | ||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 9,942 | (12,259) | (2,317) |
| TOTAL FUNDS | 9,942 | (12,259) | (2,317) |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Net At movement At 6.10.18 in funds 5.10.20 £ £ £ 51,955 (6,414) 45,541 51,955 (6,414) 45,541 |
Net At movement At 6.10.18 in funds 5.10.20 £ £ £ 51,955 (6,414) 45,541 51,955 (6,414) 45,541 |
|---|---|---|
| 45,541 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 36,185 | (42,599) | (6,414) |
| TOTAL FUNDS | 36,185 | (42,599) | (6,414) |
continued...
Page 9
Heckfield Memorial Hall Trust
Notes to the Financial Statements - continued for the Year Ended 5 October 2020
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 5 October 2020.
Page 10
Heckfield Memorial Hall Trust
Detailed Statement of Financial Activities for the Year Ended 5 October 2020
| Detailed Statement of Financial Activities for the Year Ended 5 October 2020 |
||
|---|---|---|
| 5.10.20 | 5.10.19 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Income from Auctions' letting | - | (1) |
| Income from other lettings | 6,227 | 9,921 |
| Interest on Bank Accounts | 16 | 22 |
| Grants | 20,000 | - |
| 26,243 | 9,942 | |
| Total incoming resources | 26,243 | 9,942 |
| EXPENDITURE | ||
| Support costs | ||
| Management | ||
| Safety/Servicing Checks | 208 | 183 |
| Rates and water | 8,822 | 116 |
| Insurance | 1,238 | 1,260 |
| Light and heat | 1,916 | 2,981 |
| Postage and stationery | 119 | 39 |
| Advertising | 745 | 1,772 |
| Refurbishment costs | 16,460 | 5,368 |
| 29,508 | 11,719 | |
| Information technology | ||
| Repairs and renewals | 432 | 180 |
| Total resources expended | 29,940 | 11,899 |
| Net expenditure | (3,697) | (1,957) |
This page does not form part of the statutory financial statements
Page 11