## **Trustee’s report for year ended 31 December 2024**
Name: Stourton Memorial Hall,
Address: Stourton Memorial Hall, Stourton, Wiltshire
Charity Number 265188
## **Trustees**
Louise Harris (Chairman) Christopher Topham (Secretary) Sara Hoare (Treasurer) Jane Joyce Graham Puxley Richard Higgs Cris�na Fearon Anna Saxty
## **Management**
The Management Commi�ee of the Hall are the Trustees of the Charity. The Commi�ee is a collec�on of volunteers who oversee the management of the Hall. They are elected at the annual general mee�ng which is open to all. Commi�ee mee�ngs are held approximately quarterly. The day to day management of bookings and maintenance is contracted out to a paid Hall Manager.
Gasper, including enabling the holding of village events, the use by village groups, and hiring out the Hall to local residents at a subsidised local hire rate. The Hall is also hired by non-residents at commercial rates, which raises money for the management and maintenance of the Hall. Any surplus income may be paid to qualifying organisa�ons or individuals in the village at the discre�on of the Commi�ee. A grant scheme is published on the Hall website.
## **Review of 2024**
##
The Hall was used by many village community groups free of charge including in 2024
1. Stourton and Kilmington Women’s Ins�tute (monthly)
2. The Wessex Wine Society (monthly)
3. Stourton Film Club (monthly in winter)
4. Salsumba Exercise Class (weekly)
5. Stourton with Gasper Parish Council mee�ngs
6. Church council mee�ngs
7. Annual Village Quiz
8. Yoga Class
9. Talks/music events in aid of St Peters Church
10. Mee�ng organised by local residents eg to encourage the provision of a mobile phone signal
The Hall also hosts the Annual Stourton Flower Show which is managed by a Hall subcommi�ee.
The Hall holds a village feast at least every other year, to which every resident of Stourton and Gasper is invited free of charge. This year’s feast was held in January 2024 and was fully subscribed.
The hall is used by local organisa�ons to run pop up catering facili�es to raise funds on certain weekends each year, for which they pay the nominal local hire charge of £50 per day. This included Whitesheet Primary School, Bourton Primary School, the Kilmington and Stourton Cricket Club and the Parish of Upper Stour including St Peters Church Stourton. The organisa�ons typically raise £500 to £1500 per day from these events.
## **Financial Review**
Net bookings income for the year was £22,867. This covered the running costs of the Hall for the year of £19,574. Dona�ons were also received from the Golden Bo�le Trust of £5,000. This surplus enabled the cost of the Village Feast of £2032 to be met. Under the published grant scheme, a grant of £1000 was made to a local young resident raising money to start his forestry career, matching the funds he had raised himself.
Funds in hand increased in the year from £28,938 to £34,373.
A major component of the income comes from Wedding bookings (£13,350), which are made for 1 to 2 years in the future. Advance booking fees and refundable deposits at the end of 2024 totalled £10,850. When considering the level of reserves which the Hall should maintain, these poten�ally refundable amounts are disregarded. The available reserves at 31/12/2024 are assessed at £23,523 a�er deduc�ng the poten�ally refundable amount of £10,750.
The reserve policy is to keep in hand one year’s running costs of approximately £20,000, plus a con�ngency of £5,000 for other replacement and capital costs: the Hall has a fully equipped commercial kitchen to maintain, and has redecora�on obliga�ons under its lease. The reserves at 31/12/24 are in line with this policy.
Sara Hoare 19 September 2025
£ 28,938 Bank brought forward 1 January 2023 £ 21,832
## **Stourton Memorial Hall 1 January 2024- 31 December 2024**
Funds at 1 January 2024
## **Income 2024**
## **Income 2023**
|Weddings
13,350
£
Fairs
6,300
£
Other bookings
4,450
£
Film club income
1,987
£
village show income
-
£
Less deposits returned
3,400
-£
Net bookings income
Donations
Interest income
Total income
**Expenditure 2024**
Cleaning (SP8)
Management (Helen Baker)
Utilities
Oil
1,004
£
Electric
863
£
Water &internet
257
£
Film Club
Insurance
525
£
PRS
552
£
Replacements
screen
630
£
Decorating
910
£
Other kitchen stuff
679
£
Fire extinguishers
65
£
PAT testing
100
£
Dishwasher service/repair
385
£
Boiler service
110
£
Rent & Rates
64
£
Other Hall maintenance
267
£
Village Show
165
£
Audit
100
£
Wilts Village Hall Association
50
£
Cards advertising weddings
Parish Magazine advertising
80
£
Xmas gift
63
£
Total expenditure
Operating surplus
Donation
Toby Portnell
Village events
Feast
Overall surplus/deficit
Funds carried forward
Lloyds balances 31/12/2024
Treasurer acc
Deposit acco
Fixed term ac|22,687
£
5,000
£
355
£
28,042
£
4,325
£
6,760
£
2,124
£
1,619
£
4,746
£
19,574
£
8,467
£
1,000
-£
2,032
-£
5,435
£
ount
unt
count|Weddings
16,000
£
Fairs
6,000
£
Other bookings
3,750
£
Film club income
566
£
village show income
46
£
Less deposits returned
3,350
-£
Net bookings income
Donations
Interest income
Total income
**Expenditure 2023**
Cleaning (SP8)
Management (Helen Baker)
Utilities
Oil
1,246
£
Electric
999
£
Water &internet
204
£
Film Club
Insurance
508
£
PRS
426
£
Replacements
Fridge
1,101
£
Mats
289
£
Ladder
172
£
Other kitchen stuff
397
£
Fire extinguishers
118
£
PAT testing
100
£
Dishwasher service/repair
758
£
Boiler service
166
£
Rent & Rates
61
£
Village Show
200
£
Audit
100
£
Wilts Village Hall Association
50
£
Cards advertising weddings
188
£
Parish Magazine advertising
80
£
Coronation Seeds
129
£
Total expenditure
Operating surplus
Grants made
Church
Cricket club
Village events
Overall surplus/deficit
34,373
£
Funds carried forward
7,975
£
Lloyds balances 31/12/2023
Treasurer a
16,229
£
Deposit acc
10,170
£
Fixed term
34,373
£|23,012
£
4,000
£
42
£
27,054
£
4,039
£
6,120
£
2,449
£
313
£
5,027
£
17,948
£
9,106
£
1,000
-£
1,000
-£
-
£
7,107
£
ccount
ount
account|28,938
£
5,896
£
13,042
£
10,000
£
28,938
£|
|---|---|---|---|---|
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
|**Report to the trustees**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|Charity Name
Stourton Memorial Hall|
|---|---|
|||
||31 December 2024
**Charity no**
**(if any)**
265188|
|||
|||
||1-2
(remember to include the page numbers of additional sheets)|
||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**31 December 2024**.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).|
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of Institue of Chartered Accoutants England and Wales.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**----- Start of picture text -----**
Date: 29 September 2025
Signed:
Name: James Coward
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1
**Oct 2018**
**IER**
## **Relevant professional qualification(s) or body (if any):**
Institute of Chartered Accountants England and Wales
**Address:**
4 Fair View North Brewham, Somerset BA10 0JT
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**