WEST WINCH VILLAGE HALL REGISTERED CHARITY INO 265106 STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2024
WEST WINCH VILLAGE HALL Registered Charity No 265106 Year Ended 31st March 2024 Contents Page Inforn]ation schedule Trustees report Accountants report Staten]ent of Financial Activities Statement of Assets and Liabilities Notes to the Accounts
WEST WINCH VILLAGE HALL Registered Charity No 265106 Year Ended 31st March 2024 Objects The charity was established by the trust deed of I September 1971 to make Provision of a village hall for the use of the inhabitants of the parish of West Winch and Setchey, without distinction of political, religious. or other opinions. including the use for meetings. lectures and classes, and for other t.onns of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. Cu4todian Trustee West Winch Parish Council Seeretary to the Committee Booking Secretary Bankers Co-operative Bank plc National Savings & Investments Reporting Accountant Keith Turner FCCA Page I
WEST WINCH VILLAGE HALL Trustees Report for the Year to 31 March 2024 The Hall is Tegistered with the Charity Commissioners (No 265106) and constituted by Deed of Trust. The Custodian Trustee is the West Winch Parish Council. Duringy the year the Parish Council took over the rnanagJement of the hall followingT the reSlgTnation of the chairman of the trustees. The administration and trust deed which the charity operates under is currently being reviewed and is hoped that a more up to date system of represenlation can be introduced shortly to meet the needs of the users of the premises. The object of the Charity is to maintain the Village Hall for the communal benefit of the inhabitants of West Winch and its surrounding area. The Management Committee aims to provide first class facilities at an aftordable cost to voluntary organisations. It was found following a fire risk assessment in 2023 that an additional fire exit door was needed to be installed to accomodate the numbers attending events together with other issues relating to the alam] system itself. The cost of new doors amounted to £3.181. A replacement alam] system was installed at a cost of £1 0,440. A leak on the rook also necessitated repair works costing £4.740. {Ongoing issues with regards to the roof may necessitate further costs in this respect.) The income from lettings during 2023-24 decreased by £2.242 as compared with the previous year to £28,251- there were also increases wages, cleaning cosls, gas supplies, water. insurance and general repairs. These are in addition to the major works reported above. The overall effect is that there was a deficit for the year of £24,655. This has obviously reduced the reserves of the chariti, althoug,h there is still a net surplus as shown by the Balance Sheet of £18.5i5. For and on behalf of the Management Committee. Puge 2
WEST WINCH VILLAGE HALL CHAIUTY NO 265106 Indep¢nd¢nt Examiner's Report to the M#nagem¢nt Committee of th¢ West Winch Village H#ll I report to th¢ Trustees on my ¢xamination on th¢ accounts of th¢ Trust for th¢ year ¢nd¢d 31 March 2024. Respeetive responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the aecounts. The charity's trustees Consider that an audit is not required for this year under section 144 of the Charities Aet 2011 (the Charities A¢t) and that an independ¢nt examination is n¢¢d¢d. It is my responsibility to.. examine the accounts under section 145 of the Charities Act, to follow the procedures laid domo) in the general Directions given by the Charity Commission (under section 145(5}(b) of the Charities Act. and to state whether particular matters have come to n]y attention Ba515 of indepelldent examiner's statement My cxaminatinn wa% Calea Dut in aLLordan¢e with general directions given by the Charity Commission. An examination includes a review of the accounling records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seekingJ explanations from the trustees concerningF any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is g7iven as to whether the accounts present a "true and fair, view and the report is limited to those matters set out in the statement beloNv. Independent examiner's 8tatement I have Lompleled m), examination. l confirm that no material matters have coine to my attention in Connection with the examination giving me cause to believe that in any material respect: the accounting records were not kept in accordance with section 130 of the Charitie5 Act- or the accounts did not accord with the accounting records- or the accounts did not COTnply with the applicable requirements concemingJ the forni and content of accounts set out in the Charities (Accounts and Reports} Regwlations 2008 other than any requirement that the accounts gyive a 'true and fair, view which is not a matter considered as part of an independent examinatLOn. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached Keith Turner FCCA Chartered Certified Accountant 9 Row Hill West Winch Kings Lynn Page 3
WEST WINCH VILLAGE HALL Statement of Financial Activities for the ear ended 31st March 2024 2024 2023 Incoming resourees Incoming resourees from charitable aetivities Letting Fees Bar Rental Sundry 28,251 1,040 30,534 999 29.291 31,533 Other incoming resources Investment income Interest Received - National Savings Bank 29.302 31,534 Resources expended Costs of Generating Funds Wages Costs Cleaning Gas Electricity Ground Rent and Rates (Incl. Water) Refuse Disposal costs Insurance General Repairs Roof Repairs Fire Alarm System Fire Exit Doors Car Park Grittinglsalting costs Sundry Expenses 3,889 13,874 4,238 4,239 1,723 519 1.875 4.660 4,740 10,440 3,181 1,290 9,81J 3,326 4,176 830 479 1,5)2 2,396 500 166 53.544 24,272 Governan¢e costs Secretary to the Committee Printing, Stationery & Postage Accountancy Fees 263 150 J89 J50 413 339 Total resources expcndcd 53,957 24,611 Net incoming resources (deficit) (?4.6.i5) 6,923 General fund brougbt forward 28,210 21,287 General fund carried fonvard £ 3.555 £28,210 Note '. All transactions relate to unrestri¢ted funds Page 4
WEST WINCH VILLAGE HALL Statement of Assets and Liabiliti¢s as at 31st Mar¢h 2024 2024 2023 Current Assets Cash at Bank Current Account N S B Investment Account Cash in Hand Letting Secretary 23,729 1,451 51,041 1,440 25.180 52,481 Other Monetary assets Letting Fees Outstanding Debtors and Prepaid Expenses 144 1,398 1,398 26.578 1,449 53,930 Creditors: amounts falling due within one year Sundry. Credilors and Aecruals Letting Fees Received in Advance Cleaning Deposits Held 2.171 5,592 260 2,982 7.478 260 8,023 10,720 Total Assets less Current Liabilities £ 18,555 £ 4.3,210 Funds of the Charity Building fund Balance at 1st April 2023 Transfer to General fund 15,000 15,000 15,000 15,000 General Fund Balance at 1st April 2023 Transfer from building fund Net incoming resources (deficit} for the Year 28,210 21,287 (24.655} 3,555 6,923 28.210 £ 18.555 £ 4.3,210 Approved on CHAIR Note . All transactions relate to unTestricted funds Page 5
WEST WINCH VILLAGE HALL Notes to the accounts year ending 31 March 2024 Note l Basis of preparation Basis of accounting These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. and with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic ot"Ireland (FRS 102) issued on 16 July 2014 and with the Financial Reporting SLqndard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011 No changes to accounting estimates have occurred in the reporting period No material prior year errors have been identified in the reporting period. Note 2 Aceounting polieies Ineoming Re%Duree8 Recognition of incoming resour¢es These are included in the Statement ot Financial Activities (SOFA) when: the charity becomes entitled to the resources; it is more lik¢ly than not that the trust¢¢s will r¢¢¢iv¢ th¢ resourc¢s' and the monetary value Can be measured with sufficient reliabilily. There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102. Grants and donations Grants and donations are only included in the SOFA when the general income recognition criteria are met Investment income This is included in the accounts when receivable. Insurance Claims Insurance claims are only included in the SOFA when the general income recognition criteria are met and are included as an item of other income in the SOFA. Expenditure & Liabilities Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation ¢ommilting the Charity to pay out resources. Governance and support costs Governance costs comprise all costs involving, public accountability of the charity and its Compliance with regwlation and gFood practice. Bxsic finaneial instruments The charity accounts for basic financial instruments on initial recognition as per FRSI 02. Support Costs Support Costs include central functions and have been allocated to activity ¢0St categories on a basis consistent with the use of resources, e.gJ. allocating, property costs by floor areas, or per capita, staff costs b), the time spent and other costs by their usagJe. Tangiblc fixcd assets for usc by charity These are written off in the year in which the expenditure is incurred. Page 6