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2023-03-31-accounts

WEST WINCH VILLAGE HALL

Trustees Report for the Year to 31 March 2023

The Hall is registered with the Charity Commissioners (No 265106) and constituted by Deed of Trust.

The Custodian Trustee is the West Winch Parish Council.

During the year the Parish Council took over the management of the hall following the resignation of the chairman of the trustees. The administration and trust deed which the charity operates under is currently being reviewed and is hoped that a more up to date system of representation can be introduced shortly to meet the needs of the users of the premises.

The object of the Charity is to maintain the Village Hall for the communal benefit of the inhabitants of West Winch and its surrounding area. The Management Committee aims to provide first class facilities at an affordable cost to voluntary organisations.

The Management Committee relies on the support of various groups and continuing help of volunteers in ensuring the Village Hall remains available to the local community.

The Hall in 2022-23 returned to something close to normal levels of activity and hire. Several of the older hiring groups ceased activities as a result of the covid shutdowns and have not re-commenced.

As will be seen from the accounts the income from hirers increased this year to £30,534 as compared with £21,417 in 2021-22. This compares with the pre Covid levels of approximately £25,000.

There was no major refurbishment work during 2022-23 and much of the expenditure is comparable with previous year’s levels. The cost of cleaning increased as a result of the need to engage outside contractors and as is evident there is a significant increase in the cost of heating and lighting as a result of the general country-wide rise in unit prices for these commodities.

After taking into account the small amount of other income received and deducting normal running costs the operational surplus for the year amounted to £6,923.

It is intended that sufficient funds should continue to be retained as a sensible reserve for any unforeseen costs which might arise in future years.

For and on behalf of the Management Committee.

27th June 2023

WEST WINCH VILLAGE HALL

REGISTERED CHARITY No 265106

STATEMENT OF ACCOUNTS

FOR THE YEAR ENDED

31ST MARCH 2023

WEST WINCH VILLAGE HALL

Registered Charity No 265106

Year Ended 31st March 2023

Contents

Page
Information schedule 1
Trustees report 2
Accountants report 3
Statement of Financial Activities 4
Statement of Assets and Liabilities 5
Notes to the Accounts 6

WEST WINCH VILLAGE HALL

Registered Charity No 265106

Year Ended 31st March 2023

Objects

The charity was established by the trust deed of 1 September 1971 to make provision of a village hall for the use of the inhabitants of the parish of West Winch and Setchey, without distinction of political, religious, or other opinions, including the use for meetings, lectures and classes, and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.

Custodian Trustee

West Winch Parish Council

Secretary to the Committee

Mrs S Reed

Booking Secretary

Mr W Barrett (Ceased March 2023)

Bankers

Co-operative Bank plc & National Savings & Investments

Reporting Accountant

Keith Turner FCCA

Page 1

WEST WINCH VILLAGE HALL

Trustees Report for the Year to 31 March 2023

The Hall is registered with the Charity Commissioners (No 265106) and constituted by Deed of Trust.

The Custodian Trustee is the West Winch Parish Council.

During the year the Parish Council took over the management of the hall following the resignation of the chairman of the trustees. The administration and trust deed which the charity operates under is currently being reviewed and is hoped that a more up to date system of representation can be introduced shortly to meet the needs of the users of the premises.

The object of the Charity is to maintain the Village Hall for the communal benefit of the inhabitants of West Winch and its surrounding area. The Management Committee aims to provide first class facilities at an affordable cost to voluntary organisations.

The Management Committee relies on the support of various groups and continuing help of volunteers in ensuring the Village Hall remains available to the local community.

The Hall in 2022-23 returned to something close to normal levels of activity and hire. Several of the older hiring groups ceased activities as a result of the covid shutdowns and have not re-commenced. As will be seen from the accounts the income from hirers increased this year to £30,534 as compared with £21,417 in 2021-22. This compares with the pre Covid levels of approximately £25,000.

There was no major refurbishment work during 2022-23 and much of the expenditure is comparable with previous years levels. The cost of cleaning increased as a result of the need to engage outside contractors and as is evident there is a significant increase in the cost of heating and lighting as a result of the general country-wide rise in unit prices for these commodities.

After taking into account the small amount of other income received and deducting normal running costs the operational surplus for the year amounted to £6,923.

It is intended that sufficient funds should continue to be retained as a sensible reserve for any unforeseen costs which might arise in future years.

For and on behalf of the Management Committee.

27th June 2023

Page 2

WEST WINCH VILLAGE HALL CHARITY NO 265106

Independent Examiner’s Report to the Management Committee of the West Winch Village Hall

I report to the Trustees on my examination on the accounts of the Trust for the year ended 31 March 2023.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached

Keith Turner FCCA 9 Row Hill Chartered Certified Accountant West Winch Kings Lynn 27th June 2023

Page 3

WEST WINCH VILLAGE HALL

Statement of Financial Activities for the year ended 31st March 2023

Incoming resources
Incoming resources from charitable activities
Letting Fees
Bar Rental
Sundry
Other incoming resources
Investment income
Interest Received - National Savings Bank
Resources expended
Costs of Generating Funds
Wages - Booking Secretary
1,200
Cleaning
9,813
Gas
3,326
Electricity
4,176
Ground Rent and Rates (Incl. Water)
830
Refuse Disposal costs
479
Insurance
1,552
General Repairs
2,396
Car Park Gritting/Salting costs
500
Sundry Expenses
0
Equipment
0
Refurbishment costs
0
Governance costs
Secretary to the Committee
0
Printing, Stationery & Postage
189
Accountancy Fees
150
Total resources expended
Net incoming resources (deficit)
General fund brought forward
General fund carried forward		 2023
30,534
999
0
31,533
1
31,534
24,272
339
24,611
6,923
21,287
£ 28,210		 1,200
2,978
1,990
1,413
232
451
1,382
539
500
263
1,992
10,400
500
0
150		 2022
21,417
135
400
21,952
0
21,952
23,340
650
23,990
(2,038)
23,325
£ 21,287

Note : All transactions relate to unrestricted funds

Page 4

WEST WINCH VILLAGE HALL

Statement of Assets and Liabilities as at 31st March 2023

Current Assets
Cash at Bank
Current Account
N S B Investment Account
Cash in Hand
Letting Secretary
Other Monetary assets
Letting Fees Outstanding
Debtors and Prepaid Expenses
Creditors:
amounts falling due within one year
Sundry Creditors and Accruals
Letting Fees Received in Advance
Cleaning Deposits Held
Total Assets less Current Liabilities
Funds of the Charity
Building fund
Balance at 1st April 2022
Transfer to General fund
General Fund
Balance at 1st April 2022
Transfer from building fund
Net incoming resources (deficit)
for the Year
Approved on 27th June 2023
MRS J JACKSON CHAIR		 51,041
1,440
0
144
1,305
2,982
7,478
260
15,000
0
21,287
0
6,923		 2023
52,481
1,449
53,930
10,720
£ 43,210
15,000
28,210
£ 43,210		 2022
44,206
1,438
0
45,644
0
957
957
46,601
6,638
3,416
260
10,314
£ 36,287
15,000
0
15,000
23,325
0
(2,038)
21,287
£ 36,287

Note : All transactions relate to unrestricted funds

Page 5

WEST WINCH VILLAGE HALL

Notes to the accounts year ending 31 March 2023

Note 1 Basis of preparation

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

• and with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014

No changes to accounting estimates have occurred in the reporting period No material prior year errors have been identified in the reporting period.

Note 2 Accounting policies

Incoming Resources

Recognition of incoming resources

These are included in the Statement of Financial Activities (SoFA) when:

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.

Grants and donations

Grants and donations are only included in the SoFA when the general income recognition criteria are met

Investment income

This is included in the accounts when receivable.

Insurance Claims

Insurance claims are only included in the SoFA when the general income recognition criteria are met and are included as an item of other income in the SoFA.

Expenditure & Liabilities

Liability recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Governance and support costs

Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Basic financial instruments

The charity accounts for basic financial instruments on initial recognition as per FRS102.

Support Costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Tangible fixed assets for use by charity

These are written off in the year in which the expenditure is incurred.

Page 6