## **WEST WINCH VILLAGE HALL**
**REGISTERED CHARITY No 265106**
**STATEMENT OF ACCOUNTS**
**FOR THE YEAR ENDED**
**31ST MARCH 2021**
## **WEST WINCH VILLAGE HALL**
## **Registered Charity No 265106**
## **Year Ended 31st March 2021**
## **Contents**
||Page|
|---|---|
|Information schedule|1|
|Trustees report|2|
|Accountants report|3|
|Statement of Financial Activities|4|
|Statement of Assets and Liabilities|5|
|Notes to the Accounts|6|
**WEST WINCH VILLAGE HALL**
## **Registered Charity No 265106**
## **Year Ended 31st March 2021**
## **Objects**
The charity was established by the trust deed of 1 September 1971 to make provision of a village hall for the use of the inhabitants of the parish of West Winch and Setchey, without distinction of political, religious, or other opinions, including the use for meetings, lectures and classes, and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
**Custodian Trustee** -West Winch Parish Council
## **Trustees/Management Committee Elected Members**
Mr R Shearn Mrs J Jackson Mr P Brown Mr W Barrett Mr D Brownhill Mrs J Findley Mrs S Reed
(Chairman)
(Vice Chair & Parish Council representative) (Treasurer) (Village representative) (Village representative) (Village representative) (Village representative)
## **Village Organisation Representatives**
Mr J Key Mr B Parker Mrs J Kingston Mr J Hughes Mrs S Broadhurst Mrs H Watson
Badminton Group Bowls Club Each for All Club The Arts Society T'ai Chi Group William Burt Social Club
## **Secretary to the Committee**
Mrs J Rushbrook
## **Booking Secretary**
Mrs J Rushbrook
## **Bankers**
Co-operative Bank plc & National Savings & Investments
## **Reporting Accountant**
Keith Turner FCCA
_Page 1_
**WEST WINCH VILLAGE HALL**
## **Trustees Report for the Year to 31 March 2021**
The Hall is registered with the Charity Commissioners (No 265106) and constituted by Deed of Trust.
The Custodian Trustee is the West Winch Parish Council.
The charity is administered by a management committee comprising up to eight elected trustees and other trustees who are the appointed representatives of village organisations.
The current trustees are listed on Page 1 of these accounts.
The object of the Charity is to maintain the Village Hall for the communal benefit of the inhabitants of West Winch and its surrounding area. The Management Committee aims to provide first class facilities at an affordable cost to voluntary organisations.
The Management Committee relies on the support of various groups and continuing help of volunteers in ensuring the Village Hall remains available to the local community.
The income generated in the year decreased considerably as a result of the closure of the hall arising from the Covid 19 outbreak. Lettings to the childrens playgroup re-commenced in September 2020 but other than this there was no lettings income/ activity since April 2020. The Hall did however benefit from the Government Covid 19 support grant amounting to £10,000.
During the closed period in 2019-20 extensive repairs, renovations and equipment/furniture costs took place; funded in part by an insurance claim. The total expenditure incurred during the year, including these costs amounted to £43,657 less the insurance reimbursement of £19,812. (Net costs £23,910) This compares with total costs in 2019-20 of £20,587.
The overall effect of the above results in a deficit for the year of £5,071. In the previous period a profit of £4,921 was shown..
For the current year (2021-22) other than the lettings to the children's playgroup and use of the hall as a polling centre no other hiring is permitted until July 2021. It is hoped that the government restrictions will then be relaxed or removed.
The committee are dissappointed that the hall has not been able to be used to its fullest extent but hope to be able to offer these facilities in the near future.
It is intended that sufficient funds should continue to be retained as a sensible reserve for any unforeseen costs which might arise in future years.
For and on behalf of the Management Committee.
Date
_Page 2_
**WEST WINCH VILLAGE HALL CHARITY NO 265106**
## **Independent Examiner’s Report to the Management Committee of the West Winch Village Hall**
I report to the Trustees on my examination on the accounts of the Trust for the year ended 31 March 2021.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission
- (under section 145(5)(b) of the Charities Act, and
- . to state whether particular matters have come to my attention
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached
Keith Turner FCCA 9 Row Hill Chartered Certified Accountant West Winch Kings Lynn Date
_Page 3_
**WEST WINCH VILLAGE HALL**
## **Statement of Financial Activities for the year ended 31st March 2021**
|**Incoming resources**
**Incoming resources from charitable activities**
Letting Fees
Bar Rental
Sundry
**Other incoming resources**
Covid 19 NDR Grant
10,000
Insurance Claim
19,812
**Investment income**
Interest Received - National Savings Bank
**Resources expended**
**Costs of Generating Funds**
Wages - Booking Secretary
1,200
Cleaning
3,926
Gas
1,889
Electricity
1,031
Ground Rent and Rates (Incl. Water)
280
Refuse Disposal costs
434
Insurance
1,175
General Repairs
27,180
Car Park Gritting/Salting costs
500
Performing Rights Society
79
Advertising
0
Sundry Expenses
160
Equipment
4,337
Refurbishment costs
816
**Governance costs**
Secretary to the Committee
500
Printing, Stationery & Postage
0
Accountancy Fees
150
**Total resources expended**
**Net incoming resources (deficit)**
**General fund brought forward**
**Genreal fund carried forward**|**2021**
8,764
0
0
8,764
29,812
10
38,586
43,007
650
43,657
(5,071)
28,396
£ 23,325||_960_
_6,728_
_1,536_
_1,662_
_470_
_369_
_1,105_
_2,122_
_500_
_101_
_125_
_374_
_0_
_3,861_
_500_
_24_
_150_|**_2020_**
_23,833_
_851_
_795_
_25,479_
_0_
_0_
_29_
_25,508_
_19,913_
_674_
_20,587_
_4,921_
_23,475_
_£ 28,396_|
|---|---|---|---|---|
||||||
Note : All transactions relate to unrestricted funds
_Page 4_
**WEST WINCH VILLAGE HALL**
## **Statement of Assets and Liabilities as at 31st March 2021**
|**Current Assets**
**Cash at Bank**
Current Account
N S B Investment Account
**Cash in Hand**
Letting Secretary
**Other Monetary assets**
Letting Fees Outstanding
Debtors and Prepaid Expenses
**Creditors:**
**amounts falling due within one year**
Sundry Creditors and Accruals
Letting Fees Received in Advance
Cleaning Deposits Held
**Total Assets less Current Liabilities**
**Funds of the Charity**
**Building fund**
Balance at 1st April 2020
Transfer to General fund
**General Fund**
Balance at 1st April 2020
Transfer from building fund
Net incoming resources (deficit)
for the Year
Approved on|43,612
1,438
0
0
907
1,560
5,812
260
15,000
0
28,396
0
(5,071)|**2021**
45,050
907
45,957
7,632
£ 38,325
15,000
23,325
£ 38,325||_49,638_
_1,428_
_0_
_240_
_929_
_2,153_
_6,426_
_260_
_15,000_
_0_
_23,475_
_0_
_4,921_|**_2020_**
_51,066_
_1,169_
_52,235_
_8,839_
_£ 43,396_
_15,000_
_28,396_
_£ 43,396_|
|---|---|---|---|---|---|
|||||||
R SHEARN CHAIRMAN P BROWN - TREASURER
Note : All transactions relate to unrestricted funds
_Page 5_
**WEST WINCH VILLAGE HALL**
## **Notes to the accounts year ending 31 March 2021**
## **Note 1 Basis of preparation**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
• and with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
- and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)
- and with the Charities Act 2011
No changes to accounting estimates have occurred in the reporting period No material prior year errors have been identified in the reporting period.
## **Note 2 Accounting policies**
## **Incoming Resources**
## **Recognition of incoming resources**
These are included in the Statement of Financial Activities (SoFA) when:
- the charity becomes entitled to the resources;
- it is more likely than not that the trustees will receive the resources; and
- the monetary value can be measured with sufficient reliability.
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.
## **Grants and donations**
Grants and donations are only included in the SoFA when the general income recognition criteria are met
## **Investment income**
This is included in the accounts when receivable.
## **Insurance Claims**
Insurance claims are only included in the SoFA when the general income recognition criteria are met and are included as an item of other income in the SoFA.
## **Expenditure & Liabilities**
## **Liability recognition**
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## **Governance and support costs**
Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.
## **Basic financial instruments**
The charity accounts for basic financial instruments on initial recognition as per FRS102.
## **Support Costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
## **Tangible fixed assets for use by charity**
These are written off in the year in which the expenditure is incurred.
_Page 6_