## **Trustees' Annual Report for the period**
Period start date Period end date 1 January 2021 31 December 2021
**From**
**To**
## Section A Reference and administration details
**Charity name** Witham Amateur Operatic Society **Other names charity is known by** WAOS **Registered charity number (if any)** 265029
**Charity's principal address** Pumpfield, 1 Blunts Hall Road
Witham Essex **Postcode CM8 1EX**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Stewart Adkins President Membership
2 Anita Goold Treasurer Membership
3 Matthew Waldie Secretary Membership
Paul Goddard Production Membership
4
Manager
5 Emma Loring Minutes Secretary Membership
Elizabeth Membership Membership
6
Chapman Secretary
Trevor Drury Chair / Business Membership
7
Manager
8 Annette Maguire Membership
9 Ben Sawyer Membership
10 Justine Ephgrave Membership
11
12
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name**
**Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
March **2012**
**TAR**
1
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected by membership Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
WAOS is affiliated to the National Operatic and Dramatic You **may choose** to include Association which helps with templates and fact sheets on additional information, where policies and procedures for similar organisations to ours. relevant, about:
- policies and procedures We work closely with Witham Public Hall Trust, the venue in which adopted for the induction we rehearse and perform. and training of trustees;
We consider major risk - financial, reputational and health and safety each year. We also conduct risk assessments for each production. We score risks and discuss how best to reduce or eliminate potential problems.
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To educate the public in the music and dramatic arts.
**Summary of the objects of the charity set out in its governing document**
March **2012**
**TAR**
2
To this end we perform three full scale musical production each year (including from our youth group WOW), each usually performing for a week with a live orchestra. We also sing Christmas carols at residential homes in Witham and sometimes perform ad hoc concerts.
Not only do we involve 30-40 acting members in each show but we involve another 40 volunteers to work front of house, backstage and in the bar. Another 10-14 musicians play in the orchestra pit. Throughout the week we get 1200-1900 members of the **Summary of the main** audience to each production. **activities undertaken for the public benefit in** We strongly believe we provide high quality musical theatre in **relation to these objects** the town at a price that almost everyone can afford. We have a **(include within this** policy of offering every ticket for the first night at just £10 - less **section the statutory** than the cost of a cinema ticket - and we maintain **declaration that trustees** concessionary prices of just £10 for all seniors and children on **have had regard to the** Tuesday and Saturday matinee. **guidance issued by the Charity Commission on** Our membership fees can be waived in times of hardship and **public benefit)** our Summer School for children (two separate weeks run in
Our membership fees can be waived in times of hardship and our Summer School for children (two separate weeks run in August for 8-13s and 13-21s ) offer "Nick Clough" bursaries to students who do not have the financial ability to participate.
WAOS is also exploring outreach policies to BAME and other minority residents in order to increase the level of diversity within our membership and audience. We have always had an inclusive membership policy but we are trying to be proactive in attracting a wider membership, representative of our community. To complement these efforts we will make it clear that auditioning is colour-blind, choosing the best candidates irrespective of colour.
## **Additional details of objectives and activities (Optional information)**
Volunteers are essential for the functioning of this society. in total there may be 100 people involved in a production, most of whom are volunteers rather than paid up members.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Due to Covid-19 there was only one production for WAOS and none for WOW during the calendar year 2021.
Made in Dagenham - 85%+ of tickets sold and a surplus of £2995
Successful but smaller than usual Summer School - 20+ students and surplus of £1035.
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
We endeavour to keep at least 6 shows (2 years) worth of show expenses in the bank. You can never predict the success of a show, or even it if will be able to continue (Covid-19 has forced the postponement of two shows, with no WOW show in 2021). We are mindful of the loss of £16,000 in 2010 when all three shows did poorly. With today's show economics that loss could be doubled.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
Principal fund-raising is via sale of tickets to our musical productions. The goal is to be self-funding over time so we can afford ad hoc workshops and investment in equipment necessary for our sustainability.
All expenditure supports the production of three shows a year or the administration costs of running the society. We have no employees so have no staff costs.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
WAOS has created its own musical based on an historical event in Witham. Following a weekend workshop involving 16 members we already have a script and we have developed characterisations suitable for males and females of different ages. A composer has been commissioned to compose and orchestrate the music for a 10 piece band. Lyric writing workshops and other workshops are planned, thus maintaining engagement with members. A full production is due in October 2022 to celebrate the 100th anniversary of our first production in 1922.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Anita Christine Goold **Position (eg Secretary,** Hon. Treasurer **Chair, etc) Date**
March **2012**
**TAR**
5
## **WITHAM AMATEU OPERATIC SOCIET**
## **2021 YEAR END ACCOUNT**
**PREPARED BY: ANITA GOOLD, Hon Treasurer**
**INSPECTED BY: Alison Lawfield, Hon Auditor**
## **PRESENTATION TO THE ANNUAL GENERAL MEETING**
**WEDNESDAY 4TH MAY 2022**
**WAOS/WOW**
## **Balance Sheet for the period ended 31 Dece**
## **ASSETS**
60959766 WAOS - Barclays Current Account 80613401 WAOS - Barclays Bonus Account WAOS - COIF CHARITIES
13562972 WOW/WAOS - Standard Life Savings Account (1) 40765309 WAOS/WOW - Barclays Bonus Account 30036471 WOW - Barclays Current Account 83199770 WOW/WAOS - Standard Life Savings Account (2) 33590771 WOW/WAOS - Standard Life Savings Account (3)
WAOS WAOS - Pre-Paids and Accruals as at 31 December 2021 WAOS WAOS - Pre-Paids and Accruals as at 31 December 2020 WAOS Unpresented cheques / credits at 31 Dec 2019 WOW WOW - Pre-Paids and Accruals as at 31 December 2019 WOW 20Unpresented cheques / credits at 31 December 2020
## **ACCUMULATED FUND**
WAOS Opening Balance 1 January Bank, Savings WOW Opening Balance 1 January Bank, Savings & Cash WAOS WAOS - Annie get your gun WAOS WAOS - MID WAOS WAOS - BBE WAOS WAOS - Flames of Injustice WAOS WAOS - Young Frank WAOS WAOS - General Fund WAOS WAOS - Loan Repayment (W.P.H.T. Ltd) YE adjustment WCA YE adjustment WPH WAOS Unknown difference end of December 2021 WOW WOW - Legally Blonde WOW WOW Prepaid - Guys and Dolls WOW WOW - General Fund WOW W.P.H.T. Ltd Loan Repayment WOW Unknown difference end of December 2020 WOW 21Unknown difference end of December 2021
**ember 2021**
**12/31/2021 12/31/2020**
||£14,556.87|£|12,449.96|
|---|---|---|---|
||£5,461.32|£|657.57|
||£10,000.00|£|10,000.00|
||£11,271.84|£|11,270.72|
|£|12,126.61|£|11,825.21|
|£|10,329.43|£|12,720.29|
|£|10,836.59|£|10,835.51|
|£|13,224.91|£|13,223.59|
||£87,807.57||£82,982.85|
||£2,144.99||£1,424.22|
||£0.00||£34.00|
||£0.00||£17.00|
||£0.00|£|-|
||£1,218.60||£450.67|
||£926.39||£922.55|
|||||
||£86,881.18||£83,905.40|
||£35,751.47||£39,315.29|
|---|---|---|---|
||£48,153.93||£50,784.55|
||£0.00||£45.21|
||£4,596.21||£1,141.00|
||£803.00||£0.00|
||£841.67||£1,025.00|
||£500.00||£0.00|
||£942.03||£173.03|
||£0.00||£0.00|
||£0.00||£369.00|
||£0.00||£901.00|
||£0.00||£0.00|
||£0.00||£2,780.36|
||£513.63||£0.00|
||£95.84||£149.74|
||£0.00||£0.00|
||£0.00||£0.00|
||£0.00||£0.00|
|£|86,881.18|£|83,905.40|
£0.00
£0.00
## **WITHAM AMATEUR OPERATIC SOCIETY Total Income/Expenditure Summary**
## **for Shows Performed in the year ended 31st December 2021**
## **MADE IN DAGENHAM**
|**Full Cost**
**Production**
Box Ofce
£21,145.80
Less PayPal fees
£332.79
Less Royalties
£4,790.48
sub total
£16,022.53
Lib deposits
£250.00
Programme advertising
£400.00
Advetising - tshirt sales
£369.50
Production Fees
£2,185.00
sub total £ 3,204.50
**Production Income** £ 19,227.03
Production Direct costs
Director
£1,300.00
Musical Directors
£2,000.00
Choreographer/Assistant
£0.00
Staging Build
£351.70
Scenery
£1,200.00
Makeup
£25.90
Costumes
£883.22
Wigs
£320.00
Properties
£344.57
Van Hire/Petrol
£335.41
Lighting
£500.00
Sound & Light
£4,564.32
Orchestra
£2,200.00
Rehearsal sets
£0.00
Libs/Scores
£200.00
RMS miv
£624.46
Rehearsal Accompanist
£0.00
Rehearsal Rooms
£3,130.51
Public Hall/Seat Hire show week
£942.00
Marketing
Printing & Publicity
£182.71
T shirts
£412.25
Board / banner costs
£242.26
Preview Evening
£32.30
Photography
£200.00
Foyer Display
£32.34|£ 16,022.53
£ 3,204.50|
|---|---|
||£ 19,227.03|
|||
|Misc
Adjudication fee
£17.00
Gifts/Flowers
£119.00
Refreshments
£49.07
Box Ofce Expenses
£69.24
Admin / misc
£34.40
Production Direct costs total
£ 20,312.66
**-£ 1,085.63**
**Front of House P&L**
**INCOME**
Programme sales
720.40
Rafe
748.40
Drinks /Sweets
£362.12
Ices
£688.10
£ 2,519.02
**EXPENSES**
Programme printing
£402.85
Rafe
£175.50
Drinks & Sweets
£116.90
Ices
£197.66
£ 892.91
**£ 1,626.11**
**Bar P&L**
Bar income
£4,273.73
less Bar Expenses
£1,859.00
£ 2,414.73
**Front of House Proft £ 4,040.84**
**Proft/Loss**
£2,955.21
**Production Gross Proft/(loss)**|£ 20,312.66|
|---|---|
||**-£ 1,085.63**|
||£ 2,519.02
£ 892.91
**£ 1,626.11**
£ 2,414.73|
||**£ 4,040.84**|
|||
|**Proft/Loss**|£2,955.21|
|||
|The above Show Accounts refect the TOTAL Show Cost and Income
The Show Totals in the Balance Sheet are for Income/Expenditure during 2021 on||
)ly
## **WITHAM AMATEUR OPERATIC SOCIETY**
**Total Income/Expenditure Summary for Show Performed in the year ended 31st December 2021**
## **NO SHOW**
**Full Cost**
## **WAOS/WOW**
||**WAOS/WOW**|**WAOS/WOW**|**WAOS/WOW**|**WAOS/WOW**|
|---|---|---|---|---|
||**General Funds for the year ended 31st December 2021**||||
||||**WAOS**|Note|
|**INCOME**|||||
|Annual Subscriptions|||£ 4,845.00||
|Gift aid scheme - donations/subs|||£ 0.10||
|Refund of membership|||-£ 300.00||
|Bank Interest:|||£ 1.37||
|Workshops|||£ -||
|Summer School|||£ -||
|NETG award evening|||£ -||
|Costume Hire|||£ -||
|WAOScars|||£ -||
|Donations|||£ 150.00||
|General income|||£ -||
||||**£ 4,696.47**||
|**EXPENDITURE**|||||
|Admin costs|||£ 554.17||
|Afliation/Membership Fees: NETG||no charge|£ -||
|||NODA|£ 72.00||
||Spring|Lodge no charge|£ -||
||W.P.H.T. Ltd cfwd||£ 200.00||
|Positicket Annual Fee - Trencham Assoc|||£ -||
|1&1 Internet|||£ -||
|Website|||£ -||
|Insurance|||£ 909.34||
|Summer School|||£ -||
|Bursaries|||£ -||
|Costume Store Rent|||£ 800.00||
|Costume purchases - stock|||£ 500.00||
|Misc makeup /Props & misc scenery|||£ 668.93||
|Props Store Rent & Boxes|||£ 50.00||
|Miscellaneous - 25th tshirts|||£ -||
|Social|||£ -||
|Noda awards/AGM|||£ -||
|Spring Lodge Piano Tuning|||£ -||
|NETG award evening|||£ -||
|Miscellaneous|||£ -||
||||£ 3,754.44||
||||£ 942.03||
|Total Gen account|shown in bal sheet||£ 1,967.03||
|Note|||||
||||£ 942.03||
||||£ -||
## **WOW**
£ 720.00 £ - admin £ 3.80 £ - £ 4,242.00 £ - £ - £ - £ - £ - **£ 4,965.80**
- £ 46.10 admin
- £ - membership £ 163.00 membership £ - membership £ 200.00 membership
- £ - £ - £ - membership £ 454.67 £ 3,206.99 £ 125.00 £ 400.00
- £ - £ 274.20
- £ - misc £ - misc £ - misc £ - misc £ 4,869.96
- £ 95.84
£ 95.84
- £ -
## **Independent examiner’s Statement to the Trustees of Witham Amateur Operatic Society (Charity No. 265029)**
I have completed my examination and I confirm that in my opinion the financial statements present fairly, in all material respects, the financial position of WAOS as at 31 December 2021.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alison R Lawfield – Company Director Castle Precincts Cottage Castle Precincts Lewes BN7 1YT
6 April 2022