**The City of Plymouth Theatre Company** **Report & financial statements** **For the year ended 31 December 2020** ## **The City of Plymouth Theatre Company** ## **Contents** Legal and administrative information Report of the Committee Independent Examiner's report Statement of financial activities Balance sheet Notes to the financial statements ## **City of Plymouth Theatre Company** ## **Legal and administrative information** ## **Registered charity number-264997** ## **Registered office** The Devonport Playhouse Fore Street Devonport Plymouth PL1 4DN ## **Committee members** Mrs A O'Brien (Chairman) Mr B Gerry (Vice Chairman) Mrs R Tyson (Secretary) Mrs T Eastham (Treasurer) Mrs J Wood Mrs D Jarman Mr J Alford Mr A Statton Ms E Smith Mr T Outterside ## **Trustees** Mr D Cloke Mr T Savery Mrs A O'Brien ## **Secretary** Mrs R Tyson ## **Treasurer** Mrs T Eastham ## **Independent Examiner** Ian Sheppard Sheppards Accountants Limited 22 The Square The Millfields Plymouth PL1 3JX ## **Bankers** Lloyds Bank plc Royal Parade Plymouth Page 1 ## **City of Plymouth Theatre Company** ## **Report of the Committee** The Committee present their report together with the financial statements of the charity for the year ended 31 December 2020. The financial statements have been prepared in accordance with the accounting policies set out on page 7 and comply with the charity's trust deed and applicable law. ## **Constitution and objects** The charity is constituted under a trust deed dated 9 January 1973 and is a registered charity number 264997. The objects of the charity are the preservation of the Devonport Playhouse and the production of musical shows. ## **Organisation** The committee comprises a chairman, vice chairman, secretary, treasurer, and three others voted for by the members. There are also four co-opted members on the committee. The committee who served for the period covered by the financial statements are set out on page 1. The committee are elected for one year after which they may put themselves forward for re-election. The committee meet during the year to discuss the charity's affairs. ## **Financial review and investment policy** The charity purchased the Devonport Methodist Church and converted it into a theatre. The charity purchased the building using a mortgage advance. The charity receives income from subscriptions, donations, hiring of the playhouse and costumes, interest on surplus funds and from shows put on by the members. There are no restrictions on the committee's powers to invest. ## **Reserves Policy** Surplus funds are invested in an interest bearing deposit account to ensure ready availability for productions and repairs to the playhouse. The committee's policy is to ensure sufficient funds are held for two small productions and a surplus for unexpected repairs. ## **Risk management** The trustees have examined the major strategic, business and operational risks which the charity faces and confirm systems have been established to enable regular reports to be produced so necessary steps can be taken to mitigate the risks. ## **The committee's responsibilities in relation to the financial statements** Charity law in England and Wales requires the committee to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the year end. In preparing the financial statements the committee are required to - select suitable accounting policies and apply them consistently - make judgements and estimates that are reasonable and prudent - state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements - prepare the financial statements on a going concern basis unless it is inappropriate to do so Page 2 ## **The City of Plymouth Theatre Company** **Report of the Committee** continued **The committee's responsibilities in relation to the financial statements** continued The committee are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure the financial statements comply with the Charities Acts. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Approved by the committee and signed on their behalf by** ## **Mrs A O'Brien Chairman** Page 3 ## **Independent Examiner's report to the Committee of The City of Plymouth Theatre Company** I report on the accounts for the year ended 31 December 2020 set out on pages 5 to 8. ## **Respective responsibilities of the Committee and Examiner** The charity's committee are responsible for the preparation of the accounts. The committee consider that an audit is not required for this year ( under section 144(2) of the Charities Act 2011 (the 2011 Act ) and that an independent examination is required. It is my responsibility to - examine the accounts under section 145 of the 2011 Act - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act) ; and - to state whether particular matters have come to my attention. ## **Basis of the Independent Examiner's report** My examination was carried out in accordance with the General Directives given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statements below. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the 2011 Act and - to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met, or to which in my opinion attention should be drawn in order to enable a proper understanding to be reached. ## **Ian Sheppard FCA** ## **Sheppards Accountants Limited** 22 The Square The Millfields Plymouth PL1 3JX Dated Page 4 Tbe Clty of Plvmo¥th Theatre CompiDy Stalemtnt of IlnaDcIAI actli'ltlei lor the year ended JI Dttember 2020 2020 20I9 Incon￿ng resources SubsL"riptions PYTC Costume and prop hiring Devonport PlaYho￿e hiring Inierest reLeived Sunthy tncome IX)natiotL8 Granls Ntl dtflclvsurplus on prod4ttlons Thoroughly Modern Millie {Nole 8) The Sound of MusiL (Note 9) Hi8h School Musical Chitty Chiity Ban8 Bgng Aveoue Q MadagaS￿r Jnr Tolal Incomlng rewurees Re￿￿Te¢S expe*ded Telephone Posi & statiO￿ry Repairs & renewals Sundry expenses Rales & waler Licences & insurant¢ Lighi & heal Depreciation AcLowII8ocy PYTC Cleaning Subscripiions 2.645 5,088 55 1,805 16 5,238 452 11,334 3.530 10,861 404 12,341 15 8,030 646 -559 -1.752 332 3.048 620 1,319 41,146 24J22 1,565 714 20,721 1,22J 671 2.373 5.292 377 660 960 2.100 914 37J70 1,241 920 14,115 3,488 2.308 2.155 5.788 419 660 3.448 4,119 746 J9,407 Net dtflclU$urplui Opening balance Closing balance -13348 £126.438 £llJ,190 1,739 124.699 £126,438 Page 5 **The City of Plymouth Theatre Company** **Report & financial statements** **For the year ended 31 December 2020** ## **The City of Plymouth Theatre Company** ## **Contents** Legal and administrative information Report of the Committee Independent Examiner's report Statement of financial activities Balance sheet Notes to the financial statements ## **City of Plymouth Theatre Company** ## **Legal and administrative information** ## **Registered charity number-264997** ## **Registered office** The Devonport Playhouse Fore Street Devonport Plymouth PL1 4DN ## **Committee members** Mrs A O'Brien (Chairman) Mr B Gerry (Vice Chairman) Mrs R Tyson (Secretary) Mrs T Eastham (Treasurer) Mrs J Wood Mrs D Jarman Mr J Alford Mr A Statton Ms E Smith Mr T Outterside ## **Trustees** Mr D Cloke Mr T Savery Mrs A O'Brien ## **Secretary** Mrs R Tyson ## **Treasurer** Mrs T Eastham ## **Independent Examiner** Ian Sheppard Sheppards Accountants Limited 22 The Square The Millfields Plymouth PL1 3JX ## **Bankers** Lloyds Bank plc Royal Parade Plymouth Page 1 ## **City of Plymouth Theatre Company** ## **Report of the Committee** The Committee present their report together with the financial statements of the charity for the year ended 31 December 2020. The financial statements have been prepared in accordance with the accounting policies set out on page 7 and comply with the charity's trust deed and applicable law. ## **Constitution and objects** The charity is constituted under a trust deed dated 9 January 1973 and is a registered charity number 264997. The objects of the charity are the preservation of the Devonport Playhouse and the production of musical shows. ## **Organisation** The committee comprises a chairman, vice chairman, secretary, treasurer, and three others voted for by the members. There are also four co-opted members on the committee. The committee who served for the period covered by the financial statements are set out on page 1. The committee are elected for one year after which they may put themselves forward for re-election. The committee meet during the year to discuss the charity's affairs. ## **Financial review and investment policy** The charity purchased the Devonport Methodist Church and converted it into a theatre. The charity purchased the building using a mortgage advance. The charity receives income from subscriptions, donations, hiring of the playhouse and costumes, interest on surplus funds and from shows put on by the members. There are no restrictions on the committee's powers to invest. ## **Reserves Policy** Surplus funds are invested in an interest bearing deposit account to ensure ready availability for productions and repairs to the playhouse. The committee's policy is to ensure sufficient funds are held for two small productions and a surplus for unexpected repairs. ## **Risk management** The trustees have examined the major strategic, business and operational risks which the charity faces and confirm systems have been established to enable regular reports to be produced so necessary steps can be taken to mitigate the risks. ## **The committee's responsibilities in relation to the financial statements** Charity law in England and Wales requires the committee to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the year end. In preparing the financial statements the committee are required to - select suitable accounting policies and apply them consistently - make judgements and estimates that are reasonable and prudent - state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements - prepare the financial statements on a going concern basis unless it is inappropriate to do so Page 2 ## **The City of Plymouth Theatre Company** **Report of the Committee** continued **The committee's responsibilities in relation to the financial statements** continued The committee are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure the financial statements comply with the Charities Acts. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **Approved by the committee and signed on their behalf by** ## **Mrs A O'Brien Chairman** Page 3 ## **Independent Examiner's report to the Committee of The City of Plymouth Theatre Company** I report on the accounts for the year ended 31 December 2020 set out on pages 5 to 8. ## **Respective responsibilities of the Committee and Examiner** The charity's committee are responsible for the preparation of the accounts. The committee consider that an audit is not required for this year ( under section 144(2) of the Charities Act 2011 (the 2011 Act ) and that an independent examination is required. It is my responsibility to - examine the accounts under section 145 of the 2011 Act - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act) ; and - to state whether particular matters have come to my attention. ## **Basis of the Independent Examiner's report** My examination was carried out in accordance with the General Directives given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statements below. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the 2011 Act and - to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met, or to which in my opinion attention should be drawn in order to enable a proper understanding to be reached. ## **Ian Sheppard FCA** ## **Sheppards Accountants Limited** 22 The Square The Millfields Plymouth PL1 3JX Dated Page 4