Trustees Annual Report for Kingswood Village Hall for period ending 30[th] September 2024
Aim and Purpose
Operation of Kingswood Village Hall
Objectives and Activities
To provide overall management of the Village Hall facility to enable it to be used by the local village community, in a structured manner. Our aim is to allow use of the hall facilities for all age groups, including local groups/ bodies/clubs or other voluntary groups for the overall benefit of the local community.
The Trustees provides the effective management of the Hall facility so sessions can be booked together with the overall upkeep of the hall and its grounds to ensure it remains in a good state of repair.
Achievements and Purpose
The hall continues to be used regularly by the many local groups, such as the Pre-school, Karate, Whist group, Short Mat bowls, Bluebells, Parish council, Dog training, Cynophobia, Yoga, Lunch group, Kingswood church, CANS youth group, Book club and a Bird watching group. These are all groups with an association to the local community and are attended and run by local people. The hall is fully used during Monday to Friday by these groups and on Saturday morning for Karate and Sunday mornings for the church.
There is continuing demand for space in the Hall, but with current usage this is difficult to accommodate other than at weekends.
The Hall is also used for children’s parties and other events over the weekends and where space allows, and it is pleasing to see the bookings for these, again from the local community has remained buoyant.
Financial Review
The Hall remains in good condition and was awarded a grant from Maidstone Borough Council of £59075 for environmental improvements, this has been used to install Solar panels and associated battery support etc. There is a schedule to replace all doors and windows and to improve the insulation values within the hall. The accounts show a liability of £27082 which is in respect of doors and window replacement which has now been completed, and these funds have now been spent.
Further funds have been spent this year on maintenance/cleaning of the property and the grounds and ensuring the hall is clean for all users.
The overall financial position of Hall remains healthy.
Volunteers
The Trustees would again like to thank all those that contribute to the successful running of the Village Hall, whether trustees or other individuals who willingly give of their own time to ensure the hall continues to run successfully.
Structure Governance and Management
The Hall is run in accordance with the governing Trust Deed, with new trustees appointed annually in line with this document and meetings held regularly throughout the year
| Kingswood Village Hall | |||
|---|---|---|---|
| Receipts & Payments Account for the | year 1 October 2023 to 30 September 2024 | ||
| RECEIPTS | |||
| 2024 | |||
| Regular Village Club/GroupHires | 15338 | ||
| Regular Business Hires | 4932 | ||
| Other Hires | 517 | ||
| Coffee shop | |||
| Fete | |||
| Donations | 75 | ||
| Grants | 59075 | ||
| Fund Raising | |||
| Total Income | 79937 | ||
| Investment Income | |||
| Bank Interest - Current Account | |||
| Bank Interest – Deposit Account | 1340 | ||
| Sub Total | 1340 | ||
| Total Receipts | 81277 | ||
| Kingswood Village Hall | |||
| Receipts & Payments Account for the | year 1 October 2023 to 30 September 2024 | ||
| Payments | |||
| 2024 | |||
| UtilityExpenses | |||
| Electricity | 2301 | ||
| Gas | 4236 | ||
| Water | 987 | ||
| General | |||
| BuildingMaintenance | 4912 | ||
| Ground Maintenance | 2500 | ||
| General | 5586 | ||
| Insurance | 2363 | ||
| Pest control | 936 | ||
| Cleaning | 3445 | ||
| Bank Charges | -122 | ||
| Grant Spend re Solar Panels | 31634 | ||
| Legal & Professional fees re Grant sp | 359 | ||
| Total Payments | 59137 | ||
| Net(Payments)Receipts | 22140 | ||
| Cash Funds Last Year | 63,918 | ||
| Cash Funds This Year End | 86,058 | ||
|PUBLIC|
| Kingswood Village Hall | ||
| Receipts & Payments Account for the | year 1 October 2023 to 30 September 2024 | |
| 2024 | ||
| Cash Funds | ||
| Deposit Account | 30689 | |
| LiquidityManager | 52298 | |
| Current Account | 3071 | |
| Cash | ||
| Sub Total | 86058 | |
| Other Assets | ||
| Total Assets | 86058 | |
| Less - Liabilities-Grant Funds* | 27082 | |
| Total Assets less Total | ||
| Liabilities | 58976 | |
| Notes to accounts |
*We have shown a liability of £27082, which represents additional grant money received, but is held as a contingent liability, as if not spent will need to be returned to Maidstone council. The funds are allocated to be spent on Double glazing and new doors, these are being installed in February 2025. It is considered this is the best way to show, the funds within the accounts.
Kingswood Village Hall Receipts & Payments Account for the year 1 October 2023 to 30 September 2024
The above Receipts & Payments Account and Balance Sheet were approved by the Trustees and signed on their behalf by:-
Treasurer Name Alan Hopkins Date 10th February 2025
|PUBLIC|
Examiners Report to the Trustees of the Kingswood Village Hall
I report on the accounts of the hall for the year ended 30[th] September 2024
Examiners Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under s145 of the Act and in carrying out my examination,
I have followed the applicable Directions given by the Charity Commission under s145(5)(b) of the Act. I have completed my examination.
I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of
-
the Act; or
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the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached
Date: 11/2/2025