Trustees Annual Report for Kingswood Village Hall for period ending 30[th] September 2023
Aim and Purpose
Operation of Kingswood Village Hall
Objectives and Activities
To provide overall management of the Village Hall facility to enable it to be used by the local village community, in a structured manner. The aim is to allow use of the hall facilities for all age groups, including local groups/ bodies/clubs or other voluntary groups for the overall benefit of the local community.
The Trust provides the effective management of the Hall facility so sessions can be booked together with the overall upkeep of the hall and its grounds to ensure it remains in a good state of repair.
Achievements and Purpose
The hall continues to be used regularly by the same local groups, such as the Pre-school, Karate, Whist group, Short Mat bowls, Bluebells, Parish council, Dog training, Cynophobia, Yoga, Lunch group, Kingswood church, CANS youth group and a Bird watching group. These are all groups with an association to the local community and are attended and run by local people. The hall is fully used during Monday to Friday by these groups and on Saturday morning for Karate and Sunday mornings for the church.
There is continuing demand for space in the Hall, but with current usage this is difficult to accommodate other than at weekends.
The Hall is also used for children’s parties and other events over the weekends and where space allows, and it is pleasing to see the bookings for these, again from the local community has remained buoyant.
Financial Review
The Hall remains in good condition and over £10,000 has spent this year on maintenance on the property and the grounds and ensuring the hall is clean for all users.
The accounts show a surplus of income against outgoings of just under £4000, part of this surplus was due to £2,700 of payments from Preschool being held over to this year from the previous year due to a change in their Treasurer.
The trustees were again fortunate to be able to obtain a grant from the Borough council for £500 to help with bulb planting in the hall grounds, this is also included within this years surplus.
The overall financial position of Hall remains healthy.
Volunteers
The Trustees would again like to thank all those that contribute to the successful running of the Village Hall, whether trustees or other individuals who willingly give of their own time to ensure the hall continues to run successfully.
Structure Governance and Management
The Hall is run in accordance with the governing Trust Deed, with new trustees appointed annually in line with this document
| Kingswood Village Hall | |||
|---|---|---|---|
| Receipts & Payments Account for the year 1 October 2022 to 30 September 2023 | |||
| RECEIPTS | |||
| 2023 | |||
| Regular Village Club/GroupHires | 16907 | ||
| Regular Business Hires | 6290 | ||
| Other Hires | 5853 | ||
| Coffee shop | |||
| Fete | |||
| Donations | |||
| Grants | 500 | ||
| Fund Raising | 100 | ||
| Total Income | 29650 | ||
| Investment Income | |||
| Bank Interest - Current Account | |||
| Bank Interest – Deposit Account | 599 | ||
| Sub Total | 599 | ||
| Total Receipts | 30249 | ||
| Kingswood Village Hall | |||
| Receipts & Payments Account for theyear 1 October 2022 to 30 September 2023 | |||
| Payments | |||
| 2023 | |||
| UtilityExpenses | |||
| Electricity | 3169 | ||
| Gas | 5406 | ||
| Water | 2861 | ||
| General | |||
| BuildingMaintenance | 4383 | ||
| Ground Maintenance | 3104 | ||
| General | 435 | ||
| Insurance | 2326 | ||
| Pest control | 936 | ||
| Cleaning | 3736 | ||
| Bank Charges | |||
| Total Payments | 26356 | ||
| Net(Payments)Receipts | -3893 | ||
| Cash Funds Last Year | 60,025 | ||
| Cash Funds This Year End | 63,918 | ||
|PUBLIC|
| Kingswood Village Hall | |||
| Receipts & Payments Account for theyear 1 October 2022 to 30 September 2023 | |||
| 2023 | |||
| Cash Funds | |||
| Deposit Account | 60638 | ||
| Curent Account | 3280 | ||
| Cash | |||
| Sub Total | 63918 | ||
| Other Assets | |||
| Total Assets | 63918 | ||
| Less - Liabilities | |||
| Total Assets less Total | |||
| Liabilities | 63918 | ||
| Kingswood Village Hall | |||
| Receipts & Payments Account for the year 1 October 2022 to 30 September 2023 |
The above Receipts & Payments Account and Balance Sheet were approved by the Trustees and signed on their behalf by:-
Treasurer Alan Hopkins Print Name Date
|PUBLIC|
Examiners Report to the Truslees of the Klngswood Village Hall I report on the accwnts of Ihe hal year erthj W September 2023 Examiners Statement In my opinK)n the accounts are in accordance 1h th& records produced to m8 and c%Jrnply lh¢ consblulion. As iho chanty Irusleas of ts TnJsL you arn rgspmsiblo tha preparation of thg aCCnts in accordance wilh the Charilies Act 2011 1lh6 Ad'l. I report in rèskd ol my examinatK)n ol the Trusl's acc£sunts carrfft1 out under s145 ol the and in Can9 out rny examinalion. I have folkn¥ th& applicabl8 Directl3 by Charity Commiss¥)n under s1495Mbl of th& Acl. I have compl8led my 8xaminalK)n. I confirrn that no malg¥i81 malters hav• to my attenlton In conneclion wilh thè 8xarninalion 9N•8 me causo to b&16&ve that in, any maleiial roskCt.' • accwntsng records were not kopl in accorda wilh sectKJn 130 of Ihe Act,. or • thg ac(xwnts <kn 8c<¢rd ryth tho a(%ounllrs roo)rdB. I have no ernS and have rne across no otrr matters in connection with th& examination to which attent)n Sh1 be drawn in Of(Jer lo enable a prowr under51anding ol the accDunts to b re8¢hod Namè.. Be¢ky Smth D81e'.