Chairman’s Report for Meldreth Village Hall AGM 2025
It is with great pleasure that I present this report for the Annual General Meeting of Meldreth Village Hall. Over the past year, the hall has continued to thrive as a vital community space, welcoming an increasing number of visitors and hosting a diverse range of events.
Key Achievements
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National Lottery Grant Success – We were delighted to secure a National Lottery grant, which will enable us to purchase new chairs and tables for the hall. This has significantly improved comfort and accessibility for our guests.
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Increase in Usage – The hall has seen a steady rise in bookings, with more community groups, private events, and local initiatives making use of our facilities.
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Successful Fundraising Events – Our tabletop sales and quiz nights have been particularly successful, drawing strong participation and raising essential funds for hall improvements.
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Financial Challenges – While our revenue has increased, so have our expenses, particularly in maintenance and utilities. The hall remains in a stable financial position, with revenue from bookings and fundraising covering operational costs. However, rising maintenance expenses highlight the need for continued fundraising, grant applications and careful financial planning.
Forthcoming Projects
Looking ahead for 2025/2026, we have several important projects we wish to try to implement to enhance the hall. These include:
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New Floor in the Store Room – Improving storage conditions for equipment and supplies.
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Surveyor’s Report – A professional assessment to guide future maintenance and upgrades.
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New Front Doors – Enhancing security and accessibility.
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New Interior Doors – Improving insulation and aesthetics within the hall.
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Sustainability Initiatives – Exploring options for energy-efficient upgrades to reduce costs and environmental impact.
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Expanded Fundrasing Events Program – Introducing more live performances, educational talks, and community activities to engage a broader audience.
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Community Feedback – Conducting surveys to ensure the hall meets the evolving needs of residents.
Community Support and Future Goals
To sustain these improvements, we must continue our fundraising efforts and explore additional grant opportunities. I encourage all residents to support our events, volunteer, and share ideas for making Meldreth Village Hall an even better space for our community.
Conclusion
Meldreth Village Hall remains a cherished asset, thanks to the dedication of our committee, volunteers, and supporters. With continued commitment, we can ensure it serves the community for years to come.
Thank you for your ongoing support.
Andrew Young Chairman, Meldreth Village Hall Trust AGM 2025
Meldreth Village Hall Trust Accounts for the year ended 31 March 2025
Charity Number 264831
Contents Page Receipts and Payments 2 Assets and Liabilities 3 Notes 4
Independent Examiner’s Report
I report on the accounts of Meldreth Village Hall Trust for the year ending 31[st] March 2025, as set out on pages 2-4.
Respective Responsibilities of Trustees and Independent Examiner
As the Charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to our attention.
Basis of the Independent Examiner’s Report
The examination was carried out in accordance with the General Directions as above. It includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention: 1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 41 of the Act; and to prepare accounts which accord with the accounting records and to comply with accounting requirements of the Act have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Independent Examiner: Kimberley Tompkins
Date: 10 May 2025
K. Tompkins
Treasurer: David Coton Date: 10 May 2025
Page 1
Meldreth Village Hall Trust Receipts and Payments for the year ended 31 March
| Receipts | 2025 | 2025 | 2025 | 2024 | |
|---|---|---|---|---|---|
| General | Restricted | Total | |||
| Trading activities | 1 | £28,293.39 | £0.00 | £28,293.39 | £17,205.75 |
| Voluntary sources | 2 | £108.98 | £9,500.00 | £9,608.98 | £18,978.87 |
| Income from assets | 3 | £314.72 | £0.00 | £314.72 | £302.28 |
| Miscellaneous | 4 | £0.00 | £0.00 | £0.00 | £75.00 |
| £28,717.09 | £9,500.00 | £38,217.09 | £36,561.90 | ||
| Payments | 2025 | 2025 | 2025 | 2024 | |
| General | Restricted | Total | |||
| Charitable expenditure | 5 | £20,685.76 | £6,092.01 | £26,777.77 | £35,301.34 |
| Other expenditure | £0.00 | £0.00 | £0.00 | £0.00 | |
| Investment assets | £0.00 | £0.00 | £0.00 | £0.00 | |
| Other assets | £0.00 | £0.00 | £0.00 | £0.00 | |
| Miscellaneous | £0.00 | £0.00 | £0.00 | £0.00 | |
| £20,685.76 | £6,092.01 | £26,777.77 | £35,301.34 | ||
| 2025 | 2025 | 2025 | 2024 | ||
| General | Restricted | Total | |||
| Net surplus (deficit) | £8,031.33 | £3,407.99 | £11,439.32 | £1,260.56 | |
| Cash at 1 April | £15,355.41 | £6,147.01 | £21,502.42 | £20,241.86 | |
| Cash at 31 March | £23,386.74 | £9,555.00 | £32,941.74 | £21,502.42 |
Page 2
Meldreth Village Hall Trust Assets and Liabilities at 31 March
Cash Funds
| COIF CAF Cash |
2025 2024 £6,107.49 £5,819.21 £26,834.25 £15,683.21 £0.00 £0.00 |
|---|---|
| £32,941.74 £21,502.42 |
Restricted Funds
The cash funds include the sum of £55 reserved for expenditure related to the screen and projector and £6,092 (S106) reserved for heating upgrades.
Liabilities – Immediate
None
Non Monetary Assets
Land and Buildings
The village hall was acquired on 24 March 1965. The costs of erection were borne by the Parish Council.
The Village Hall Trust made a contribution of £25,000 to the Parish Council in December 1994 to assist in the renovation costs of the hall.
The property was valued at £280,000 on 31 March 1997 and is made up as Land £120,000 and Buildings £160,000.
The building currently has an insurance valuation of £805,083 (May 2020)
Furniture, Fixtures and Fittings
Additions in the last six years:
| Stage lighting | Aug 2019 | £2,880 |
|---|---|---|
| Hearing loop | Oct 2019 | £753 |
| Kitchen units | Sep 2021 | £5,070 |
| Kitchen equipment | Sep 2021 | £1,809 |
| Meeting Room fridge | Sep 2021 | £160 |
| Keyboard (Musical) | Jan 2022 | £150 |
| Chairs (Entrance) | Aug 2022 | £312 |
| Blinds | Sep 2022 | £902 |
| Floor polisher | Dec 2022 | £833 |
| Vacuum cleaner | Dec 2022 | £90 |
| Fridge upgrade (net) | May 2023 | £353.00 |
| Christmas Lights | Nov 2023 | £163.00 |
| CCTV | Dec 2023 | £298.00 |
Page 3
Meldreth Village Hall Trust Notes to the Accounts for the year ending 31 March 2025
| 1. Trading Activities Lettings Events – Quiz Nights Events – Table Top Sales Events – Talk Events – Cream Tea Events – Film Nights 2. Voluntary Income Donation – Furniture (National Lottery) Donations – miscellaneous Donation – S106 (Meldreth PC) Donations – Garden Project (Meldreth PC) Donation – Garden Project (SCDC) Donation – Coronation (Meldreth PC) 3. Income from Assets Interest – COIF Interest – CAF 4. Miscellaneous Income Sale of assets (Fridge) 5. Charitable Expenditure Wages Heating – Zoning Maintenance Services* Insurance Cost of Fundraising (Quiz Nights) Performing Rights Society# ACRE Bank and Accountancy fees Information Commissioner (CCTV) Garden Project Cost of Fundraising – Film Nights Coronation Sundry |
2025 2024 £24,270 £15,705 £2,883 £0 £508 £579 £375 £0 £258 £0 £0 £921 |
|---|---|
| £28,294 £17,205 £9,500 £0 £109 £200 £0 £11,456 £0 £5,123 £0 £2,000 £0 £200 |
|
| £9,609 £18,979 £288 £270 £26 £33 |
|
| £314 £303 £0 £75 £10,208 £8,239 £6,697 £0 £1,256 £2,133 £2,688 £2,704 £2,514 £2,713 £1,159 £0 £402 £0 £65 £60 £60 £60 £35 £0 £0 £16,555 £0 £711 £0 £303 £1,693 £1,824 |
|
| £26,777 £35,302 |
- 2025 Waste services (£407) prepaid
2024 Includes waste services prepayment for 2024-5 (£407) # 2025 includes two years,
2024 payment (£196) invoiced after our year end
Page 4
Meldreth Village Hall Trust Accounts for the year ended 31 March 2025
Charity Number 264831
Contents Page Receipts and Payments 2 Assets and Liabilities 3 Notes 4
Independent Examiner’s Report
I report on the accounts of Meldreth Village Hall Trust for the year ending 31[st] March 2025, as set out on pages 2-4.
Respective Responsibilities of Trustees and Independent Examiner
As the Charity’s trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 43(2) of the Charities Act 1993 does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to our attention.
Basis of the Independent Examiner’s Report
The examination was carried out in accordance with the General Directions as above. It includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiner’s Statement
In connection with my examination, no matter has come to my attention: 1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 41 of the Act; and to prepare accounts which accord with the accounting records and to comply with accounting requirements of the Act have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Independent Examiner: Kimberley Tompkins
Date: 10 May 2025
K. Tompkins
Treasurer: David Coton Date: 10 May 2025
Page 1
Meldreth Village Hall Trust Receipts and Payments for the year ended 31 March
| Receipts | 2025 | 2025 | 2025 | 2024 | |
|---|---|---|---|---|---|
| General | Restricted | Total | |||
| Trading activities | 1 | £28,293.39 | £0.00 | £28,293.39 | £17,205.75 |
| Voluntary sources | 2 | £108.98 | £9,500.00 | £9,608.98 | £18,978.87 |
| Income from assets | 3 | £314.72 | £0.00 | £314.72 | £302.28 |
| Miscellaneous | 4 | £0.00 | £0.00 | £0.00 | £75.00 |
| £28,717.09 | £9,500.00 | £38,217.09 | £36,561.90 | ||
| Payments | 2025 | 2025 | 2025 | 2024 | |
| General | Restricted | Total | |||
| Charitable expenditure | 5 | £20,685.76 | £6,092.01 | £26,777.77 | £35,301.34 |
| Other expenditure | £0.00 | £0.00 | £0.00 | £0.00 | |
| Investment assets | £0.00 | £0.00 | £0.00 | £0.00 | |
| Other assets | £0.00 | £0.00 | £0.00 | £0.00 | |
| Miscellaneous | £0.00 | £0.00 | £0.00 | £0.00 | |
| £20,685.76 | £6,092.01 | £26,777.77 | £35,301.34 | ||
| 2025 | 2025 | 2025 | 2024 | ||
| General | Restricted | Total | |||
| Net surplus (deficit) | £8,031.33 | £3,407.99 | £11,439.32 | £1,260.56 | |
| Cash at 1 April | £15,355.41 | £6,147.01 | £21,502.42 | £20,241.86 | |
| Cash at 31 March | £23,386.74 | £9,555.00 | £32,941.74 | £21,502.42 |
Page 2
Meldreth Village Hall Trust Assets and Liabilities at 31 March
Cash Funds
| COIF CAF Cash |
2025 2024 £6,107.49 £5,819.21 £26,834.25 £15,683.21 £0.00 £0.00 |
|---|---|
| £32,941.74 £21,502.42 |
Restricted Funds
The cash funds include the sum of £55 reserved for expenditure related to the screen and projector and £6,092 (S106) reserved for heating upgrades.
Liabilities – Immediate
None
Non Monetary Assets
Land and Buildings
The village hall was acquired on 24 March 1965. The costs of erection were borne by the Parish Council.
The Village Hall Trust made a contribution of £25,000 to the Parish Council in December 1994 to assist in the renovation costs of the hall.
The property was valued at £280,000 on 31 March 1997 and is made up as Land £120,000 and Buildings £160,000.
The building currently has an insurance valuation of £805,083 (May 2020)
Furniture, Fixtures and Fittings
Additions in the last six years:
| Stage lighting | Aug 2019 | £2,880 |
|---|---|---|
| Hearing loop | Oct 2019 | £753 |
| Kitchen units | Sep 2021 | £5,070 |
| Kitchen equipment | Sep 2021 | £1,809 |
| Meeting Room fridge | Sep 2021 | £160 |
| Keyboard (Musical) | Jan 2022 | £150 |
| Chairs (Entrance) | Aug 2022 | £312 |
| Blinds | Sep 2022 | £902 |
| Floor polisher | Dec 2022 | £833 |
| Vacuum cleaner | Dec 2022 | £90 |
| Fridge upgrade (net) | May 2023 | £353.00 |
| Christmas Lights | Nov 2023 | £163.00 |
| CCTV | Dec 2023 | £298.00 |
Page 3
Meldreth Village Hall Trust Notes to the Accounts for the year ending 31 March 2025
| 1. Trading Activities Lettings Events – Quiz Nights Events – Table Top Sales Events – Talk Events – Cream Tea Events – Film Nights 2. Voluntary Income Donation – Furniture (National Lottery) Donations – miscellaneous Donation – S106 (Meldreth PC) Donations – Garden Project (Meldreth PC) Donation – Garden Project (SCDC) Donation – Coronation (Meldreth PC) 3. Income from Assets Interest – COIF Interest – CAF 4. Miscellaneous Income Sale of assets (Fridge) 5. Charitable Expenditure Wages Heating – Zoning Maintenance Services* Insurance Cost of Fundraising (Quiz Nights) Performing Rights Society# ACRE Bank and Accountancy fees Information Commissioner (CCTV) Garden Project Cost of Fundraising – Film Nights Coronation Sundry |
2025 2024 £24,270 £15,705 £2,883 £0 £508 £579 £375 £0 £258 £0 £0 £921 |
|---|---|
| £28,294 £17,205 £9,500 £0 £109 £200 £0 £11,456 £0 £5,123 £0 £2,000 £0 £200 |
|
| £9,609 £18,979 £288 £270 £26 £33 |
|
| £314 £303 £0 £75 £10,208 £8,239 £6,697 £0 £1,256 £2,133 £2,688 £2,704 £2,514 £2,713 £1,159 £0 £402 £0 £65 £60 £60 £60 £35 £0 £0 £16,555 £0 £711 £0 £303 £1,693 £1,824 |
|
| £26,777 £35,302 |
- 2025 Waste services (£407) prepaid
2024 Includes waste services prepayment for 2024-5 (£407) # 2025 includes two years,
2024 payment (£196) invoiced after our year end
Page 4