## **Trustees’ Annual Report for the period** **From 30/1/2022 To 29/1/2023** ## **Charity name: WESTON ON THE GREEN MEMORIAL VILLAGE HALL** **Charity registration number: 264754** ## **Objectives and Activities** **----- Start of picture text -----**
Summary of the purposes of the The objects of the Charity are to hold the Village Hall upon
charity as set out in its governing trust for the purposes of a village hall for the use of the
document inhabitants of the Parish of Weston on the Green in the
County of Oxford without distinction of political, religious or
other opinions including use for meetings, lectures and
classes and for other forms of recreation and leisure-time
occupation, with the object of improving the condition of
life for the said inhabitants.
Summary of the main activities in The Village Hall is hired by individuals (social gatherings,
relation to those purposes for the children’s parties, wakes), village groups (Coffee
public benefit, in particular, the Mornings, Golden Leaves lunches, Art&Crafts, PCC, WI,
activities, projects or services Garden Club, Parish Council, PCC, WI, etc.) and
identified in the accounts. commercially (e.g. Danceforce, Thames Valley Police,
Elections etc.). The Trustees also organise social and
fund-raising events (e.g. national celebrations, televised
sports events, Summer Barbeque, Bonfire&Fireworks,
Xmas Lights, Film Nights, Quiz Nights, Gin Night).
Statement confirming whether the The Trustees confirm that they have complied with the
trustees have had regard to the duty in section 4 of the Charities Act 2011 and 2022 to
guidance issued by the Charity have due regard to the Charity Commission's general
Commission on public benefit guidance on public benefit, 'Charities and Public Benefit’
**----- End of picture text -----**
## **Achievements and Performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its beneficiaries
and any wider benefits to society
as a whole|The Village Hall has been kept in good repair for the use
of inhabitants of the Parish of Weston on the Green.| |---|---| ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s financial
position at the end of the period|The village hall funds decreased in 2022-2023 due to
completion of upgrades and repairs, mostly grant funded.| |Statement explaining the policy
for holding reserves stating why
they are held|Reserves are held to cover short term commitments
(costs incurred in operating the hall on a day-to-day
basis) and long-term commitments (building maintenance
and refurbishment and renewal). The Village Hall keeps
funds in the CCLA COIF Charities Investment Fund as
well as bank current and savings accounts.| |Amount of reserves held|Total Village Hall funds decreased from £71207 to
£65452.| ## **Structure, Governance and Management** |**Structure, Governance**|**and Management**| |---|---| |Description of charity’s
trusts:|Trust Deed Dated 10th April 1972 as amended by deed dated
13th Sept 2018.| |Type of governing document|Trust Deed| |How is charity constituted?|Unincorporated trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|There must be between 3 and 13 trustees who must be a
person and inhabitant of Weston on the Green, aged 18 or
older. Trustees are appointed by resolution of the Trustees
passed at a properly convened meeting of the charity
Trustees. At each general meeting one third of the Trustees
shall retire from office in rotation, longest in office since
appointment, but may be re-appointed by vote of the
inhabitants of Weston on the Green present in person at the
meeting.| ## **Reference and Administrative details** |Charity name|WESTON ON THE GREEN MEMORIAL VILLAGE HALL| |---|---| |Registered charity number|264754| |Charity’s principal address|Memorial Village Hall,
Mill Lane, Weston on the Green,
Oxfordshire OX25 3QR| ## **Trustees** |**Trustees**|| |---|---| |**Trustee name**|**Office (ifany)**| |Andrew WILSON|Chairperson| |Dr Paul Justin WARREN|Treasurer| |Jordanna RICHES|Secretary| |Anna Celia HAMILTON-GOULD|| ## **Funds held as custodian trustees on behalf of others** Description of the assets Land of the Charity is held by the Official Custodian for held in this capacity Charities and the Holding Trustees. ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Dr Paul J Warren **Position (eg Secretary,** Treasurer in 2022-2023 **Chair, etc) Date** 26/10/2023 **Weston n the Green Memorial Village Hall Accounts** |||**30 January 2022 – 29 January**|**30 January 2022 – 29 January**|**2023**|| |---|---|---|---|---|---| |**INCOME**||**2021/22**||**2022/23**|| |**Hall Hire**||**4135.00**||**9889.87**|| |**250 Club**||**1860.00**||**1210.00**|| |**Fundraising**||**2590.54**||**4903.70**|| |**Donations**||**98**||**1673.90**|| |**Grants**||**30283.83**||**9868.00**|| |**Misc**||**185.45**||**69.00**|| |**Interest (deposit+COIF)**||**?**||**6.08+327.81**|| |**TOTAL INC**||**39152.82**||**27948.36**|| |**EXPENDITURE**||**2021/22**||**2022/23**|| |**250 club**||**660**||**660**|| |**Electricity**||**709.37**||**3724.74**|| |**Water**||**24.29**||**507.63**|| |**Broadband**||**-**||**428.94**|| |**TV**||**-**||**159.00**|| |**Cleaning**||**0**||**403.08**|| |**Maintenance**||**6614.60**||**20729.23**|| |**Insurance**||**693.22**||**753.89**|| |**Miscellaneous**||**3182.64**||**1261.47**|| |**Fundraising**||**861.04**||**4850.02**|| |**Hire refunds**||**60**||**225**|| |**TOTAL EXP**||**12805.16**||**33703.00**|| |**PROFIT**||**26347.66**||**- 5754.64**|| |**BALANCES**|**CASH**|**COIF**|**CURRENT**|**DEPOSIT**|**TOTAL**| |**01/02/22**|**154.68**|**26643.43**|**37902.06**|**6507.13**|**71207.30**| |**01/02/23**|**675.18**|**26971.24**|**31293.03**|**6,513.21**|**65452.66**| |**Grants 2022-2023**|**9868.00**| |---|---| |**AV Grant**|**5777**| |**Lottery Foyer Doors**|**1041**| |**XX Grant**|**850**| |**Oxon Community Foundation Grant**|**800**| |**AV Grant**|**500**| |**OCC Grant**|**500**| |**Cherwell Jubilee Grant**|**400**| |**Donations 2022-2023**|**1673.90**| |**Fissenden donation coronation**|**500**| |**PC Shine TV donation**|**250**| |**PC AV donation**|**250**| |**Henman donation**|**200**| |**H2H Storage donation coronation**|**150**| |**Beecroft Jubilee donation**|**100**| |**Cherwell Lottery donation**|**146.50**| |**Giving Machine donation**|**63.80**| |**Bunkers Hill donation**|**13.60**| |**Events 2022-2023**|| - **Pudding Event** - **Film Night x2** - **Jubilee** - **BBQ & Aunt Sally** - **Gin Night** - **Bonfire & Fireworks** - **Xmas Lights** - **Soup lunch** ## **Maintenance projects** - **AV replacement £5116.80 (Conferex)** - **UPC windowsills £1085.28 (Bicester UPVCdirect)** - **Hall floor sanding £2028 (ACH Flooring)** - **Hall heating £8450+£672 (Cotswold Heating)** - **Hall/Foyer doors £2082 (Windrush Doors & Windows)** - **Foyer floor £1660.93 (The Flooring Company Oxford)** - **Loo repairs £591.83 (Louloc)** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the members of WESTON ON THE GREEN MEMORIAL VILLAGE HALL On accounts for the year ended 29- JANUARY 2023 Charity no (rf any) 264754 Set out on pages -< r.F att￿. I report to the trustees on my examinatton of the ￿l￿nts of the above charity (the Trusn for ts year ended 29￿112023. Responsibilities and As the tharity trustees of the Trust, ycmj are responsible for the preparation basis ot report of the accounts n accordance Ihe requirements of the Charities Act 2011 (Ihe A￿. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Ad and in tarying out my examination, I have followed the appluble Directions given by the Charity Commission under section 145(5)(b) of Ihe Act I have completed my e￿aMinatIOn. I confimi that no material matters have come to my attention { ') in connection with the examination whith gi%￿ me cause to believe that in, any material respe(* accounting records were not kept in a(￿ordan￿ with s&tion 130 of the Act or the accomts do not accord wilh the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection WFth the examination to which attention should be dr?￿n in order to enable a proper understanding of the accounts to be reached. ' Please t*lete the wortls in the brnckets rftt￿Y do not apply. Signed: Date: 25 Name: £TEPvlEN bAVib EÉA FIA kj Relevant professional qualrficationls) or body (rf any): Address: M AProNJ kgeHk kj LLogE k Il¥LI fvJITD KJ o%g 3kl IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Independ￿t examinatrjn of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examinerwishes to disclose. IER October 2018 WESTON ON THE GREEN MEMORIALVIiiAGE HAiL RECEIPTS AND PAYMENfs ACCWNf FOR THE YEAR ENDED 29TH JANUARY 2023 INCOME Hall Htre 250 Oub FundTalsing Donations Grants Miscellaneous Interest {deposlt+COIF) TOTAL INCOME 2021 £4,13&CKI £9.889.87 £IW.IX) £I,21th￿) £2.590.54 £4,￿3.70 £98.IKI £1.673.90 £30.283ffi £9,$68.(KI £￿5.45 £69. £333.89 £39.152.82 £27.948.36 EXPENDtruRE 250 club Elertri¢ity Water Broadband 2021 £6fi0.￿ £660.Th) £70937 £3.724.74 £2429 £507.63 £159.(KJ ia Cleaning Malntenance Insurante MI￿lIaneOuS Fundraising Hire refunds TOTAL EXPENDrruRE £o.(x) £403.08 £6.614.60 £20,729.23 £693.22 £753.89 £3.182.64 £1,261.47 £861.04 £4,850.02 £60. £225.IKI £12￿05.16 £33.703. PROFrri-LOSS FOR YEAR £26.347.66 -£5,754.64 CASH COIF CURRE￿ DEPOSIT TOTAL £154.68 £26,643.43 £37,902.06 £6.507.13 £71,207.30 £675.18 £26,971.24 £31,293.03 £Q513.21 £65.452.66 45.754.64 0110212022 0110212023 PAGE I