Rotary Club of Bookham & Horsley
Annual Report & Accounts for year ended 30[th] June 2025
Rotary Club of Bookham & Horsley Charitable Trust Annual Report of the Trustees for Financial Year 2024-2025
1. Basic Details
Name: Rotary Club of Bookham & Horsley Charitable Trust Registration No. 264727
Address: 40 Oaks Lane, Great Bookham, Leatherhead KT23 3FD
Trustees: Mr Stephen Gapper Mr Ian Cornwall Mr Martin Cannon
2. Charity Structure
The Rotary Club of Bookham & Horsley is part of the worldwide organisation Rotary International and was formed in 1972. The purpose of the club is to provide support to local, national and international charities and other needy causes.
All funds raised for charitable purposes are administered through the Charitable Trust which was constituted by a Declaration of Trust on 2[nd] October 1972. Donations are made to charities, and other bodies where there is a defined need for funds. The club membership decides on charitable giving by ballot, each member having one vote.
The trustees of the Charitable Trust are three Council members of the club, elected each year at the AGM of the club.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit when considering requests for donations.
3. Achievements and Performance
Fundraising during the year 2024/2025 comprised a number of events run for this purpose including a Murder Mystery Evening, two Bridge Evenings, a quiz, a musical evening, a cycling event, a Brunch and Santa and his Sleigh Christmas collections. Details of the net amount raised from each event are shown below.
During the year we also worked with the Rotary Clubs of Banstead, Dorking and Ashtead to raise funds for the Grange Centre in Bookham. The funds raised were matched by a grant from Rotary District South. Details of all donations received made during the year 2024/2025 are also shown below.
The charity has no full or part-time staff and relies on the voluntary help of its members and other volunteers to carry out a variety of fund-raising activities. During the year under review, the charity had a total income, including interest, of £26,817 and made donations totalling £25,218. Unrestricted funds available to make further donations amounted to £7,580 as of June 30th, 2024.
5. Funds raised during 2024/2025 (net of costs)
| 5. Funds raised during 2024/2025 (net | of costs) |
|---|---|
| Murder MysteryEvening | £908 |
| Bridge Evening | £1,164 |
| Le Brunch | £1,561 |
| Quiz £2,182 |
|
| Bridge Evening | £481 |
| Cycle SurreyHills | £2,640 |
| Magical Musical Evening | £1,114 |
| Santa & his sleigh Christmas Collections | £3,802 |
6. Donations received during 2024/2025
| Other RotaryClubs & District | £8,000 |
|---|---|
| Club Members | £3,030 |
| Various | £1,330 |
7. Other income
Gift Aid on donations received £851
8. Donations made during 2024/2025
| 8. Donations made during 2024/2025 | |
|---|---|
| RotaryFoundation Charity | £1,500 |
| RotaryEnd Polio Now | £2,200 |
| Christmas vouchers to local residents | £4,395 |
| Home-Start Guildford | £1,000 |
| Home-Start Epsom | £1,000 |
| 1stBookham Scouts | £700 |
| Crossroads Care Surrey | £1,000 |
| Bookham TalkingNewspapers | £500 |
| Kids for Kids | £500 |
| Shelterbox | £750 |
| RotaryYouth Competitions | £283 |
| The Grange Centre | £10,000 |
| East SurreyDomestic Abuse | £1,000 |
| Various small donations | £390 |
Rotary Club of Bookham & Horsley Charitable Trust Balance Sheet as at 30[th] June 2025
CURRENT ASSETS
Cash
| Cash | |
|---|---|
| Lloyds Bank Current Account | £5,523.03 |
| Lloyds Bank Deposit Account | £2,057.32 |
| TOTAL Cash | £7,580.35 |
| TOTAL ASSETS | £7,580.35 |
CURRENT LIABILITIES
| Club Reserves | |
|---|---|
| General Funds @ 30/06/24 | £5,981.76 |
| Current Year Surplus/Defcit | £1,598.59 |
| TOTAL LIABILITIES | £7,580.35 |
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Stephen Gapper President 2025/2026 30[th] August 2025
Independent Examiner's Report to the Trustees of the Rotary Club of Bookham & Horsley Charitable Trust
The above accounts have been examined and found to be in accordance with the records provided to me Katherine Cornwall.
Katherine Cornwall Accountant 30[th] August 2025