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2023-07-31-accounts

Location: St Leonards Centre, Oakley

Date: July 14, 2023 at 7:30 pm.

Attendees: Ann Henshaw, David Simmonds, Tim Martin, Matt Roberts, Clive Evans, Sue Bint, Tom Lee, Sarah Hart, Dayl Wallace, Ruth Malone, Lalage Cochrane, Charlotte Barlow, Suzy Thompson, Marianne Cook, Karen Middleton, Kim Austen, Robert Ravenhill, Jo Thurman, Derek Moorfield, Stephen Scotchmer, Sarah Scotchmer

Apologies: Sophie Bayliss, Libby Jenkins, Martina Jones, Laura McDonald, Fiona Arthur, Helen Laird, Suzanne Coates, Louise Emmett, Phil Unwin, Tanya Hill, Alison Moar, Clare Harding, Lorna Lawson, Dave Sanderson, Jenny Wyatt, Lizzie Hetherington, Liz Muir, Anne Smith, Sue Whitling

1. Opening and Apologies

AH opened the meeting; apologies were accepted as above.

2. Previous Minutes

The minutes of the 2022 AGM held on June 24, 2022 were approved unanimously.

3. Action Items

All action items from 2022 are covered in the agenda with the exception of the new patrons form, which has been completed.

Stephen delivered his report by video. See Appendix 1 for the text.

Ann delivered her report - see Appendix 2.

6. Finances

Tom presented and talked through the draft accounts for 2022/23.

7. Elections

Officers and Committee Members were elected unanimously en bloc as below:

Chair Ann Henshaw Secretary David Simmonds Treasurer Tom Lee Librarian Lalage Cochrane Publicity Vacancy to be shared responsibility pro tem Elected Member Clive Evans (Concert Manager) Elected Member Tim Martin (Assistant Concert Manager) Elected Member Grace Timms Social Secretary Marianne Cook Co-opted (non-voting) Data Protection Officer Matt Roberts Suzy Thompson Ex Officio (non-voting) Musical Director Stephen Scotchmer Leader Sue Bint

8. AOB

Action: AH

The meeting closed at 8:55 pm.

Appendix 1

success for the orchestra. Congratulations.

Back in November 2022 we embarked on an ambitious programme consisting of not easy to play. The string passagework is intricate and it requires great ensemble skills. Our string players fulfilled expectations and they also revelled in the big romantic love theme, which was enjoyed by everyone. The brass section had a vital role to play keeping the whole ensemble together. Derek and John projected the ff solo in the middle of the work really well, dominating the orchestral climax.

The Rachmaninov piano concerto presented us with other challenges. There is no longer a piano in Basingstoke that is good enough for a rehearsal with a soloist prior to the concert. Instead, I went to London to go through the piece with Yulia just days before the concert. the concert I was searching for a pianist who could stand in for her at twelve hours notice, if required. Roman Kosyakov agreed to practice the concerto late into the night in case he was needed the following day. In the end, Yulia was able to play and she gave a wonderful performance of the concerto. She also wowed the audience with a virtuosic encore. The orchestra acquitted itself very well in the concerto. I was particularly pleased with the fugue in the last movement and there were some great solos from Simon Haynes and Ruth Malone. At some point in the future it would be a wonderful challenge to play

rd piano concerto with Yulia. Roman Kosyakov is, of course, our soloist for the Grieg piano concerto in November 2023.

writing in this work and there were very accomplished performances from our woodwind section. Clive played the famous cor anglais solo beautifully. The most difficult movement (oboe) last concert. She has gone to university to train to be a vet.

Our February concert started with the William Tell Overture. The Rossini is and was a challenging work. Special credit must be given to the cello section, led by Suzanne, for their solos at the beginning of the piece and to Jane Cleaver and Sophie Baylis for their solos in the central section. The violins also had to contend with the fast spiccato passage in C sharp minor. Braimah Kanneh- Mason drew one of our biggest ever audiences for his performance of the Mendelssohn violin concerto and he was a pleasure to work with. We also performed three suites in this concert. The Henry the Vth Suite by Walton had a scary flute solo at the beginning, ably executed by Laura. Our resident brass and percussion players really enjoyed the Charge & Battle and Agincourt song. Stuart took the starring role Danse Macabre and it was great to have Helena playing the harp, representing the clock chiming twelve (midnight).

The Petersfield concert continues to raise our profile as an orchestra. It earns valuable money for the BSO, enabling us to play the programmes we like, in the Anvil. The of the Fleet. Our repeat performance of the Peer Gynt Suite was as good as the Anvil

Candide overture was an exhilarating challenge and I was delighted that we gave it such an assured performance. Despite the uncertainty surrounding the Tchaikovsky violin concerto with regard to cuts and likely interpretation preferences, Clare Howick gave a really spontaneous and virtuosic performance. Sarah Dineen did an excellent job of transitioning from one tempo to the next through a wonderful turn of phrase. Clare partner videoed the performance, so I am hoping that we will get to see some of it in the which is a shame as it is a really effective and popular piece. The percussion section had a party Sue Whitling was so pleased to have the opportunity to play this piece again. I felt that our Enigma Variations performance was really special.

before the finale was a stand out moment. It was really pleasing that we managed to his mobile phone. Brilliant!

audience members have commented on the strength in this department. We have been delighted to welcome Lizzie Hetherington (horn) into the fold and in the woodwind section Angela Harrison on piccolo. Both have made significant contributions. I would also like to thank the many people who give generously of their time and skill at our concerts such as John Castle, Cameron Millar, Oscar Arguelles, Shannon Wagstaff, Graham Bint, Sarah Scotchmer, David Amos Angela Jessop, Katherine and Christopher Sheldrake.

The success of the orchestra at the moment is largely down to the great team spirit exhibited by the membership. Everyone is playing their part. We all know the tremendous contribution Sarah Hart has made on the publicity front and we wish her well for her teaching career starting this September. There are many other unsung heroes in the orchestra, many of whom are on the committee. Without their tireless efforts, our musical endeavours would come to nothing. Spare a thought for Lalage, who has to organise all our music for the concerts and still manages to lead the viola section and play significant solos really well, (Enigma Variations). Thank you to everyone on the committee.

I am really hoping that the enthusiasm and dedication the membership has shown this year will enable us to build an even stronger orchestra next year.

Lastly, I would like to give special thanks to the following two people. Firstly, Sue Bint, for the incredible contribution she makes as leader of the orchestra. She is key to our musical success, determining the bowing and keeping the string section happy and in order. Sue is my left hand woman! Then there is Ann Henshaw, who is at the heart of everything BSO. I work very closely with Ann on everything concerning the orchestra. She has continued to

develop the excellent foundations laid by Sarah Dineen and has worked extremely hard to create a flatter management system. Her ideas and initiatives have enabled us to have soloists like Brimah Kennah Mason and she works tirelessly behind the scenes to make the experience of belonging to the BSO enjoyable. She has brought a wealth of experience from working in the business world and she fights for our corner in what can sometimes be iate the refreshments at break time during rehearsals? Thank you for celebrating the personal achievements of the personnel in the orchestra and organising all the thoughtful gifts. I

Looking forward to September.

Stephen

Appendix 2 -

I can only describe this year with the orchestra as Fun!

I would like to begin by thanking the Committee who have been a fantastic support this year as ever. There is really so much work that goes on behind the scenes and regular meetings and contact and our own WhatsApp group and all voluntary so thank you. Stephen is now one of my top WhatsApp Chats!

In particular, I would like to thank Sarah Hart this year who will be standing down from the role of Publicity officer and taking a bit of leave from the orchestra to go and undertake her teacher training course. She has done an amazing job, developing relationships with suppliers and The Anvil and helping us drive sales to a new level this year. She has been a fantastic support to me and I would like to thank her personally for her dedication and hard work over the last year. We will miss you and hope to s tickets last year.

I would also like to thank Simon Haynes who has been a longstanding member of the committee and over the years has been a hugely stabling influence for the orchestra as well as a total wiz on the IT front. It is good to know that I can still draw on his wisdom and knowledge if needed in the future.

With all the woes and troubles behind us of recent years we started the year with a fantastic concert with Yulia Chaplina which we filmed and is now available for everyone to see on our newly designed website.

The orchestra continues to go from strength to strength and we are pleased to welcome several new members and celebrate our longest serving members with a surprise visit from the Mayor. I think Clive and Dayl were hugely surprised that day and it was a great celebration of their service to the orchestra of over 107 years between them.

We also had the amazing JoJo to a couple of rehearsals and little did Clive know that Dylan his brother would become a permanent member of his household after not too much persuasion!

We were joined by the students from the Tonmeister course which is the Film, Production and Broadcast engineering course at Surrey University and they recorded and filmed the

whole concert for us. So our thanks go to Eve Pitt and Will Jones for the project and we hope to invite others back in the future.

I would also like to thank our programme sellers behind the scenes, namely Brendan and They play a huge point in meeting and greeting our audience and keeping them up to date.

By now we started to see that we could generate enough seats at a concert to return a small profit.

At Christmas we had a very successful party at the Holly Blue Pub and Restaurant. Thank you to Marianne for organising this and I hope we do a similar event next year as it was really great to spend time socially getting to know everyone.

In February, we invited Braimah KannehMinor and we were stunned to see 739 people arrive to watch the concert. It was a fantastic achievement and it was also great to see a lot of young people in the audience who had been encouraged to come and see him play by their families. It was also lovely to see his parents at the concert; they really are an amazing family and we were lucky to meet them all on the night.

We have stuck this year to the principle of playing popular music programmes as this seems to attract a better audience for us and it seems to have paid off so we will keep to this formula also for the future.

We tried a new event for this concert to use The Forge for a pre-concert talk by Gwyn Parry Jones who explained all the ins and outs on the music we were playing and gave some background to our soloist. This went down very well and we had a lot of strong feedback from our audience so it is something we will definitely do again.

There was a quick turnaround for Petersfield and sitting in the orchestra and listening to the choir and orchestra I have to say that I think it was one of our best performances of the year. The Petersfield committee were very happy with the event and it was the first time they were back to a sell out for the festival since Covid.

In March we were kindly donated a legacy by Daphne White which was absolutely amazing and means that the orchestra is financially stable in the longer term. We need to spend this money carefully in her memory but it really was very kind and generous of her to give us and several other small local charities in the town this gift and when we probably needed it most having been so affected by Covid.

We do continue to talk to The Anvil about the high increases in venue fees and hope that they will start to have a proper strategy for charities and begin to charge us and other charitable organisations a more generous rate in coming years.

Everyone worries that the June concert will not raise such a strong audience but we surprised ourselves and not only was it well attended but it was very well received and the audience really loved it. We had lots of excellent feedback after this one and the WhatsApp group was a buzz with comparisons of our playing to the Royal Philharmonic, London Symphony and the Baltimore Symphony Orchestra. This concert has also been filmed by e evening.

We were also raising money for the Roger Tapping Memorial Fund and contributed £412.50, including gift aid to the fund which was 10% of the total raised.

This year I feel I have got to know many more of you in the orchestra and you are a great and interesting bunch of people and we continue to receive requests from new members particularly after they have attended one of our concerts.

I feel times are really vibrant for us now, you speak up with great ideas and suggestion, one of which was to have a horn concerto next year. So we have listened to you David and Elspeth Dutch is now booked!

Have a wonderful summer.

Ann Henshaw,

Chair

BASINGSTOKE SYMPHONY ORCHESTRA - REGISTERED CHARITY No. 264670

2022-2023 Draft accounts
INCOME
Concert Profit (see separate breakdown)
other/interest
EXPENDITURE
concert loss
Management/Administration Costs
marketing
string / wind rehearsals
Profit/Loss for the season (ex fund raising)
fund raising income - see separate breakdown
Profit/Loss for the season
BALANCE SHEET
ACCUMULATED FUND
Opening Balance - brought forward
Profit/Loss for Period
Young Musicians Fund - endowment
Closing Balance - carried forward
ASSETS
Current Account
Deposit Account
Instant Access Saver
Friends Account
Young Musicians Account
Prepaid expenses (note 2)
Receipts in arrears (note 3)
Suspense (note 6)
LESS LIABILITIES
Accrued expenses (note 4)
Receipts in advance (note 5)		 2022-2023
Draft
1836.82
62.86
1899.68
1047.40
0.00
0.00
1047.40
852.28
17557.13
18409.41
15861.62
18409.41
2022-2023
17951.98
0.01
14803.28
768.00
458.42
0.00
1732.76
200.00
1185.00
0.00		 34271.03
458.42
34729.45









35914.45


1185.00
34729.45		 2021-2022
final
10.35
10.35
2274.21
280.00
160.00
70.00
8144.02
-2773.86
1751.96
-1021.90
16883.52
-1021.90



-1774.33
0.01
14741.41
1600.00
456.51
0.00
1118.06
0.00

-176.47
0.00

 15861.62
456.51
16318.13








16141.66


-176.47
16318.13		 ticket sales
68%
patrons
6%
subs
16%
donations/
grants
7%
programme
sales
3%
fundraising
income
0%
augmentation
11%
soloists
2%
leader+conductor
10%
rehearsal hall
7%
music cost
4%
programme cost
4%
cost of generating
funds
4%
advertising
2%
other
2%

----- Start of picture text -----
cost of generating other
programme cost funds4% advertising2% 2%
4%
music cost
4%
rehearsal hall
7%
leader+conductor
10%
anvil
56%
soloists
2%
augmentation
11%
----- End of picture text -----

Independent Examiner's Report to Basingstoke Symphony Orchestra

I have reviewed the financial statements on the basis described in the attached Independent Examiner's report, and confirm the views I have stated in that report. Treasurer's Certificate

I approve the financial statements and confirm

that I have made available all relevant records

and information for their preparation.

Tom Lee- Hon. Treasurer

BASINGSTOKE SYMPHONY ORCHESTRA - REGISTERED CHARITY No. 264670

2022/2023 SEASON CONCERT DRAFT ACCOUNTS

Tickets sold
(inc patrons)
Income
Ticket Sales
Patrons Subs
Programme Sales
sundries
TOTAL
Expenditure
Soloists
Piano Tuning
Augmentation
Conductor
Leader
Concert Hall
Ticket commision
Rehearsals Hall
Music Costs/PRS
Programme Costs
Advertising
sundries
TOTAL
Profit or Loss
Grants/Sponsorship
donation
county council
TOTAL GRANTS
Profit or loss		 November-22
February-23
June-23
Total
2021-2022
585
626
435
1646
1058
8,910.40
10,360.75
5,948.75
25,219.90
15,712.25
682.67
682.67
682.67
2,048.00
1,600.00
290.00
521.18
308.75
1,119.93
567.28
0.00
0.00
0.00
0.00
0.00
9,883.07
11,564.60
6,940.17
28,387.83
17,879.53
500.00
750.00
550.00
1,800.00
1,525.00
504.00
0.00
0.00
504.00
0.00
750.00
960.00
1,020.00
2,730.00
2,161.00
530.00
530.00
580.00
1,640.00
1,590.00
360.00
410.00
410.00
1,180.00
1,530.00
5,484.00
5,484.00
6,036.00
17,004.00
15,936.00
1,371.05
1,608.17
920.84
3,900.06
2,549.34
900.00
900.00
907.50
2,707.50
2,762.10
200.00
671.78
417.66
1,289.44
701.70
256.77
394.07
207.88
858.72
511.16
293.61
370.06
495.76
1,159.43
413.65
255.84
100.00
80.00
435.84
0.00
11,405.27
12,178.08
11,625.64
35,208.99
29,679.95
-1,522.20
-613.49
-4,685.48
-6,821.16
-11,800.42
900.00
900.00
820.00
2,620.00
2,666.40
0.00
0.00
0.00
0.00
1,500.00
900.00
900.00
820.00
2,620.00
4,166.40
-622.20
286.51
-3865.48
-4,201.16
-7,634.02

BASINGSTOKE SYMPHONY ORCHESTRA - REGISTERED CHARITY No. 264670

2022/2023 SEASON CONCERT DRAFT ACCOUNTS

Tickets sold
(inc patrons)
Income
Ticket Sales
Patrons Subs
Programme Sales
sundries
Members subscriptions
TOTAL
Expenditure
Soloists
Piano Tuning
Augmentation
Conductor
Leader
Concert Hall
Ticket commision
Rehearsals Hall
Music Costs/PRS
Programme Costs
Advertising
sundries
TOTAL
Profit or Loss
Grants/Sponsorship
donation
county council
TOTAL GRANTS
Profit or loss		 November-22
February-23
June-23
Total
2021-2022
585
626
435
1646
1058
8,910.40
10,360.75
5,948.75
25,219.90
15,712.25
682.67
682.67
682.67
2,048.00
1,600.00
290.00
521.18
308.75
1,119.93
567.28
0.00
0.00
0.00
0.00
0.00
2,012.66
2,012.66
2,012.66
6,037.98
5,359.81
11,895.73
13,577.26
8,952.83
34,425.81
23,239.34
500.00
750.00
550.00
1,800.00
1,525.00
504.00
0.00
0.00
504.00
0.00
750.00
960.00
1,020.00
2,730.00
2,161.00
530.00
530.00
580.00
1,640.00
1,590.00
360.00
410.00
410.00
1,180.00
1,530.00
5,484.00
5,484.00
6,036.00
17,004.00
15,936.00
1,371.05
1,608.17
920.84
3,900.06
2,549.34
900.00
900.00
907.50
2,707.50
2,762.10
200.00
671.78
417.66
1,289.44
701.70
256.77
394.07
207.88
858.72
511.16
293.61
370.06
495.76
1,159.43
413.65
255.84
100.00
80.00
435.84
0.00
11,405.27
12,178.08
11,625.64
35,208.99
29,679.95
490.46
1,399.17
-2,672.82
-783.18
-6,440.61
900.00
900.00
820.00
2,620.00
2,666.40
0.00
0.00
0.00
0.00
1,500.00
900.00
900.00
820.00
2,620.00
4,166.40
1390.46
2299.17
-1852.82
1,836.82
-2,274.21

BSO 2022/2023 SEASON Fund raising ACCOUNTS

Income
Sir Jeremiah Trust
PMF
Daphney White legacy
members donations
various donations
other donations
TOTAL
Expenditure
PMF
TOTAL
Profit or Loss		 notes
2022/2023
2021/2022
250.00
250.00
3500
3500
16143.45
350.00
166.18
38.11
40.00
20,059.63
4,178.11
2,502.50
1,865.50
2,502.50
1,865.50
17,557.13
2,312.61

BASINGSTOKE SYMPHONY ORCHESTRA - REGISTERED CHARITY No. 264670

NOTES TO THE ACCOUNTS

2022/2023

Income & Expenditure Account

1 members subs include donations made by life members in lieu of subs
2 Prepaid expenses amount 0.00
0.00
3 receipts in arrears amount 1,732.76
gift aid 22/23 £600.00
gift aid 21/22 705.76
subscriuptions £192.00
programme sales june 23 £235.00
4 accrued expenses amount £1,185.00
augmentation PMF paid by Tom Lee claimed in 23-24 £835.00
music hire estimate not claimed by librarian £350.00
5 Receipts in advance amount £0.00
£0.00
£0.00
6 Suspense amount £200.00
Cash Float for Programme selling retained for next season 200.00

Independent examiners report

I confirm that I have reviewed the accounts for 2022-23 and find them to be an accurate record of the financial activities of Basingstoke Symphony Orchestra.

Howard Garland

Howard Garland, 22 November 2024